Academic Professionals
When filling a vacancy for an academic professional, faculty or other academic position the unit and those interested in the job (whether a current University of Illinois employee or an applicant from outside the University) must follow certain procedures. The department must complete a Hiring Request Form and receive approval from the Division Director or F&S Executive Director (depending on directives from the Executive Director). The HR Representative will automatically receive approval from Formbuilder.
Position Vacancy Approval
Background Checks
For the following employment categories, a criminal background check must be conducted after the selected candidate accepts a written contingent offer but prior to beginning employment:
- Faculty
- Specialized Faculty, including Postdoctoral Research Associates
- Other academic titles (when paid) such as: Visiting Scholars, Medical and Veterinary Medical Residents
- Academic Professionals
- Civil Service
- Extra Help
- Academic Hourly
Former employees, including those who retired, are considered a new university employee the first time they accept employment after their separation.
Civil Service
To initiate the hiring process, a unit must receive approval from the Division Director or F&S Executive Director (depending on directives from the Executive Director). The vacancy request can be submitted by clicking on the F&S Hiring Request Form. The HR Representative will automatically receive approval via Formbuilder.
Extra Help
Extra Help employees are hired to complete temporary assignments in areas that involve maintenance, professional, service, secretarial, accounting and information technology related responsibilities. Hiring of clerical positions is processed through Extra Help Services in the Staff Human Resources office. Hiring of non-clerical positions is processed directly through individual departments.
Since Extra Help employees work in temporary/as-needed assignments, there are no benefits associated with this form of employment at the University of Illinois.
An Extra Help appointment may be made by a department to any position for work the department attests to be casual or emergent in nature and the Extra Help list of Acceptable candidates is available from Staff Human Resources.
Student Hiring
Offer Letter Template for Grad Assistants DOC
Student-Grad Asst hire process DOC
What To Expect Next DOC