News Archive – FS

Below you can find ERIN news stories dating back to 2021.

2024

December 23, 2024 – Foellinger Auditorium and Lincoln Hall Theatre Work Advisory

Foellinger Auditorium, located at the South end of the main quad at the University of Illinois at Urbana-Champaign. It has served as the largest lecture hall on campus since its original dedication in 1907. It also functions as a site for performances and events for the campus community.

Please be advised that no regular service or project work should be scheduled from Wednesday, January 8, 2025, through Sunday, January 12, 2025, in Foellinger Auditorium (709 S. Mathews Avenue) or the Lincoln Hall Theatre (702 S. Wright Street) because of the Illinois High School Theatre Festival (IHSTF). The university periodically hosts the IHSTF, one of the world’s oldest and largest non-competitive festival events focused on inspiring and educating youth across the state.

Only emergency/dispatch work, as outlined by the Building Maintenance department service levels, will be authorized during this period. If an urgent response is needed in these spaces, specific service response and communication aspects will be specified while the event is underway.

Krannert Center for the Performing Arts will be the host site for the event. Any work within that facility during this period must also be thoroughly reviewed with building contacts to ensure it will not affect ongoing activities.

For questions, contact Mark Barcus, building maintenance superintendent, barcus@illinois.edu, 217-244-6395.

December 20, 2024 – Winter Holiday 2024 Contact List

Utilities & Energy Services

Production – Notify Abbott Power Plant, use normal callout protocol.
Distribution – Use normal protocols.
Budget and Resource Planning – Tony Spurlock Cell 217-766-1706
Retrocommissioning – Normal Call out procedure.
Energy Performance Contracting – Items requiring urgent attention/general information: Contact Sylvia McIvor (smcivor@illinois.edu, 312-961-9230 cell/text).
EMS – EMS group will have some folks here through the break on the gift days, as will the service office, so those days will be business as usual. Dec. 25-27 and Jan. 1 will need to be treated as any other holiday.
Director – Items requiring urgent attention/general information: Rob Roman (roman@illinois.edu, 217-822-0001 cell/text).

Engineering & Construction Services

If the project management team have any projects in progress within this time period, they will be periodically checking the site as well as communicating regularly with the craft or contractor.

If any emergencies arise that we need to attend to or engage a contractor, please start with David Dowler (no plans for holiday travel) and if he cannot be reached, try the superintendents.

David Dowler (djdowler@illinois.edu, 217-621-6298 cell.)

Josh Rubin (jbrubin@illinois.edu, 217-377-5493 cell.)

Tom Doud (tdoud@illinois.edu, 217-841-5094.)

Randy Long (relong@illinois.edu, 217-714-7849.)

Shared Administrative Services, including Information Technology Services

For SAS/ITS, Brad Trankina will be the primary contact for IT related emergencies. Brad Trankina – 217-497-4446.

Procurement Services

Purchasing items that require urgent attention: Contact Maria Thompson (thompso3@illinois.edu, 217-333-5697)

Accounts Payable items that require urgent attention: Contact Deborah Caparoon, (caparoon@illinois.edu, 217-300-3560)

Safety & Compliance

Occupational Safety and Health concerns requiring urgent attention call the OSH emergency phone at 217-255-2106.

Environmental Compliance concerns requiring urgent attention call the EC emergency phone at 217-333-3655.

All other, call Jeremy Neighbors at 217-265-6084.

Building Maintenance & Grounds

For Building Maintenance & Grounds, please contact the Service Office at 333-0340.

Stores and Receiving

Will be open normal hours with reduced staff during the Gift Days

Contact Tom Tuttle (tttuttle@illinois.edu or 217-300-1206) or Jimmie Chatman (ichatman@illinois.edu or 217-300-6167).

December 20, 2024 – Campus Holiday Schedule – Gift Hour Reminder

Team members working an entire shift on Monday, December 23, may leave one hour early, regardless of shift. Please remember that this gift applies only to individuals who are working and cannot be used to reduce vacation time already scheduled on the day.

Charge Time Procedures

If you can use the gift hour, please charge it to work order {XX-9999}, phase 065.

Happy Holidays!

December 19, 2024 – Pre-Winter Break Time Reporting Deadline

All work time between Sunday, December 8, and Saturday, December 21, must be submitted and approved in Mobile Timekeeping by tomorrow, Friday, December 20, at 4 p.m. Blue timecards for PC (unpaid) time must also be submitted by this date.

Time for employees working regular hours during the gift days, weekends, and/or overtime should be submitted and approved daily in Mobile Timekeeping. Gift days should be charged to {XX-9999}, phase 047. Holidays (including the President Designated Holiday) should be charged to {XX-9999}, phase 009.

For questions, contact LaRisha Exum lexum@illinois.edu, 217-265-6886.

December 19 – Cell Phone Recovered – F&S Lost & Found Reminder

A cell phone was recently discovered in PPSB at the west loading dock stairs, near the Building Maintenance offices, and turned in to the Lost & Found at the Facilities Information Resources (FIR) Help Desk. If this is your item, please contact FIR during regular business hours to recover it.
As a reminder, three separate lost and founds at F&S cover primary shop/departmental areas, transportation sites, and spaces within U. of I. facilities.

F&S Lost & Found Locations:

The PPSB Lost & Found is located at the FIR Help Desk, PPSB Room 177 (217-333-0923).
The Garage & Car Pool (GACP) Lost & Found is located at the front entrance counter in the GACP. It primarily covers items left in vehicles (217-333-3910).
The BSW Lost & Found is located on the second floor of the GACP building. It primarily covers items found in the campus buildings served by F&S that do not have their own Lost & Found locations (217-300-7288).

December 19, 2024 – Happy Holidays!

Dear F&S Team,

The holiday season is my favorite time of year. It gives us more time to honor our traditions and be with friends and family. Also, the changing seasons represent the cyclical nature of life and the opportunities we all have for personal evolution. The holidays and the new year remind me that we can carry forward those positive elements that are worth retaining and alter the things in our lives that we wish to improve.

This year, your remarkable service has unquestionably made campus an even better place to study, research, recreate, and live. The long list of acknowledgments and compliments I have received is a testament to your efforts and how they have benefited this university. I encourage you to celebrate our shared successes while using this well-deserved break for vital self-care that helps you rest, recharge, and spend more time with loved ones.

To help get you started, anyone working an entire shift on Monday, December 23, may leave one hour early, regardless of shift. You will need to charge to work order {XX-9999}, phase 065. Please remember that this gift hour applies only to those individuals working and cannot be used to reduce vacation time already scheduled on the day before the holiday.

I wish you peaceful and prosperous holidays with safe travels. May your festivities be filled with the warmth of family, the joy of friendship, and the magic of the season.

JEFF ANGIEL
Associate Vice Chancellor and Executive Director of Facilities & Services

December 11, 2024 – Still Time to Donate Toys to Local Children

There’s still time to bring holiday cheer to a local child by placing a new, unwrapped toy or game in one of the F&S donation boxes located around PPSB:

West Hallway, near the Tool Room
Southeast Lobby
East Lobby

The F&S toy drive continues until Friday, December 13. That afternoon, the elves will be dispatched to collect the gifts. Thank you to everyone who has contributed this year, either at F&S or at another Toys for Tots dropoff location! You’re all on the Nice List. Learn more about the program at Champaign County Toys for Tots.

December 3, 2024 – Toys for Tots Drive Begins

You can help bring holiday cheer to a local child by placing a new, unwrapped toy or game in one of the F&S donation boxes located around PPSB:

West Hallway, near the Tool Room
Southeast Lobby
East Lobby

The F&S toy drive continues through Friday, December 13. Last year, more than 3,300 children from Champaign County benefited. Learn more about the program at Champaign County Toys for Tots.

Help with Choosing a Toy
If you’re worried about what sort of toy to donate, the Toys for Tots program offers the following guidance: Toys are needed for children from birth to 12, although some slightly older kids (up to age 16) are also included with families with younger children. Most people donate toys for kids in the two to 10 age range, so donations for older kids and babies are particularly welcome. If you are looking for older kids, Toys for Tots suggests sporting equipment/bags/balls, books, backpacks, board games, personal care items (e.g., blow dryers and curling irons), and the like. Please note that the Toys for Tots program cannot accept gifts that contain food or realistic-looking weapons. These items should be avoided, as they will not be distributed.

All toys donated at F&S will be given to children in Champaign County. Thank you for making a child’s holiday merry and bright.

Questions may be addressed to fscustomerrelations@illinois.edu.

November 26, 2024 – RSVP for the 2024 F&S Holiday Gatherings

Tomorrow is the last day to RSVP for the F&S Holiday Gatherings! Please join other team members and attend the event that best corresponds to your shift for some great food, festivities, and holiday cheer:

Dec. 9, 11:30 a.m. to 1 p.m. in the Illinois Conference Center, Heritage Hall, 1900 S. First Street, Champaign (day)
Dec. 9, 7 to 8:30 p.m., also in Heritage Hall at the Illinois Conference Center (afternoons)
Dec. 10, 2 to 3:30 a.m., in Multipurpose Room 6, in the Activities & Recreation Center, 201 E Peabody Dr, Champaign (deep nights)

To help the F&S Events Committee with an accurate headcount, all team members who plan to attend should RSVP by Wednesday, Nov. 27. This can be done by working through your shop/department to submit a group entry or sending one individually. The form is at https://go.fs.illinois.edu/HolidayGatherings.

It is strongly recommended that each shop/department designate one person to collect registration information if responding as a group. Team members are asked to check with supervisors first before making an individual submission to help avoid duplicate entries.

Time Reporting
F&S Holiday Gatherings are approved events. Team members who take a 30-minute lunch should charge one hour on their time cards; those who take one-hour lunches should charge 30 minutes. Report the time on work order {XX-9999}, phase 065. Speak to your immediate supervisor regarding any scheduling questions or operational considerations.

For any questions regarding disability-related accommodations, menu-related concerns about dietary offerings or food allergies, and general event items, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

November 26, 2024 – Thanksgiving Holiday – Gift Hour Reminder

Thanksgiving Holiday – Gift Hour Reminder

Team members working an entire shift on Wednesday, November 27, may leave one hour early, regardless of shift. Please remember that this gift applies only to individuals who are working and cannot be used to reduce vacation time already scheduled on the day before the Thanksgiving holiday.

Charge Time Procedures

If you can use the gift hour, please charge it to work order {XX-9999}, phase 065.

November 26, 2024 – Key Audit Final Days

If you missed your regularly scheduled key audit period, tomorrow and Wednesday are the last opportunities to comply. Please come to the PPSB West Hallway table between 9 and 10 a.m. or 2 and 3 p.m. on one of these days.

All team members possessing campus keys must participate in the key audit process. If you have not already done so, please bring your keys, including any that you may have acquired informally. Be prepared to provide information about any lost keys for the accuracy of future records. You may return any keys you no longer use or do not want to be responsible for.

Thank you to everyone who has already completed this task. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

November 21, 2024 – Tomorrow Is the Last Day of the 2024 F&S CCFD Campaign

Tomorrow, November 22, will mark the end of another successful Campus Charitable Fund Drive (CCFD) campaign. Thank you to everyone who supported CCFD this year, whether you rolled over or made new payroll donations, enjoyed a sandwich to aid Crisis Nursery, or made a one-time donation to the charity of your choice. Whatever charities you decided to help this year, please know that they are extremely grateful to have earned your trust and your donation. Any gift—large or small—helps.

There is still time to make a new donation or modify an existing gift for this campaign. Simply go to http://ccfd.illinois.edu/give/ to get started. If you’d still like to make a one-time donation, you can do that using this form: https://go.fs.illinois.edu/CCFD-one-time-gift-form. Thank you again for participating in CCFD.

November 20, 2024 – Happy Thanksgiving!

Thanksgiving is a time of reflection and an opportunity to share gratitude with those who impact your life. I am grateful for my family’s love and support and for being afforded this amazing opportunity to serve the university alongside you.

Each day on this campus reemphasizes how extremely lucky I am to lead such an inspiring group of talented, dedicated, and accomplished professionals. Your efforts to make the university the very best it can be are impressive and truly stand out. The dedication and the skill you bring to projects and initiatives make progress and the pursuit of excellence at the U. of I. possible.

Whenever you get a chance, please express your appreciation to team members and others who are instrumental in what you do. Showing gratefulness, especially for the more routine activities or assistance that sometimes we take for granted, is truly what the essence of this holiday is all about.

To express my thankfulness, anyone working an entire shift on Wednesday, November 27, may leave one hour early, regardless of shift. You will need to charge to work order {XX-9999}, phase 065. Please remember that this gift hour applies only to those individuals working and cannot be used to reduce vacation time already scheduled on the day before the holiday.

Wishing you safe travels and a happy, healthy Thanksgiving!

JEFF ANGIEL
Associate Vice Chancellor and Executive Director of Facilities & Services

November 20, 2024 – Protecting Against Flu Viruses at McKinley Health Center

F&S team members performing work at McKinley Health Center must either be vaccinated with a flu shot or wear a mask. Workers will be asked about their flu shot status when entering the building. No one will be asked for proof of vaccination, but those who are unvaccinated against seasonal flu viruses will be asked to wear a mask while on the premises. This same request is made for all other individuals working at McKinley Health Center.

The purpose of the requirement is to help prevent the spread of flu on campus. McKinley is one of the busiest college health centers in the United States, with nearly 100,000 student visits yearly. Your cooperation and understanding in this matter is much appreciated. Thank you for caring about the health of the campus community.

Questions may be directed to McKinley Health Center wellness@illinois.edu, 217-333-2700.

November 19, 2024 – D&I Noontime Knowledge Tomorrow!

Matt Turino, manager and director of the Sustainable Student Farm, is the guest speaker at tomorrow’s Noontime Knowledge hosted by the Diversity and Inclusion Committee. Join us at noon, Wednesday, November 20, for an in-depth look at the five-acre educational vegetable farm run by students under the auspices of the Crop Sciences department.

To participate, use this link: https://illinois.zoom.us/j/82570741573?pwd=Ul5cy7EDbIw4Q3h1lX3nOaGzubHAeD.1

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 825 7074 1573
Password: 574713

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

November 18, 2024 – REMINDER: Key Audit Makeup Is This Week

Thank you to everyone who has participated in the key audit thus far. The audit is currently at a 92 percent completion rate. It is important to align the records each year to comply with the campus initiative; therefore, everyone is required to complete this key audit. We appreciate your time and attention during this process.

If you missed your regularly scheduled key audit period, you can bring your keys to the PPSB West Hallway tomorrow through Thursday between 9 and 10 a.m. or 2 and 3 p.m.

Please bring all campus keys in your possession, including any keys that you may have acquired informally. Be prepared to provide information about any lost keys for the accuracy of future records. You may return any keys you no longer use or do not want to be responsible for.

Two additional makeup days will be available next week. The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

November 14, 2024 – Announcing the 2024 F&S Holiday Gatherings

As the holiday season approaches, I am excited to announce the dates for this year’s F&S Holiday Gatherings. These will be the first holiday events that I have been a part of at F&S, and I’m looking forward to joining you in continuing this tradition that spreads holiday cheer and gives us all the chance to enjoy time with one another.

There will be three F&S Holiday Gatherings to accommodate everyone’s schedules. Please join me at the event that best corresponds to your shift on Monday, December 9, or Tuesday, December 10, for some great food and festivities:

Dec. 9, 11:30 a.m. to 1 p.m. in the Illinois Conference Center, Heritage Hall, 1900 S. First Street, Champaign (day)
Dec. 9, 7 to 8:30 p.m., also in Heritage Hall at the Illinois Conference Center (afternoons)
Dec. 10, 2 to 3:30 a.m., at the Activities & Recreation Center, 201 E Peabody Dr, Champaign (deep nights)

To help the F&S Events Committee with an accurate headcount, all employees who plan to attend should RSVP by Wednesday, Nov. 27. This can be done by working through your shop/department to submit a group entry or sending one individually. The form is at https://go.fs.illinois.edu/HolidayGatherings.

I am grateful for all you do for the university and F&S and hope to see many of you at these gatherings.

November 13, 2024 – Last Day to Order CCFD Pork Lunch

Today Is the Last Day to Order!
Don’t miss out on this 12-year-long tradition of deliciousness. If you still need to order your pork sandwich for tomorrow’s charity lunch, today is the day to do it!

When? Thursday, Nov. 14, 11:30 a.m. to 12:45 p.m.
What? For your donation, you’ll receive a pork chop sandwich, potato salad, baked beans, and a cookie.
Who benefits? All proceeds go to the Crisis Nursery, which provides 24-hour emergency care for children. This year, Crisis Nursery is celebrating 40 years as an “Island of Safety” in the local community; they have served more than 22,000 children in that time.
How do I participate? RSVP to Robin Royer (rroyer@illinois.edu) by today, Nov. 13. All donations are greatly appreciated (suggested donation: $20; checks should be made payable to Crisis Nursery).
Enjoy! If you need delivery, send your name, email, and address (room/office number) to Robin. Otherwise, you can pick up your order to go or dine in at the Abbott North Trailer, 1117 South Oak Street.

Thank you for participating in this charitable fundraiser benefitting the children at the Crisis Nursery. To learn more about Crisis Nursery’s work, visit https://crisisnursery.net/.

November 11, 2024 – New Shops Scheduled for Week Six of Key Audit

The annual key audit continues tomorrow through Thursday in the PPSB West Hallway.

Only the shops/departments listed under the division titles are required to present their keys in the PPSB West Hallway between 11 a.m. and noon or 1 and 3 p.m., November 12–14:

Building Maintenance & Grounds

Preventative Maintenance Schedulers

Capital Programs

Transportation Demand Management

Customer Relations & Communications

Service Office

Engineering & Construction Services

Facilities Information Resources

Human Resources

ER/HR Support Staff

Safety & Compliance

Occupational Safety & Health
Safety & Compliance Administration

Shared Administrative Services

Stores & Receiving

Sustainability

Transportation & Building Services

Garage
Garage/Motor Pool Overhead
Transportation
Waste Management & Recycling

Utilities & Energy Services

EMS Preventive Maintenance Crew
Systems & Controls

Make-up dates are available November 19–21 and 26–27 for those who cannot make their regularly scheduled time.

The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

November 11, 2024 – F&S Proud to Honor Its Veterans

This Veterans Day, F&S proudly honors the contributions of our team members who have served or are serving in one of the branches of the military at home or abroad. Their names (representing approximately 10 percent of F&S) are listed in the most recent Dispatch (https://erin.fs.illinois.edu/quick-links/news/dispatch), on digital signs (https://go.fs.illinois.edu/VeteransDayList2024), and in the large glass case in the West Hallway at PPSB. Thank you for your service, your sacrifice, and for all that you do to contribute to our country, our community, and our organization.

November 5, 2024 – REMINDER: Voting Hours

Polling places in Illinois close at 7 p.m. If you are in line to vote by then, stay in line. You will be allowed to vote. It is the law.

As a reminder, Champaign County residents may vote at any polling place in the county. To find your home precinct or see a list of all polling places in the county, visit https://champaigncountyclerk.com/elections/many-ways-vote/election-day-voting-information.

Election Day Voting Procedures

If your work hours conflict with polling hours, then you may be eligible for time off to vote. Team members whose work hours begin less than two hours after the opening of the polls AND end less than two hours before the polls close are entitled to a paid absence of up to two hours during their workday to vote. Prior supervisory approval is required. Civil service nonexempt and other hourly employees who must work but who qualify for a paid absence to vote, per the explanation above, should report voting time using work order {XX-9999}, phase 004.

November 4, 2024 – Election Reminder

The General Election is tomorrow, Tuesday, November 5. It is not a holiday at the university, so typically, employees are expected to vote during nonworking hours. However, if your work hours conflict with polling hours, then you may be eligible for time off to vote. Team members whose work hours begin less than two hours after the opening of the polls AND end less than two hours before the polls close are entitled to a paid absence of up to two hours during their workday to vote. Prior supervisory approval is required.

Civil service nonexempt and other hourly employees who must work but who qualify for a paid absence to vote, per the explanation above, should report voting time using work order {XX-9999}, phase 004.

Polling places will be open between 6 a.m. and 7 p.m. Champaign County residents may vote tomorrow at any polling place in the county. To find your home precinct or see a list of all polling places in the county, visit https://champaigncountyclerk.com/elections/many-ways-vote/election-day-voting-information.

Things to Know if Voting on Election Day in Illinois

If you are eligible to vote but are not yet registered, you can register at any polling place on Election Day.
If you are in line when the polls close, stay in line. You will be allowed to vote. It is the law.
If you make a mistake on your ballot, you can simply ask for a new one.
If machines are down at your polling place, ask poll workers to provide a paper ballot.

If you run into any problems or have questions on Election Day, call the ACLU’s Election Protection Hotline:
English: 1-866-OUR-VOTE / 1-866-687-8683
Spanish: 1-888-VE-Y-VOTA / 1-888-839-8682
Arabic: 1-844-YALLA-US / 1-844-925-5287
Bengali, Cantonese, Hindi, Urdu, Korean, Mandarin, Tagalog, or Vietnamese: 1-888-274-8683

One final note: If you’d like to watch the election returns in a communal setting, the Illini Union Courtyard Cafe will broadcast election results after the local polls close, between 7 and 11 p.m. when the building closes.

November 4, 2024 – New Shops Scheduled for Week Five of Key Audit

The annual key audit continues tomorrow through Thursday in the PPSB West Hallway.

Only the shops/departments listed under the division titles are required to present their keys in the PPSB West Hallway between 11 a.m. and noon or 1 and 3 p.m., November 5–7:

Building Maintenance & Grounds

Building Maintenance Support

Capital Programs

Administration
Capital Planning & Space Management

Customer Relations & Communications

Communications

Engineering & Construction Services

Administration
Code Compliance & Fire Safety
Commissioning & Inspection
Construction Services
Design Review
Engineering Design
Environmental Compliance

F&S Administration

Utilities & Energy Services

Chilled Water Production and Distribution
Energy Services Administration
Retrocommissioning (RCx)

Make-up dates are available November 19–21 and 26–27 for those who cannot make their regularly scheduled time.

The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

October 30, 2024 – Ethics Training Deadline Is Tomorrow

Thursday, October 31, is the last day to take your annual mandatory ethics training. Still haven’t started? No worries! It only takes 40 minutes to an hour to complete, and it doesn’t have to be done in one sitting. As long as you’re done by 5 p.m. tomorrow, you’re in compliance.

Simply go to https://lms.apps.uillinois.edu to access the training. You’ll need your NetID and password to log in. If you need help with these, please contact campus Technology Services consult@illinois.edu, 217-244-7000 or 800-531-2531.

Many thanks to all the team members who have already finished the training!

October 28th, 2024 – REMINDER: Key Audit This Week

The annual key audit continues tomorrow through Thursday in the PPSB West Hallway.

Only the shops/departments listed under the division titles are required to present their keys in the PPSB West Hallway between 7 and 9 a.m. or 2 and 4 p.m., October 29–31:

Shared Administrative Services (SAS)

Financial Services
Information Technology Services
Procurement

Transportation & Building Services (TBS)

Building Service Workers

Make-up dates are available November 19–21 and 26–27 for those who cannot make their regularly scheduled time.

The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

October 24, 2024 – Heat Stress Vendor Fair Next Week in the Stores & Receiving Conference Room

The Occupational Safety and Health Administration (OSHA) is rolling out new heat stress regulations in March 2025. To prepare for OSHA’s updated guidance, there will be a Heat Stress Vendor Fair on Tuesday, October 29, between 10 a.m. and 3 p.m., in Stores & Receiving conference room 1A.

Stop by to learn about the new law and to talk to vendors about cooling PPE, heat stress monitors, hydration, and more! All attendees will also be entered into a raffle for door prizes. Registration is encouraged so participants can receive more details about the event.

Contact Safety & Compliance safetyandcompliance@illinois.edu for questions.

October 23, 2024 – Canceled: Today’s D&I Noontime Knowledge

Unfortunately, today’s guest speaker, Dr. Kevin Mumford, is not feeling well and is unable to present. The Diversity and Inclusion Committee’s October Noontime Knowledge has been canceled. Please plan to join us at noon on Wednesday, November 20, for a discussion with the manager of the university’s Student Sustainable Farm, Matthew Turino.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

October 22, 2024 – Rescheduled D&I Noontime Knowledge Tomorrow!

Last week’s Noontime Knowledge had to be rescheduled because of technical difficulties. The Diversity and Inclusion Committee invites you to join us on the new date: tomorrow, Wednesday, October 23 (noon to 1 p.m.). Dr. Kevin Mumford, history, will give a presentation entitled “American Animus: Bias Crime and the Fight Against Hate.” There will be time for questions following his remarks.

To participate, use this link: https://illinois.zoom.us/j/86168642482?pwd=HhaQqsXUE8BsIfcQymYUjOP1omqoft.1

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 861 6864 2482
Password: 362985

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

October 21, 2024 – New Shops Scheduled for Week Three of Key Audit

The annual key audit continues tomorrow through Thursday in the PPSB West Hallway.

The following shops/departments are required to present their keys in the PPSB West Hallway between 8 and 9 a.m. or 2 and 4 p.m., October 22–24:

Building Maintenance & Grounds (BMG)

Mill Workers (31)
Elevator Mechanics (33)
Roofers (34)
Refrigeration Mechanics (35)
Cement Finishers (49)
Ironworkers (50)

Transportation & Building Services (TBS)

Operating Engineers (37)

Utilities & Energy Services (UES)

Temperature Control (41)
Direct Digital Controls (55)

Make-up dates are available November 19–21 and 26–27 for those who cannot make their regularly scheduled time.

The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

October 21, 2024 – New Shops Scheduled for Week Two of Key Audit

The annual key audit continues tomorrow through Thursday in the PPSB West Hallway.

The following shops/departments are required to present their keys in the PPSB West Hallway between 8 and 9 a.m. or 2 and 4 p.m., October 15–17:

Building Maintenance & Grounds (BMG)

Painters (05)
Sheet Metal Workers (06)
Laborers (07)
Machinists (08)
Brickmasons (10)
Grounds Workers (12)
Pipefitters (23)
Steam Distribution Operators (24)
Water Station Operators (26)

Utilities & Energy Services (UES)

High Voltage Electricians (25)

Make-up dates are available November 19–21 and 26–27 for those who cannot make their regularly scheduled time.

The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

October 8, 2024 – REMINDER: Key Audit Begins Tomorrow

The annual key audit starts tomorrow in the PPSB West Hallway.

The audit will take place Tuesday through Thursday each week through the middle of November, with make-up dates available November 19–21 and 26–27 for those who cannot make their regularly scheduled time.

The following shops/departments are required to present their keys in the PPSB West Hallway between 8 and 9 a.m. or 2 and 4 p.m., October 8–10:

Building Maintenance & Grounds (BMG)

Laborer-Electricians (1)
Carpenters (2)
Electricians (3)
Plumbers (4)
Locksmiths (29)
Insulators (52)

Utilities & Energy Services (UES)

Abbott Power Plant
- Instrument Technicians (IX)
- Mechanics (ME)
- Operations (OP)
Utilities Distribution Administration and Engineering (UD)
Utilities Electricians (UE)
Utilities Pipefitters (UP)
Utilities Production Administration and Engineering (UA)

The full schedule is available at https://go.fs.illinois.edu/KeyAudit. For questions, please contact Greg Granadino, locksmith foreperson, granadin@illinois.edu, 217-333-1907.

September 26, 2024 – my.FS Portal and Mobile Timekeeping Maintenance Tonight

Applications in the my.FS Portal and the Mobile Timekeeping entry program will be unavailable starting at 5:30 p.m. for planned maintenance. The web-based software is expected to return at approximately 7 p.m.

Thanks for your patience while these upgrades are being made. For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

September 26, 2024 – F&S Fall Blood Drive Today at PPSB – Walk-ins Welcome!

The Bloodmobile is at PPSB TODAY until 11:30 a.m. Walk-ins are welcome, and several open appointment slots remain available at the beginning of the drive and around 9:20 a.m.

All donors will receive their choice of a $20 gift card voucher ($25 for double red cell), bonus points to the ImpactLife Loyalty Store, or a donation made to Make-A-Wish® Illinois.

Donation Reminders

Those who choose to give need to bring a photo ID, drink extra water, and eat a meal before donating.
Most eligibility questions can be answered by visiting https://www.bloodcenter.org/donate/donor/requirements-faq/.
The Bloodmobile is in the PPSB north parking lot – a short distance from the West Hallway entrance.

For questions, contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

*A registered trademark of the Make-A-Wish Foundation of America

September 24, 2024 – F&S Fall Blood Drive This Thursday at PPSB

Thanks to the 18 team members who have already signed up to be a part of the F&S Fall Blood Drive! The Bloodmobile will be back in the PPSB north parking lot on Thursday, September 26, from 7 to 11:30 a.m.

Only nine donation slots remain (eight whole blood and one double red cell). Walk-ins are always welcome on the event day, but those with appointments will have priority. Reservations also help ImpactLife staff ensure that donating is a fast and comfortable experience for all individuals.

All donors will receive their choice of a $20 gift card voucher ($25 for double red cell), bonus points to the ImpactLife Loyalty Store, or a donation made to Make-A-Wish® Illinois.

To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. Donating blood is an approved event, but you must receive prior supervisory approval to participate. Team members may charge up to one hour to work order {XX-9999} phase 42 Blood Donations for the on-site drive.

REMAINING DONATION TIMES

WHOLE BLOOD
7:00 – 7:30 a.m. (4 slots)
8:30 a.m.
9:20 – 9:40 a.m. (3 slots)

DOUBLE RED CELL
7:00 a.m.

*A registered trademark of the Make-A-Wish Foundation of America

September 19, 2024 – Potential Work Stoppage Information and Custodial Service Contingency Plans

F&S has developed operational contingency plans to address the impact of a potential work stoppage for custodial service delivery. The possible unavailability of building service workers beginning as early as Sunday, September 22, means the immediate focus will be maintaining consistency of core Building Services department operations.

Reporting For Work

As a reminder, all F&S team members from other shops and departments will be expected to work their regular shifts as typical during the work stoppage period. While some employees may choose to honor the strike in a show of solidarity, those staff who choose not to work will not be paid and are not eligible to use benefit time unless prior approval has been granted. Employees who submit sick leave during the strike may be required to provide acceptable medical evidence of their illness. If you have questions regarding time reporting processes or benefit usage surrounding a work stoppage period, please contact Eric Smith eas@uillinois.edu.

Permitted Expressive Activities

Picketing on public property is typically lawful. University community members and visitors may engage in such permitted activities as long as their conduct complies with the restrictions in the Expressive Activity on Campus Policy. Prohibited actions would include unlawful activities, threats to public safety, and other violations of campus policies. Several examples of this type of conduct would be creating disturbances, substantial disruptions to university operations, and impeding the movement of others, such as blocking entrances or sidewalks and pathways.

Per the current collective bargaining agreement, the union is prohibited from using violence, threats, or intimidation to coerce employees into joining a strike. Similarly, employees and coworkers are also prohibited from using violence, threats, or intimidation to coerce any employee into joining or performing actions to support a strike. Such conduct should be reported immediately to the University of Illinois Police Department, 217-333-1216 (non-emergency) or 911 (emergency), and to your supervisor.

Media Inquiries

Team members receiving media inquiries regarding the potential work stoppage should refer those messages immediately to the campus Strategic Communications and Marketing stratcom@illinois.edu, 217-333-5010. Per the F&S Media Relations Policy, “individuals are not authorized to speak on behalf of the organization or the university regarding official unit operations and initiatives” unless otherwise preapproved.

We appreciate your understanding and patience. The university continues negotiating in good faith and remains focused on reaching an agreement.

September 18, 2024 – The Team Member Appreciation Picnic Is Tomorrow

The F&S Team Member Appreciation Picnic will be held tomorrow, Thursday, September 19. Three sessions will be held to accommodate all shifts: 11:30 a.m., 7 p.m., and 2 a.m. (Sept. 20). Please plan on attending the festivities in the Chancellor’s tent at Lot 31 during the time slot that corresponds with your workday.

The menu for each picnic will include a choice of pulled pork, pulled chicken, beef brisket, or Impossible burgers; sides of baked beans, potato salad, coleslaw, pasta salad, and chips; Coke products; and frozen novelties from the Kona Ice Truck and the Moo Mobile.
You can show off your skills (or luck) by playing jumbo yard games, such as 4-in-a-Row, Bags, B3 Bucketz, Toppling Tower, I-L-L Dunk, and I-N-I Toss.
Representatives from F&S partnership organization CU One-to-One Mentoring will be at the 11:30 a.m. and 7 p.m. events to answer questions about volunteering with this program.

The appreciation picnic is also an F&S-approved event. Day and evening shift workers who attend their respective events will be allotted up to 1½ hours to participate, which includes their normal lunch period. Use work order {XX-9999}, phase 065, for the time that exceeds your regular lunch hour.

For questions, please contact Associate Director of Inclusion and Organizational Development Doni Walker dewalke@illinois.edu, 217-333-0101.

September 17, 2024 – D&I Noontime Knowledge Tomorrow at Noon

Celebrate Hispanic Heritage Month with the Diversity and Inclusion Committee tomorrow, Wednesday, September 18, from noon to 1 p.m. This month’s presentation includes two videos: One is a look at the history of Hispanic Heritage Month that will answer some questions about the celebration. The second video explores one aspect of Hispanic/Latina/Latino culture: Día de los Muertos (Day of the Dead).

To participate, use this link:https://illinois.zoom.us/j/84292212334?pwd=4zuHk0JmiFX3zFfreXRCFP8KNaSGm2.1.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 842 9221 2334

Password: 393007

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

September 17, 2024 – Mentoring Informational Lunch Meetings Today

Two informational sessions will be held today, September 17, for those wanting to know more about mentoring a student in Champaign or Urbana public schools. Mentoring is fun, makes a huge difference for the child, and is an F&S-approved activity. Participating in the program does not require the use of benefit time.

To learn more about being a mentor, you can attend the information lunch at noon or 12:30 p.m., in PPSB conference room 128. Pizza will be provided, and coordinators from the CU One-to-One program will be on hand to explain the process and answer questions. If you can’t make it back to PPSB in that time frame, you can join by Teams by clicking here or using Meeting ID: 258 208 878 837 and Passcode: qN38vu.

For more information, contact Jim Sims jimsims@illinois.edu, 217-244-6425.

September 13, 2024 – Homecoming Parade – Road Closures and Traffic Adjustments

The annual Homecoming Parade is Friday, September 13, at 5:30 p.m. The parade will step off at the intersection of Kirby Avenue and Fourth Street, heading north before turning west on Gregory Drive and south on First Street. The parade route will be closed to traffic, as well as the section of Kirby between First and Fourth, which will be used as the staging area (Kirby between First and Fourth will be closed starting at 1 p.m. through the Illini football game).

The parade will be followed by a pep rally in Lot 31 (tailgate lot across from PPSB), and later, there will be a concert at State Farm Center. Please be aware of the increased vehicle and pedestrian traffic these activities will create, and use caution as you navigate the area Friday afternoon and evening.

Parking for the parade will be available in Lot E14, but vehicles must enter off Oak Street. No overnight parking will be allowed, and cars will be towed if left in the lots.

Additional Resources

To see the parade map, visit https://homecoming.illinois.edu/2024-homecoming-parade/.
For more about the remaining Homecoming events, go to https://homecoming.illinois.edu/schedule/.
Because of parade activities, please check the MTD website (https://mtd.org/maps-and-schedules/routes) for updated bus routes and schedules on campus during that period.

For questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750. Campus street, sidewalk, and pathway closures can be viewed at https://go.fs.illinois.edu/Closures.

September 12, 2024 – F&S Fall Blood Drive on Sept. 26

Your next opportunity to give blood at PPSB is Thursday, September 26, from 7 to 11:30 a.m. The earlier start will provide additional time for team members from various shifts to give on-site. Also, this drive will once again feature both whole blood and double red cell appointment slots.

All donors will receive their choice of a $20 gift card voucher ($25 for double red cell), bonus points to the ImpactLife Loyalty Store, or a donation made to Make-A-Wish® Illinois.

Six slots are already filled; at least 10 more donors are needed to reach the drive goal! Help us fill all remaining 21 donation times and max out this fall effort.

To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. As always, walk-ins will be welcome on the day of the event, but appointments will have priority.

REMAINING DONATION TIMES

WHOLE BLOOD
7:00 – 8:20 a.m. (8 slots)
8:40 a.m.
9:10 – 9:20 a.m. (2 slots)
9:40 – 10:20 a.m. (4 slots)
11:00 – 11:20 a.m. (3 slots)

DOUBLE RED CELL
7:00 a.m.
8 a.m.
9 a.m.

APPROVED CAMPUS PUBLIC SERVICE ACTIVITY

Donating blood is an approved event, but you must receive prior supervisory approval to participate. Team members may charge up to one hour to work order {XX-9999} phase 42 Blood Donations for the on-site drive. Thanks for your continued support of this F&S initiative and our community!

*A registered trademark of the Make-A-Wish Foundation of America

September 5, 2024 – Thanks for Your Warm Welcome and Tremendous Support!

Thank you all for your warm Midwest and Big Ten welcome and for helping to make my first few weeks in Champaign-Urbana memorable. I genuinely appreciate how much you have made me feel at home and a part of this talented group since my arrival. Similarly, I am grateful for your guidance and your extra efforts to inform me of the projects, initiatives, and maintenance items already underway.

I am thrilled to join F&S and to begin delivering essential facilities management services to the campus community. The opportunity to work alongside you in stewarding this magnificent university and supporting the organization’s extensive responsibilities were primary reasons I wanted to serve as your next AVCED.

One of my top priorities in the coming months will be instilling a new identity for our team, where each person is viewed internally and externally as

ambassadors for our university,
subject matter experts in the work we perform, and
educators contributing to the campus mission.

I believe embracing these three tenets will help reinforce the foundation of a strong, high-functioning team capable of meeting our goals and any challenges that arise.

The start of a new academic calendar is an exciting time of year, with the students and faculty returning, filling the campus with renewed energy, optimism, and enthusiasm. Those feelings echo mine exactly, especially as a fresh face at the U. of I. I cannot wait to start collaborating with you and making a difference this semester and beyond.

JEFF ANGIEL
Associate Vice Chancellor and Executive Director of Facilities & Services

August 28, 2024 – Illinois vs. Eastern Illinois Road Closures and Parking Adjustments

The Illinois vs. Eastern Illinois football game on Thursday, August 29, at 8 p.m., will cause various road closures and parking adjustments before kickoff. Please use caution when traveling on campus: watch for increased pedestrian and vehicular activity because of gameday parking pass and purchase lots, especially around Memorial Stadium, State Farm Center, Research Park, and nearby F&S locations. For complete gameday information, visit FightingIllini.com.

Please note that there are adjustments to street closures and the postgame traffic flow routes.

Gameday Road Closures

Starting at 1 p.m.

Kirby Avenue between First Street and Fourth Street
First Street between Irwin Drive and Kirby Avenue

Starting at 3 p.m.

Peabody Drive between First Street and Fourth Street

Starting at 4:30 p.m.

Kirby Avenue closed at Oak Street
Fourth Street between Kirby Avenue and Peabody Drive
First Street between Stadium Drive and St. Mary’s Road
St. Mary’s Road between Oak Street and First Street
Pennsylvania Avenue between Fourth Street and Sixth Street (access to the Lot E15 parking structure will be maintained)

Lot E14 Parking Adjustments

Lot E14 (designated football parking Lot 32 and Lot 33) will open for general football parking on Thursday at 7 a.m. Lot E14 permit holders, including F&S staff, are asked to enter and exit the lot from Oak Street and park on the west side of the lot. Division of Intercollegiate Athletics attendants will be present to assist at lot entrances during this period.

MTD shuttle transportation and nearby routes will remain in service. NOTE: Recreational vehicles will be allowed to park in the south section of Lot E14 (Lot 33) beginning today at 6 p.m. Read more football parking information here.

For university-related transportation questions, contact Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750. Thanks for your patience and cooperation, and GO ILLINI!!!

August 28, 2024 – Your Participation in the Data Classification Survey Is Needed

F&S Information Technology Services (ITS) needs your help completing the Data Classification Survey this week.

Your responses and input will give F&S ITS a better understanding of the types of data used within our organization and across campus (e.g., high-risk data, such as banking information; sensitive data, such as personal employee information like phone numbers; public data; etc.). You will also have opportunities to assess how that information is handled based on personal experiences and help identify future improvement areas.

The short survey is open to all employees and available through Friday, August 30, at https://forms.office.com/r/VbDgH5Ntxm. The responses will also be used to fulfill the university’s requirement that units conduct an annual assessment of the use and storage of data.

Questions may be addressed to Brad Trankina trankina@illinois.edu, 217-300-1384.

August 23, 2024 – Extreme Heat Expected Next Week

F&S supervisors and forepersons, please share this vital information with your staff as soon as possible and review next week’s forecast to assess any possible scheduling adjustments related to upcoming project or service work.

The National Weather Service is forecasting extreme heat beginning on Monday, August 26; temperatures are expected to reach or exceed 90 degrees Fahrenheit for several days, with heat index values (temperature plus humidity) around 100 degrees. If staff must be outdoors, especially during peak heat periods, follow up with them regarding their current work status to immediately address any heat-related concerns and reemphasize the safety information and resources below.

Remember heat stroke is a medical emergency. Always call 911 if you (or someone else) exhibit these symptoms:

Confusion
Loss of consciousness
Seizures
Hot, dry skin or profuse sweating
Abnormally high body temperature

Stay Hydrated and Take Precautions

Please remind employees of the importance of staying well-hydrated by drinking approximately 1 liter of water or a hydrating beverage per hour. Of particular note, the Tool Room stocks Sqwincher, an electrolyte mix, and the West Hallway has an ice dispenser.

Additional steps can be taken to reduce the risk of heat-related illnesses:

Wear lightweight, light-colored clothing.
Take frequent breaks in cool locations.
If possible, avoid strenuous work during the hottest parts of the day.
Watch for heavy sweating and/or decreased urine output.
People prone to heat-related illness, or who have a medical condition like heart disease, or who take medications that affect the body’s ability to stay hydrated or dispel heat, should be extra cautious.
Never leave anyone in a parked car.
Check in with others.

Safety & Compliance has a Toolbox Talk, Heat-Related Illness Prevention, which can be downloaded here: https://go.fs.illinois.edu/HeatSafety. For more information on this topic from the National Weather Service, visit https://www.weather.gov/safety/heat-illness.

August 21, 2024 – Approved Closures for New Student Convocation and Quad Day

Please be advised of several upcoming closures to support student event activities at the start of the semester.

New Student Convocation and Welcome Celebration — Friday, August 23, from 9:30 a.m. to 2 p.m.

First Street between Kirby Avenue and Peabody Drive
Kirby Avenue between First Street and Fourth Street

Quad Day — Sunday, August 25, from 9 a.m. to 4:30 p.m.

Gregory Drive between Sixth Street and the Morrow Plots crosswalk
The parking lot between the Literatures, Cultures and Linguistics Building and Smith Memorial Hall

Traffic maps and additional information for the closures are available on the F&S website at https://go.fs.illinois.edu/Closures. For questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

August 20, 2024 – My FS Portal – Mobile Application Upgrade

Beginning Wednesday, August 21, the Mobile application in the my.FS Portal will feature a new design to help shop and departmental supervisors review and approve staff time.

In addition to an updated look, the app will feature enhanced functionality to make the review and authorization process more convenient and efficient. The software will also transition to using standardized campus secure login protocols.

These upgrades are a part of F&S’ ongoing initiative to enhance existing customer and staff web-based software applications. Improvements have already been made to the AiM 13 platform and Car Pool module. Information Technology Services (ITS) is also collaborating with divisions and departments to user test forthcoming redevelopments for the Service Request and Online Purchase Request apps.

For questions, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu.

August 16, 2024 – Mike DeLorenzo Departure Announcement

F&S Team,
Please see the message from Chancellor Jones regarding Mike DeLorenzo’s new appointment.

Jeff Angiel
Associate Vice Chancellor and Executive Director of F&S

*******

Dear Colleagues,

Colleagues,

I am writing today to share that Vice Chancellor for Administration and Operations Mike DeLorenzo has been named the first-ever Vice President for Operations at the University of Chicago. Mike will begin his new appointment on Sept. 15, so his last day at Illinois will be Sept. 13.

During his 17-year tenure on campus, Mike has worked as Associate Vice Chancellor for Student Affairs/Director of Auxiliary Services, Associate Chancellor for Administration, Senior Associate Chancellor for Administration and Operations and now as Vice Chancellor for Administration and Operations.

In each of those roles, Mike has accepted any project or challenge, no matter how complex or difficult, and has assumed leadership over a large, diverse portfolio that includes oversight of Facilities & Services, the Division of Intercollegiate Athletics, Public Safety, the Fire Service Institute, the Police Training Institute, Purchasing, Strategic Project Management, Parking, Allerton and Willard Airport.

The list of Mike’s accomplishments is long, and includes:

Leading our COVID-19 response team that created the ecosystem that allowed our campus to return to in-person activities long before most other institutions and that kept transmission rates in our community among the lowest in the nation,
Initiating the Operational Excellence effort to streamline and increase efficiency in processes in information technology, human resources, procurement and capital delivery,
Launching a new Strategic Project Management Office to oversee implementation of Operational Excellence initiatives as well as other campus strategic initiatives,
Creating a new Threat Assessment Office which includes coordination of threat assessments among staff, students and faculty to increase safety by identifying and resolving threats quickly,
Worked with Purchasing and the University System to develop a diversity dashboard to track the university’s spending on diverse businesses and find potential spend opportunities with actively certified diverse vendors and
Worked with Allerton to create accessible nature trails, so people with disabilities can safely access the park more fully.

While I am sorry to see him leave our university, I look forward to continuing to work with Mike on initiatives such as our quantum partnership with UChicago.

I plan to conduct a national search for Mike’s replacement, and I will share information soon on how his duties will be handled during that process.

Please join me in congratulating Mike on this exciting new leadership position.

Sincerely,

Robert J. Jones
Chancellor

August 9, 2024 – Mathews Avenue Closure

Mathews Avenue between Green Street and Oregon Street will be closed from 6 a.m. to noon on Monday, August 12, for utilities upgrades.

Direct questions about the project to Riley Jones, 217-384-2342.

Campus street, sidewalk, and pathway closures can be viewed at https://go.fs.illinois.edu/Closures.

Contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750, for more information about university jurisdictional areas and related work.

August 9, 2024 – An Extremely Heartfelt Thank You!

Dear Team,

As my time as interim associate vice chancellor and executive director ends, I extend my sincere thanks for your unwavering assistance, collaboration, and encouragement along the way.

When I accepted this appointment, I expressed that I was honored to receive the opportunity to lead this team, and the last eight months have strengthened that feeling. You are an amazing, first-class group, and it was an absolute privilege to advocate for your vital work and highlight your achievements across the campus.

During this period, I am incredibly proud we continued to provide outstanding customer service, enhanced our work environment through employee feedback, and focused on achieving campus strategic goals. You have kept our operations moving full steam ahead and displayed the utmost professionalism even under challenging conditions.

Our successes start with your willingness to share your positive attitude, knowledge, and abilities with others whenever needed. Your help has been invaluable to me, and I know Jeff will receive the same level of support when he begins next week.

After aiding the transition process, I will be returning to my roles as the associate director of F&S for Sustainability and the change manager at F&S. I am fortunate that those responsibilities will allow me to collaborate with you on many of the same impactful initiatives that will help shape the future of the campus and our unit.

I am incredibly proud to call you my colleagues and friends. I wish you a great start to the semester, and I can’t wait to be a part of what’s next.

MORGAN B. WHITE
Interim Associate Vice Chancellor and Executive Director of Facilities & Services

August 6, 2024 – John Faullin

Our thoughts and heartfelt sympathies are with the family and friends of John Faullin, steam distribution operator, who passed away on Wednesday, July 31.

Born and raised in Champaign County, John received his 30-year Service Award recognition at F&S in 2022. During his tenure, John worked different shifts and across different parts of campus, giving him a broad knowledge of the university systems that he willingly shared with others, particularly mentoring new employees. Among his work accolades, he was part of the Steam Distribution and Chilled Water team that received the February 2020 Team of the Month award. Outside of work, John was an avid motorcyclist and involved father and grandfather.

A memorial service will be held at a later date; an updated message will be sent when that information is available. To offer condolences and for information on memorials, please visit https://www.legacy.com/us/obituaries/news-gazette/name/john-faullin-obituary?id=55738999 or https://www.freesefh.com/obituary/John-Faullin.

August 5, 2024 – Funeral Services for Paul Brown

Funeral services for Building Service Worker Paul Brown will be held Tuesday, August 6, at Leek & Sons Funeral Home (1215 W. Bradley Avenue, Urbana). Visitation will start at 11 a.m., with the service following at noon.

We extend our deepest sympathy to Paul’s family and colleagues affected by his unexpected passing. His kind and caring nature will be missed at F&S and by others who knew him through his dedicated custodial support on campus.

Please help us share this announcement with others who may wish to attend the service or offer condolences.

August 2, 2024 – Paul Brown

With great sadness, we inform you of the passing of Building Service Worker Paul Brown last week. Paul joined F&S in July 2020 as a member of the deep night shift.

Paul will be remembered as a kind and caring friend to many throughout our organization and in the Siebel Center for Computer Science, where he performed custodial service. His willingness to help anyone who needed it and his extra efforts to support his colleagues, both personally and professionally, left a positive impact.

We extend our deepest sympathy to Paul’s family and friends, especially his fellow BSWs. Information regarding funeral services and how to offer condolences will be provided when it becomes available.

July 8, 2024 – Lot E14 – Immediate Relocation of Some Vehicles Required

The Parking Department is beginning site preparations for seal coating, restriping, and Americans with Disabilities Act enhancements in the far north section of Lot E14 this week. These efforts are being expedited because of the increased probability of inclement weather over the next several days.

Relocation of Approximately 30 Vehicles Needed

This morning, an initial perimeter was set with construction barrels for the general work location. If you are parked inside this area, immediately relocate your vehicle to assist crews with their activities. E14 permit holders may use the lot’s middle section.

This phase is expected to take approximately two weeks, weather permitting. After the north section is completed, a similar work zone will be established to address the middle third of the lot.

For questions, contact the Parking Department at parkingcomments@illinois.edu, 217-333-3530. Thanks for your assistance throughout the summer in supporting these lot improvements.

July 1, 2024 – Illinois Wins ‘System of the Year’ Award

The International District Energy Association (IDEA) is pleased to announce that the University of Illinois Urbana-Champaign has been awarded the IDEA System of the Year Award (SOYA) at IDEA2024, the International District Energy Association’s annual conference and trade show, which was held in Orlando, Florida in June, 2024.

The University of Illinois Urbana-Champaign won the SOYA for the university’s cogeneration system, which couples the generation and consumption of energy streams to help manage and decrease system demand, thereby reducing costs and emissions. At the heart of the Urbana campus’ system is Abbot Power Plant, which supplies approximately 85% of the campus’ energy needs. The system also includes the Energy Management Control Center to help the university manage and lower system demand; provide geothermal energy; allow for the continuous review and improvement of building performance through remote, computerized monitoring; and manage two large-scale on-site solar arrays, which have helped the campus exceed its sustainability goals. F&S leaders from Utilities & Energy Services and Customer Relations & Communications submitted the award on behalf of the university.

Over the last 15 years, the university has reduced its energy use per square foot by approximately 40%, and, “we look forward to continuing to improve on efficiencies and decarbonization in the years to come,” the submission read.

“We are really excited about receiving this award,” said Robert Roman, Director of Utilities & Energy Services upon receiving the award. “This means a lot to us because it’s from you (our peers). We know we’re not just one person that does it all, it’s a big family, it’s a crew, from people in this room and people at our plant, people in our distribution system. Sometimes, we get so involved in what we do every day, that we forget to say sometimes those good things our people do.”

System of the Year is the highest honor IDEA can confer on a district energy system, recognizing high-level performance, reliability, efficiency and industry engagement, while furthering the goals of the district energy industry.

About the University of Illinois Urbana-Champaign and F&S UES

For over 150 years, the University of Illinois Urbana-Champaign has delivered advanced scholarship, breakthrough discoveries, and meaningful public engagement that decisively changes the world. As the flagship campus for the state, the university provides world-class access to research, instruction, and other educational opportunities to nearly 57,000 students from 48 states and more than 130 countries each year. Over 11,000 full-time employees work on the 6,370-acre campus, encompassing 651 buildings where students, faculty, and staff learn, live, and collaborate.

F&S Utilities & Energy Services (UES) produces, distributes, and operates campus utilities, ensuring a careful balance between safety, reliability, sustainability, and cost-efficiency. The unit is state-supported and also receives specific project and initiative funding from various sources, including energy conservation grants and Student Sustainability Committee allocations, which allows the university to integrate new technologies and streamline the processes of this $100M per year utility enterprise.

July 1, 2024 – 2024 Fourth of July Parking

The Champaign County Freedom Celebration (CCFC) will once again launch Fourth of July fireworks from Lot E14. Because of these activities, Lot E14 and the E14 Shuttle Lot will be closed from 7 p.m. on Tuesday, July 2, through Friday, July 5. The CCFC will relocate any remaining vehicles on Tuesday evening.

Temporary Parking Locations

F&S staff with permits for the affected lots may temporarily park in Lot E46 (south of the E14 Shuttle Lot on Oak Street) and in Lot F23 (corner of Florida Avenue and Lincoln Avenue). To avoid a citation, vehicles must return to their assigned lot by 6 a.m. Monday, July 8.

F&S Shuttle Service

F&S will provide passenger van transportation to PPSB from both temporary lots between 6:45 and 8:30 a.m. on Wednesday (July 3) and Friday (July 5) mornings. Return transportation will run between 2:30 and 5:15 p.m. on the same days. The shuttle will drop off and pick up at PPSB’s south doors by the West Hallway.

Approved Closures

Street closures will be associated with the CCFC event on July 4, including all the roads around the E14 lots. Musical entertainment on a main stage along Kirby Avenue between First Street and Oak Street begins at 6 p.m. A new mobile Sensory Museum will also be available for kids. For more information, visit https://july4th.net/.

June 25, 2024 – Critical Fiscal Deadlines for FY24

Fiscal year 2024 is coming to a close. Financial Operations, Payroll, Purchasing, and Accounts Payable need your help to ensure that financial transactions are charged to the proper fiscal year for campus customers and internal F&S accounts. Please refer to the timeline below for critical processing deadlines. Thank you for your assistance.

(The university’s FY24 captures financial activity executed between July 1, 2023, and June 30, 2024.)

Click here to view the PDF of upcoming deadlines.

June 20, 2024 – Critical Deadlines for FY24

The university’s fiscal year 2024 (FY24), which captures financial activity executed between July 1, 2023, and June 30, 2024, is coming to a close. Financial Operations, Payroll, Purchasing, and Accounts Payable need your help to ensure that financial transactions are charged to the proper fiscal year for campus customers and internal F&S accounts. The deadline for two of the items is this Friday, June 21, 2024:

Purchase Order Requests: Please remind your vendors that the university’s fiscal year end is 6/30/24. FY25 Purchase Orders should be utilized for purchase requests received after 6/30/2024.
Employee Reimbursements/Direct Pay Requests: The FY24 employee reimbursement requests and direct payment requests cutoff date is 6/21/24.
- All travel, mileage, and miscellaneous expenses reimbursement requests for expenses incurred from 7/1/23 to 6/21/24 need to be submitted and approved by the department manager in Chrome River by 5 p.m. on 6/21/2024. Reimbursement requests for expenses incurred between 6/22/2024 and 6/30/2024 need to be submitted and approved as early as possible but no later than 7/1/24.
- All direct payment requests relating to FY24 activity need to be submitted to Procurement Services by 5 p.m. on 6/21/2024.

To see all critical processing deadlines for the end of FY24, please refer to the PDF available at https://go.fs.illinois.edu/FYDeadlines. Thank you for your assistance.

June 20, 2024 – Service Vehicle Break-In at PPSB Last Week

Last Thursday night (June 13, 2024), an F&S service vehicle was broken into at PPSB. UIPD was notified and is investigating the incident that took place in the south parking lot near the facility.

Please continue following these best practices to limit the chances of crime occurring at PPSB, in other F&S locations, and across campus:

Secure your vehicle: lock all doors and ensure all windows are closed.
Park in open and well-lit areas.
If available, activate the vehicle’s security system.
Take valuables with you or hide items out of sight, if possible.

Also, use extra precaution when transporting or leaving tools inside vehicles for any length of time:

Keep tools secured to the greatest extent possible (e.g., gang boxes).
Track what tools are available in the vehicle.
If tools need engraving, bring those items to the Tool Room for further assistance.

Crime Prevention and Reporting

If you witness a theft or suspicious incident in progress, do not approach the individuals involved. Remain calm, dial 911 immediately, and give the best possible description of what you observe. If possible, taking a cell phone picture of the activity may be helpful. If you are the victim of vehicle theft or vandalism, please report it to the UIPD’s non-emergency number at 217-333-1216 and notify your supervisor.

Thanks for your efforts to protect university vehicles and equipment through your nonstop vigilance.

June 13, 2024 – Parking Near the Steven S. Wymer Hall Project Site

Unless expressly authorized to work on the Steven S. Wymer Hall project site (formerly Lot E12 near the intersection of Fourth Street and Gregory Drive), service vehicles should not be parked directly in the construction area or adjacent locations.

Recently, some contractors and delivery vehicles have been unable to reach the site because of the additional congestion from unapproved cars and trucks.

F&S has several F&S Divisional Spaces nearby, including E2, E3, E5, E18, and ES30. Please make every attempt to utilize those spots first and move the vehicle to another location when finished to keep the spaces open for colleagues. Nearby Lot E15 is another option on the corner of Fourth Street and Pennsylvania Avenue. E15 is an open lot for vehicles with a valid university hangtag/permit, including spaces in the new parking structure. If using a personal vehicle with an F&S hangtag, you must have an active annual faculty/staff parking permit.

Also, if you need to drive or park on university sidewalks, you must have a current Sidewalk Utilization Permit. F&S employees are reminded to be considerate and not block sidewalks, pathways, bike lanes, or accessible entrances. Parking or idling in these areas, even temporarily, creates unexpected barriers for others, particularly people with disabilities.

HUFF HALL – AMERICANS WITH DISABILITIES ACT ENTRANCE

The accessible entrance at the southeast corner of Huff Hall has been designated a loading area. Please do not park in this location as it significantly inhibits the Division of Intercollegiate Athletics, F&S crews, and other units from properly moving equipment and items to and from the building when needed. Because of construction-related street and sidewalk closures, this entrance is the only place with a ramp available to support loading and unloading activities right now.

Thank you for your attention to this matter and for continuing to provide outstanding customer service and support. For questions, please contact Dave Boehm dboehm@illinois.edu, 217-244-5902.

June 11, 2024 – F&S Summer Blood Drive Tomorrow!

Today is your last chance to reserve an appointment for F&S Summer Blood Drive at PPSB on Wednesday, June 12, from 9 a.m. to 1:30 p.m.

To fill one of the remaining slots, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

As always, walk-ins will be welcome on the day of the event, but appointments will have priority! Donating blood is an approved event, but you must receive prior supervisory approval to participate. Employees may charge up to one hour to work order {XX-9999} phase 42 Blood Donations for the on-site drive.

REMAINING DONATION TIMES

9:20 a.m.
10:20 a.m. – 11:10 a.m. (5 slots)
noon – 12:10 p.m. (2 slots)

June 5, 2024 – F&S Summer Blood Drive – More Donors Needed

Appointments are filling up quickly for the F&S Summer Blood Drive on Wednesday, June 12, from 9 a.m. to 1:30 p.m. Help us beat the drive goal of 15 pints by signing up for one of the remaining whole blood donation slots.

All donors will receive their choice of a $20 gift card voucher, bonus points to the ImpactLife Loyalty Store, or a donation made to Best Friends Animal Society.

REMAINING DONATION TIMES

9:10 a.m. – 9:30 a.m. (3 slots)
10:20 a.m. – 11:10 a.m. (5 slots)
11:40 a.m. – 12:40 p.m. (6 slots)

APPROVED CAMPUS PUBLIC SERVICE ACTIVITY

Donating blood is an approved event, but you must receive prior supervisory approval to participate. Employees may charge up to one hour to work order {XX-9999} phase 42 Blood Donations for the on-site drive. Thanks for your continued support of this F&S initiative and our community!

June 3, 2024 – Sticker Removal Required for Active Bikes

Each summer, F&S and the Parking Department identify and collect unwanted bicycles on campus after the end of the spring semester. Last year, almost 250 bicycles were retrieved during the annual roundup.

All bikes left on university property at the start of June will be tagged with an orange sticker that reads, “Remove this tag by 6/15/24, or your bicycle will be removed.” Any bicycle still displaying the sticker after that date will be impounded. If you presently have a bike in a campus rack, shelter, or parking location, please remember to remove this sticker to ensure your bike is designated as active.

Starting this fall, those who want to reclaim their bicycles will be charged a $40 fee. All recovered bicycles must also be registered before being returned.

DONATING YOUR BIKE

If you no longer want your bike, you are strongly encouraged to donate it to the Campus Bike Center or the Bike Project of Urbana-Champaign before the pickup process starts. Taking this simple step helps save hours of staff and volunteer time that can be spent instead on efforts to expand bike programs, plan upcoming engagement events, and improve bicycle outreach within the campus community.

May 31, 2024 – Final Day for Benefits Choice Selections

Final day to review your benefits, enroll or decline, and confirm your coverage.

Today is the final day to make changes to your State of Illinois benefits, including health, dental, dependent coverage, and more. If you do not want to change health, dental, life or dependent coverage, your current elections will continue. Note: You must enroll or re-enroll in Flexible Spending Accounts and Health Savings Accounts each year. Go to MyBenefits.Illinois.gov to make or confirm your changes. Benefit changes begin July 1.

For most people, this will be the only opportunity this year to make changes to these benefits or to re-enroll, make changes to, or start a Flexible Spending Account or Health Savings Account. To make changes outside the enrollment period, you must show documentation of a qualifying event.

Many questions are answered in the MyBenefits FAQ, available at https://www.hr.uillinois.edu/benefits/segip/mybenefitsFAQ. If you have additional questions about Benefit Choice or State of Illinois benefits, contact the MyBenefits Service Center at 844-251-1777 or TDD/TTY 844-251-1778.

May 29, 2024 – The Bloodmobile Is Back at PPSB on June 12

The need for blood donors is never-ending. Especially in the summer, donations significantly decline because of less student, faculty, and staff availability in Champaign-Urbana. Just one hour of your time—the same as a typical meeting—and one pint of blood can save up to three lives!

If you can give to support local hospitals, please schedule an appointment for the F&S Summer Blood Drive on Wednesday, June 12, from 9 a.m. to 1:30 p.m., in the PPSB north parking lot.

To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

All donors will receive their choice of a $20 gift card voucher, bonus points to the ImpactLife Loyalty Store, or a donation made to Best Friends Animal Society.

BLOOD DRIVE TIPS

Before your appointment, get good sleep, drink plenty of water, and eat a hearty meal.
Remember to bring your photo ID to the Bloodmobile.
To expedite the donation process, use EarlyQ to answer basic screening questions on your mobile device. (More information about donor eligibility is at https://www.bloodcenter.org/donate/donor/requirements-faq/.)

APPROVED CAMPUS PUBLIC SERVICE ACTIVITY

As always, donating blood is an approved event, but you must receive prior supervisory approval to participate. Employees may charge up to one hour to work order {XX-9999} phase 42 Blood Donations for the on-site drive. Thanks for your continued support of ImpactLife and our community!

May 22, 2024 – Last Chance to Watch AVCED Candidate Presentation Videos and Give Feedback

As a reminder, videos of the two F&S Associate Vice Chancellor and Executive Director finalist presentations are available until 5 p.m., when the feedback period will close.

To watch the recordings for Martinez “Tony” Cobb and Jeffrey Angiel, visit https://go.fs.illinois.edu/CandidatePresentationVideos. You may need to log in using your NetID and password on the university’s Mediaspace website. Links for each finalist’s feedback form are in the AVCED Box Folder.

Employees who were unable to attend the in-person events may now watch the recordings. With prior supervisory approval, you may use work order {xx-9999} phase 04 Event-Campus to record time for watching the videos. For those whose work hours do not include the entire hour, only the time you would normally work may be charged. If you have any general questions or experience technical issues with the videos or forms, contact Jennifer Steiling, Swanlund Human Resources, for assistance.

Sincerely,

The AVCED Search Committee

May 22, 2024 – D&I Noontime Knowledge Tomorrow!

Join the Diversity and Inclusion Committee for a virtual tour of the university’s McKechnie Family LIFE Home. This fully functional home is a research center for those investigating ways of Living in Interactive Future Environments, with an aim toward creating tech and systems that would allow people of all ages and abilities to live fuller, healthier, and autonomous lives. See what’s possible now and learn what may be possible in the Future Interactive Living in the Diversity and Inclusion Committee for a virtual tour of the university’s McKechnie Family LIFE Home.

To participate in the tour on Zoom tomorrow, May 22, at noon, use this link: https://illinois.zoom.us/j/81575909614?pwd=cjRaWVliZEhBWlUwRVVjL3kzRzBldz09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 815 7590 9614
Password: 208713

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

May 20, 2024 – Additional my.FS Portal Improvement Work Tonight

After completing the AiM 13 upgrade this weekend, Information Technology Services (ITS) will perform accompanying improvements to the my.FS Portal and related web-based software applications today at 6 p.m.

Please be aware that portal apps such as Mobile Timekeeping, Online Purchase Request, Car Pool, and iStores will be unavailable until 5 a.m. on Tuesday, May 21, to help facilitate this follow-up maintenance work.

For questions regarding the updates, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

May 16, 2024 – AiM 13 Upgrade Completed

This afternoon, the upgrade to AiM 13 was completed ahead of schedule. The web-based software and related my.FS Portal applications are back online and available immediately.

Information Technology Services (ITS) appreciates your patience this weekend and help with this vital improvement work throughout the project.

For questions regarding the AiM upgrade, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

May 16, 2024 – AVCED Candidate Presentation Videos and Feedback Forms Now Available

The F&S Associate Vice Chancellor and Executive Director Search Committee thanks you for attending the candidate presentations. If you were unable to join one or more of the sessions in person, videos are now available online.

To view the recordings for Martinez “Tony” Cobb and Jeffrey Angiel, visit https://go.fs.illinois.edu/CandidatePresentationVideos. You may need to log in using your NetID and password on the university’s Mediaspace website. Links for each finalist’s feedback form are in the AVCED Box Folder.

Please provide your input by 5 p.m. on Tuesday, May 21. The videos will remain posted throughout this period.

As a reminder, rewatching the presentations is an approved event during typical shift hours, but employees must have prior supervisory approval, operations permitting. Use work order {XX-9999} phase 04 Event–Campus to record time. If you have any general questions or experience technical issues with the videos or forms, contact Jennifer Steiling, Swanlund Human Resources, for assistance.

Your participation and feedback are greatly appreciated.

Sincerely,

The AVCED Search Committee

May 15, 2024 – Upgrade to AiM 13 Starting Friday Night

Information Technology Services (ITS) will upgrade the organization’s workplace management software to AiM 13 between Friday, May 17, at 5:30 p.m., and Monday, May 20, at 5 a.m. Before the process begins, staff should log out of AiM and the my.FS Portal to avoid the potential loss of any recently entered data. Likewise, individuals should avoid attempting to use the web-based software and related applications (Mobile Timekeeping, Online Purchase Request, iStores, etc.) during this period to help ITS expedite the conversion and prevent the need for unplanned diagnostic work or troubleshooting.

Because this update process is significant and will last several days, please plan to finalize any work in these programs in advance. Remember that functionality, such as reviewing service requests and submitting mobile time, will not be available. Once the upgrade is completed, a notice will be sent to confirm the return of the software and related applications.

Most notably, when logged back in for the first time, AiM 13 will feature a new look. However, to ensure a consistent transition, the platform will initially maintain a similar setup to the current version of AiM 9. ITS tested the software for several months and worked with divisional representatives to conduct additional reviews and checks. Later this year, ITS will launch complementary projects to enhance and expand software capabilities that support F&S operations and service delivery.

Thank you for your continued assistance throughout the entire AiM upgrade process. For questions, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu.

May 14, 2024 – TODAY: Associate Vice Chancellor and Executive Director Candidate Presentation

Associate Vice Chancellor and Executive Director candidate Jeffrey Angiel will speak today from 4 to 5 p.m. in the Activities & Recreation Center (ARC) Auditorium, including time for a question-and-answer period.

All AVCED presentations will cover topics integral to facilities management in higher education and address the following questions:

“What are the challenges facing facilities and services operations in higher education today and what are possible solutions in facing those challenges? How would you mobilize the F&S team to address these challenges?”

Angiel’s resume is currently available to view in the AVCED Box folder.

Candidate presentations are approved events, but employees must receive prior supervisory approval to attend or rewatch recordings if they cannot go to the in-person sessions. Use work order {XX-9999} phase 04 Event–Campus to charge time. For those whose work hours do not include the entire hour, only the time you would normally work may be submitted. If you need disability-related accommodations to participate, please email Jennifer Steiling, Swanlund Human Resources, for assistance.

At the conclusion of the campus visits, videos of all presentations will be shared. Feedback forms for the candidates are also being uploaded to the Box account after each session to start collecting your comments.

Thank you for your continued support of the search process and attendance at these events.

Sincerely,

The AVCED Search Committee

May 13, 2024 – CORRECTION: UIPD Visit Date

This message corrects the information provided in last Friday’s E-Update.

Detective Tara Hurless of the University of Illinois Police Department (UIPD) and her partner, therapy K9 Huff, will be at PPSB on Wednesday, May 15, beginning at 8 a.m., to participate in an Expanded Management Team discussion about active threats.

Following the meeting (approximately 9:30 a.m.), Hurless and K9 Huff will conduct a walkthrough of PPSB with Kelly Jo Hoffmann, associate director of Engineering Services, as their escort. Employees will be able to pet and play with the dog. Please note that Huff is hypoallergenic and AKC Therapy K9 certified.

Hurless is an Illinois graduate, a former Illinois soccer player who is in the Illini Athletics Hall of Fame, and a member of the UIPD Community Outreach and Support Team (COAST). More information about the team is available on the Division of Public Safety website at https://police.illinois.edu/services/coast/.

May 10, 2024 – F&S Archive Website Retirement

The F&S legacy website was officially retired on Wednesday, May 8.

The site has remained active since last March to support the launch of the upgraded F&S website. Retaining the previous material and layout helped facilitate the ongoing web transition process and ensured the new format fully captured foundational divisional and departmental information.

This retirement brings several immediate benefits. It will reduce various software maintenance aspects, eliminate older F&S information and branding from appearing across search engines, and prioritize resources and staffing toward the development of enhanced functionality and new features on the new website. These next steps will ultimately deliver more impactful and personable web content for all visitors.

Information Technology Services (ITS) and Customer Relations & Communications (CRC) would like to thank all individuals and groups who have contributed to the website redesign efforts over the last three years. Your collaboration was invaluable and is responsible for significant achievements. These include improving the quality of our digital presence, updating university dentity standards elements, and raising the bar for service delivery online that better syncs with current customer responsiveness, organizational processes, and strategic goals.

ITS and CRC are excited about the next steps for this ongoing web initiative and will continue coordinating with staff to incorporate additional F&S software programs, files, applications, and web content into a dynamic and user-friendly online experience.

For questions, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu.

May 10, 2024 – AVCED Candidate Presentation – May 14

F&S Associate Vice Chancellor and Executive Director candidate Jeffrey Angiel will speak on Tuesday, May 14, from 4 to 5 p.m., in the Activities & Recreation Center (ARC) Auditorium, including time for a question-and-answer period.

All AVCED presentations will cover topics integral to facilities management in higher education and address the following questions:

Angiel’s resume is currently available to view in the AVCED Box folder. At the conclusion of the campus visits, videos of all presentations will be shared. Feedback forms for the candidates are also being uploaded to the Box account after each session to start collecting your comments.

Thank you again for your engagement during the search process and for attending these events.

Sincerely,

The AVCED Search Committee

May 10, 2024 – AVCED Candidate Presentations – Scheduling Update

We regret to inform you that the Associate Vice Chancellor and Executive Director candidate presentation scheduled for this Thursday has been canceled.

However, please mark your calendar for Tuesday, May 14, as the final presentation will be in the Activities & Recreation Center (ARC) Auditorium from 4:00 to 5:00 p.m., followed by a question-and-answer period.

We value your participation and look forward to your contributions during the in-person session.

Sincerely,

The AVCED Search Committee

May 3, 2024 – Employee/Team of the Month Nominations

The 21st of the month is the last day to nominate F&S employees for Employee or Team of the Month (EOM/TOM). If you know a deserving coworker or group, who exemplifies F&S’ Guiding Principles (customer focus, diversity, environmental stewardship, innovation, and operational excellence), let them know they are appreciated!

The EOM/TOM form is easy to fill out, and it even offers examples to follow. In a few short sentences, you can recognize the contributions of a fellow employee/team. To access the form, visit https://go.fs.illinois.edu/EOMTOM.

For additional assistance, please contact Corey Leslie, chair of the EOM/TOM Committee, cwlesli@illinois.edu, 217-244-2559.

May 2, 2024 – Next Associate Vice Chancellor and Executive Director Candidate Presentation – May 9

The next F&S Associate Vice Chancellor and Executive Director candidate presentation will be held on Thursday, May 9, from 4 to 5 p.m., in the Activities & Recreation Center (ARC) Auditorium. As a reminder, the finalist’s name and vita will be available in a Box folder 48 hours before the session.

Candidate presentations are approved events, but employees must receive prior supervisory approval to attend or rewatch the recording if they cannot go to the in-person sessions. Use work order {XX-9999} phase 04 Event–Campus to charge time. For those whose work hours do not include the entire hour, only the time you would normally work may be submitted.

The F&S AVCED Search Committee thanks you for your continued interest and participation in these events. If you need disability-related accommodations to take part, please email Jennifer Steiling, Swanlund Human Resources, for assistance.

Sincerely,

The AVCED Search Committee

April 30, 2024 – Associate Vice Chancellor and Executive Director Candidate Presentation Update

Following the confirmation of all finalists, the initial “save the date” event schedule sent out last week is being updated.

The F&S Associate Vice Chancellor and Executive Director Search Committee appreciates your understanding regarding these upcoming adjustments. Additional updates and event reminders will continue to be provided throughout the search process as necessary.

Sincerely,

The AVCED Search Committee

April 29, 2024 – First Associate Vice Chancellor and Executive Director Candidate Presentation This Afternoon

A reminder that F&S Associate Vice Chancellor and Executive Director candidate Martinez “Tony” Cobb will speak today in the Activities & Recreation Center (ARC) Auditorium from 4 to 5 p.m., including time for a question-and-answer period.

All AVCED presentations will cover topics integral to facilities management in higher education and address the following questions:

Candidate presentations are approved events, but employees must receive prior supervisory approval to attend or rewatch recordings if they cannot go to the in-person sessions. Use work order {XX-9999} phase 04 Event–Campus to record time. For those whose work hours do not include the entire hour, only the time you would normally work may be charged. If you need disability-related accommodations to participate, please email Jennifer Steiling, Swanlund Human Resources, for assistance.

Vitas for each finalist will be available in a Box folder 48 hours before each candidate’s presentation; Cobb’s resume is currently available for viewing. All presentations will be recorded and made available at the conclusion of the campus visits. A link to the videos and a feedback form will be provided in a subsequent email.

Thank you again for your ongoing engagement during the search process and for attending these upcoming events.

Sincerely,

The AVCED Search Committee

April 26, 2024 – First Associate Vice Chancellor and Executive Director Candidate Presentation Next Monday

Dear Colleagues,

We hope you will join us in welcoming Martinez “Tony” Cobb to campus next week and participate in the Associate Vice Chancellor and Executive Director of Facilities & Services candidate presentation addressing the prompt:

The presentation will take place in the Activities & Recreation Center (ARC) Auditorium on Monday, April 29, from 4:00 to 5:00 p.m., followed by a question-and-answer session. If you need disability-related accommodations to participate, please email Jennifer Steiling, Swanlund Human Resources, for assistance.

Vitas for each of the finalists will be available in a Box folder 48 hours prior to each candidate’s presentation. Presentations will be recorded and made available at the conclusion of the campus visits. A link to the videos will be provided in a subsequent email communication, which will also include a link to a feedback form.

Candidate presentations are approved events, but employees must receive prior supervisory approval to attend or rewatch. Use work order {XX-9999} phase 04 Event-Campus to record time. For those whose work hours do not include the entire hour, only the time you would normally work may be charged.

We value your participation in the search process and look forward to seeing you at the presentation.

Sincerely,

The AVCED Search Committee

April 24, 2024 – Illinois Race Weekend 2024

The Illinois Marathon returns this week with a new race route! F&S is a proud sponsor of the 2024 Race Weekend. Starting this Thursday, activities will increase pedestrian traffic on campus and necessitate various road closures, particularly along Kirby Avenue between First and Fourth Streets, which will be closed for street festivals south of Memorial Stadium.

See below for event highlights. For a full schedule of events, visit https://illinoismarathon.com/event-schedule/weekend-schedule/.

For a complete set of maps, including a larger version of the Beltway Map (left) that indicates how drivers can best avoid road closures on Saturday, see https://illinoismarathon.com/course-info/. A list of parking restrictions and a list of anticipated impact times for the new route are also available for download at that link.

Thursday, April 25

A Health & Fitness Expo will be held between 4 and 8 p.m., as well as Youth Run registration and number and goody bag pickup, at the Activities & Recreation Center (ARC).
The Green Street Mile begins at 7:30 p.m.

Friday, April 26

The Health & Fitness Expo and registration activities continue between 10 a.m. and 7 p.m. at the ARC.
A 4th Mile street fest will take place south of Memorial Stadium, between 6 and 10 p.m. This event will have live music, food trucks, and activities for kids. For more information, go to https://illinoismarathon.com/event-schedule/4th-mile/.
The 5K Run/Walk will have a wave start on Oak Street, south of St. Mary’s Road, beginning at 7:30 p.m.

Saturday, April 27

The Marathon, Half Marathon, and Marathon Relay lineups begin at 7 a.m. at First Street and St. Mary’s Road, and the Wheelchair Half Marathon begins there at 7:31 a.m.
The Marathon, Marathon Relay, and Half Marathon begin their waves at 7:33 a.m.
The 10K starts at 8 a.m.
The Meijer 27th Mile Celebrate Victory Bash will be held between 8:30 a.m. and 2 p.m., south of Memorial Stadium.
Learn more at https://illinoismarathon.com/27th-mile-celebrate-victory-bash/.
The Youth Run begins at 3 p.m. at Memorial Stadium.

April 23, 2024 – Upcoming AVCED Candidate Presentations

Colleagues,

I am pleased to announce that finalists for the Associate Vice Chancellor and Executive Director of Facilities & Services search will visit campus in the coming weeks. We invite you to save the dates and join us for the candidates’ presentations, which will be followed by a question-and-answer session. All presentations will be held from 4:00 – 5:00 p.m. on the following dates in the Activities & Recreation Center (ARC).

Monday, April 29 – ARC Auditorium
Monday, May 6 – ARC Auditorium
Thursday, May 9 – ARC Auditorium
Tuesday, May 14 – ARC Auditorium

Vitas for each of the finalists will be available 48 hours prior to each candidate’s presentation. The Box folder will also contain a link to collect your feedback on the candidates.

If you will need disability-related accommodations to participate, please email Jennifer Steiling, Swanlund Human Resources, for assistance. Presentations will be recorded and made available for ~48 hours at the conclusion of the campus visits. You will receive a separate communication at that time with the links and deadlines.

I value your participation in the search process, and I encourage your attendance at the presentations.

Sincerely,

Mike DeLorenzo
Vice Chancellor for Administration and Operations

April 16, 2024 – D&I Noontime Knowledge Tomorrow – Earth Month

“Equity and Diversity in Climate Action Planning”

This month, the Diversity and Inclusion Committee celebrates Earth Day/Earth Month with guest speaker Miriam Keep, who is the sustainability programs coordinator for the Institute for Sustainability, Energy, and Environment (iSEE).

Join the discussion on Zoom tomorrow, April 17, at noon, using this link: https://illinois.zoom.us/j/87958083993?pwd=QUh1RThLUkdDZS91aXZUSEJTRnVFdz09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 879 5808 3993
Password: 093117

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

For more campus Earth Day–related events, see https://emails.illinois.edu/newsletter/70/1647923570.html.

April 3, 2024 – Campus IT Services Outage

F&S employees who use online systems and services like Banner, iBuy, and more, will be unable to make updates between 11 p.m. on April 3 until 8 a.m. on April 4.

Because Critical FAFSA update work is making Banner unavailable during the Enterprise Data Warehouse (EDW) load time tomorrow morning, the data in the EDW will not be updated on Thursday, April 4.

As a result, on Thursday, April 4, the data in the EDW will be as of today, Wednesday, April 3. This will impact custom reports created in Web Intelligence, standard reports found in the folders and categories in EDDIE, and batch reports saved to Mobius View. The next EDW update will occur on Friday, April 5. All scheduled reports will be updated then.

For reports, view:

https://status.illinois.edu/maintenances/104829

https://status.illinois.edu/incidents/574958

Please contact the AITS Service Desk if you have any questions or concerns about the event. You can reach the Service Desk via one of the methods outlined on this webpage: https://www.aits.uillinois.edu/get_help.

For questions about F&S online services, contact manager of data services, Patrick Duda pduda@illinois.edu, 217-300-3729.

March 25, 2024 – F&S Strategic Plan Discussions

The F&S Strategic Plan sets the themes and objectives that guide the organization and ensures that the unit is aligned with campus goals of achieving academic and research excellence. This year, the plan will be updated and reimagined to support operations over the next five years (2024–2028).

Phase one of this process is “Planning the Plan,” which provides all staff with the opportunity to participate in small-group planning discussions. Everyone’s perspectives are appreciated and valued, and they are important to the next steps in the plan’s drafting and overall development. The input and engagement of all divisions and departments in this process is essential to the success of this effort and to identifying themes that reflect the day-to-day responsibilities and long-term initiatives of the unit.

Registering for Group Sessions
The one-hour sessions start tomorrow in PPSB and will run over the next two weeks. Meetings are limited to 15 individuals to foster open, small-group discussions that will facilitate opinions and ideas on the challenges and activities associated with caring for the physical environment of a world-renowned university.

Register here for one of the 14 sessions by visiting the Strategic Planning Calendar, clicking the specific meeting header, and then using the registration link. You may be asked to log in with your NetID and password, and confirm your identity with two-factor authentication. Separate sessions will be set up for the Building Maintenance & Grounds and Transportation & Building Services divisions to accommodate shift scheduling and daily assignments. Supervisors will communicate more information regarding those meetings soon.

The sessions are approved events and employees are encouraged to attend a meeting, operations permitting, with prior supervisory approval. Please use work order {XX-9999} phase 004 to report the time.

Thank you for contributing to F&S’ strategic planning efforts and working together to help shape the organization’s future and make an impact. For questions, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

March 21, 2024 – AiM 13 Upgrade Will Be Rescheduled

The upgrade process to AiM 13, initially planned for March 22–25, is being rescheduled to address a couple of issues discovered late in the final test pass. This postponement will also allow for additional department and user testing. All programs and applications are continuing to operate as normal and will remain available until further notice.

Next week, an update regarding the status of the upcoming work, including a potential new go-live timeline, will be provided. Thank you for your patience as the improvement process continues for the web-based software and related my.FS Portal applications.

For questions regarding the AiM upgrade, contact the Information Technology Services (ITS) Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

March 21, 2024 – Law Building Loading Dock Area – No Access March 25–26

Due to court cases scheduled in the Law Building (504 Pennsylvania Avenue) from Monday, March 25, to Tuesday, March 26, there will be no access to the loading dock on those dates. The Parking Department will close a portion of Lot E13, located on the facility’s east side, and remove the use of some adjacent lot spaces to help support the upcoming events.

This adjustment means typical service vehicle parking spots in front of and next to the waste management and recycling pans will be unavailable. Staff are encouraged to view the F&S Divisional Spaces Parking Map on ERIN for other options during this period or contact the Transportation & Automotive Services department for assistance. Nearby Lot E15, on the corner of Fourth Street and Pennsylvania Avenue, is an open lot for vehicles with a valid university hangtag/permit, including spaces in the new parking structure. If using a personal vehicle with a tag, you must have an active annual faculty/staff parking permit.

Also, remember that per the F&S University Vehicle Operations Policy, “Parking or driving on university sidewalks is prohibited without a current Sidewalk Utilization Permit. Vehicles are not to be driven on university bike paths.” If service vehicles must be placed adjacent to facility entrances to enable an urgent response, equipment management processes, or enhanced security, coordinate with your supervisor on temporary, preapproved placement options.

For questions, contact the Parking Department parkingcomments@illinois.edu, 217-333-3530.

March 20, 2024 – Missing Personal Vehicle Key

This morning, a key ring with a singular personal vehicle key was reported missing at PPSB. If found, please return the item to the FIR Help Desk, room 117, to assist with recovery.

As a reminder, there are three “Lost & Found” areas at F&S where you can turn in or try to retrieve missing items. Thanks for using these locations as primary options whenever necessary.

F&S Lost & Found Locations

The PPSB Lost & Found is located at the FIR Help Desk (217-333-0923).
The Garage and Car Pool (GACP) Lost & Found is located at the front entrance counter in the GACP. It primarily covers items left in vehicles (217-333-3910).
The BSW Lost & Found is located on the second floor of the GACP building. It primarily covers items found in the campus buildings served by F&S that do not have their own Lost & Found locations (217-265-6430 or 217-300-7288).

March 19, 2024 – Big Breakfast – This Week

Enjoy a homestyle breakfast in the PPSB West Hallway this week!

The F&S Big Breakfast and Big Breakfast for Dinner employee appreciation events will be held over the next two days; please come to one:

Big Breakfast: Wednesday, March 20, 7 to 9 a.m.
Big Breakfast for Dinner: Thursday, March 21, 7 to 8:30 p.m.

A buffet of delicious breakfast items will be served, including:

Pancakes
Biscuits and gravy
Sausage patties (pork, turkey, or plant-based)
Scrambled eggs
Fresh fruit

Employees can “grab and go,” or a limited number of tables and chairs will be available for those who want to enjoy their meal immediately.

More volunteers are still needed to help set up, cook, serve, and clean at both sessions. Interested individuals can sign up here. For questions, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

The Big Breakfast is an approved F&S event. Employees may claim 0.3 hours, with prior supervisory approval. Please use work order {XX-9999} phase 065 to report the time.

March 19, 2024 – D&I Noontime Knowledge Tomorrow at Noon

This month, the Diversity and Inclusion Committee celebrates both Women’s History Month and Opening Day of Major League Baseball by presenting a video from the Champaign County History Museum on local baseball legend Dottie Schroeder. From age 15, Schroeder played professional ball, first in the All-American Girls Professional Baseball League for all 12 seasons of its existence (1943–1954) and then on a touring team.

Learn more about Schroeder and her baseball journey by joining us on Zoom tomorrow, March 20, at noon, using this link: https://illinois.zoom.us/j/81977330535?pwd=MUlnbC9NZlhmZUhBc2ZTdFBVbDVvZz09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 819 7733 0535
Password: 061039

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

March 18, 2024 – Illinois Primary is Tomorrow

The Illinois Primary is tomorrow, Tuesday, March 19. Typically, employees are expected to vote during nonworking hours. However, if an employee’s work hours conflict with polling hours, then the employee may be eligible for time off to vote, per State law. Employees whose work hours begin less than two hours after the opening of the polls AND end less than two hours before the polls close are entitled to a paid absence of up to two hours during their workday to vote. Prior supervisory approval is required.

March 14, 2024 – my.FS Portal and AiM Maintenance This Saturday at 2 p.m.

Because of a Microsoft Structured Query Language (SQL) Server upgrade scheduled for the my.FS Portal and AiM, the websites will be unavailable from 2 p.m. to 11 p.m. on Saturday, March 16. The workplace management software and related applications (Mobile Timekeeping, Online Purchase Request, iStores, etc.) are expected to return immediately after the improvement work is completed. Several core features of the web-based software programs, such as reviewing service requests and submitting mobile time, will not be possible during this maintenance period, so please plan accordingly.

This semester, F&S Information Technology Services (ITS) will perform several projects to enhance application functionality, responsiveness, and site security for related software, including a comprehensive transition to the new AiM 13 platform. The upgrade to AiM 13 is scheduled for March 22–25.

For questions, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu.

March 13, 2024 – RSVP for the Big Breakfast or Big Breakfast for Dinner

Set your watches to yum! The F&S Big Breakfast and Big Breakfast for Dinner employee appreciation events are back! Enjoy a delicious menu of pancakes, biscuits and gravy, sausage patties (pork, turkey, or plant-based), scrambled eggs, fresh fruit, and more! Both occasions will be held in the PPSB West Hallway; please come to one:

Big Breakfast: Wednesday, March 20, 7 to 9 a.m.
Big Breakfast for Dinner: Thursday, March 21, 7 to 8:30 p.m.

Employees can “grab and go,” or a limited number of tables and chairs will be available for those who want to enjoy their meal right away.

To help with an accurate headcount, RSVP by March 18 for one of the events at https://go.fs.illinois.edu/BigBreakfast.

The Big Breakfast is an approved F&S event. Employees may claim 0.3 hours, with prior supervisory approval. Please use work order {XX-9999} phase 065 to report the time.

March 7, 2024 – No-Passing Zones – Pedestrian Safety on Gregory Drive

Recently, several contractor and university vehicles have illegally passed MTD buses on Gregory Drive near the Main Library (see an example above). These improper and irresponsible actions in no-passing zones compromise pedestrian safety and must be ended immediately.

Per State law, vehicles cannot cross a double yellow line to pass another vehicle, including stopped buses. As a reminder, per the F&S University Vehicle Policy on ERIN, “All traffic violations, such as parking tickets, tollway violations, or speeding tickets, received while operating a university vehicle are the responsibility of the driver.”

If traveling in this area, please slow down, use caution, and watch for increased pedestrian and vehicular traffic, especially near the bus shelter and crosswalk adjacent to David Kinley Hall. Project managers and coordinators are asked to emphasize to contractors and professional services consultants that while performing work on campus, the safety of students, faculty, staff, and visitors must remain paramount at all times.

Thank you for following all driving laws and remaining alert and cautious, particularly in high-traffic locations. Staying patient and sharing the road helps protect the health and well-being of others at the university.

For updated street closures and reroute information, visit https://go.fs.illinois.edu/Closures. For questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

March 6, 2024 – IHSA Boys Basketball State Final Tournament Beginning Tomorrow

Exterior of State Farm Center lit with orange lights on the evening of a Fighting Illini Men’s Basketball game held on February 25. 2016

The Illinois High School Association Boys Basketball State Final Tournament will be held at the State Farm Center from Thursday, March 7 to Saturday, March 9.

As is typical with these types of events, parking attendants may be stationed at Lot E14 entrances to collect payments from attendees, but university permits will be honored. If you arrive while the entrances are staffed, please inform the attendant that you are a U of I virtual permit holder.

During the competition, pedestrian and vehicular traffic will increase due to fans and school buses/charter vans arriving at the facility and surrounding locations. Please slow down and use caution when traveling in these campus areas.

The tournament schedule is available at https://www.ihsa.org/Sports-Activities/Boys-Basketball.

If you have lot-related questions, contact the Parking Department parkingcomments@illinois.edu, 217-333-3530.

March 5, 2024 – Expanded Options for Prescription Safety Glasses Reimbursements

Based on employee feedback, there is a new option for buying prescription safety glasses. Employees can still obtain prescription safety glasses from Walman Optical via purchase order; alternatively, F&S employees may now choose to buy prescription safety glasses from their preferred optician and obtain up to a $250 reimbursement. Employees must obtain supervisor permission before making the purchase.

Employees are responsible for obtaining an eye exam and prescription, as well as selecting and picking up their prescription safety glasses, outside of working hours or on benefit time. The optician must certify that the new prescription safety glasses meet the requirements of the current ANSI/ISEA Z87.1 standard, frames are marked with the Z87-2+ designation, and the side shields are permanently attached or have wraparound lenses.

Completing a Reimbursement Request

The Safety Glasses Reimbursement form on the Forms page in ERIN must be completed. Instructions can be found at the top of the form and on the updated Reimbursement for Prescription Glasses and Footwear Procedure on the Policies page in ERIN. To receive a timely reimbursement, enter the request in Chrome River with the completed form and itemized receipt attached. A copy of the original itemized receipt and completed form must also be submitted to F&S Procurement. For questions, please contact Deb Caparoon caparoon@illinois.edu, 217-300-3560, or Jeremy Neighbors jneighbo@illinois.edu, 217-265-9828.

February 15, 2024 – Lot E14 Parking Notice for IHSA Individual State Wrestling Tournament

Today through Saturday, February 17, the Illinois High School Association Individual State Wrestling Tournament will be at the State Farm Center.

While the tournament is underway, parking attendants may be stationed at Lot E14 entrances to collect payments from attendees, but university permits will be honored. If you arrive while the entrances are staffed, please inform the attendant that you are a U of I virtual permit holder.

During the competition, pedestrian and vehicular traffic will increase at the event site and surrounding locations due to school buses and spectators arriving. Please slow down and use caution when traveling in this area.

If you have questions, contact the Parking Department at 217-333-3530 or parkingcomments@illinois.edu.

February 13, 2024 – D&I Noontime Knowledge Tomorrow!

“Exploring the Champaign County African American Heritage Trail”

Barbara Suggs-Mason and Angela M. Rivers, cochairs for the Champaign County African American Heritage Trail, will be the guest speakers at tomorrow’s Noontime Knowledge hosted by the Diversity and Inclusion Committee.

To hear their interesting talk, join us on Zoom tomorrow, Wednesday, February 14, at noon, by clicking the link: https://illinois.zoom.us/j/83907834856?pwd=QStxNHFSRUpPL0ZndzBtT3NFNU4zUT09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 839 0783 4856
Password: 519225

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

February 7, 2024 – my.FS Portal and AiM Maintenance Beginning Friday at 6 p.m.

Because of server upgrades scheduled for the my.FS Portal and AiM, the websites will be unavailable beginning at 6 p.m. on Friday, February 9. The workplace management software and related applications (Mobile Timekeeping, Online Purchase Request, iStores, etc.) are expected to return at noon on Saturday, February 10, after the improvement work is completed. Several core features of the web-based software, such as reviewing service requests and submitting mobile time, will not be possible during this maintenance period, so please plan accordingly.

This semester, F&S Information Technology Services (ITS) will perform several projects to enhance application functionality, responsiveness, and site security for related software, including a comprehensive transition to the new AiM 13 platform. For questions, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu.

February 6, 2024 – See Mentoring in Action

Have You Ever Wondered What It Is Like to Be a Mentor?
Come find out in person!

Talk with mentored students at Booker T. Washington STEM Academy (BTW) at this unique open house event:

When? Friday, February 2, between 11:30 a.m. and 1 p.m.
Where? BTW, 606 E. Grove Street, Champaign
How? With prior supervisory approval, you can either drive yourself or carpool in an F&S vehicle. Once you’ve received approval, please send an RSVP email to Doni Walker (dewalke@illinois.edu) to let her know you will be attending and which method of transportation you prefer to use.
What? This is an excellent opportunity to interact with and ask questions of current mentees and CU One-to-One Mentoring coordinators.

Mentoring Is an Approved Event
Trying something new can be intimidating, even for adults. Here is the perfect low-key way to see what mentoring is like for yourself without risk because, like mentoring and any related training, this open house is an approved F&S event; time can be charged for attending the open house, whether you end up signing up to mentor or not.

Questions may also be addressed to Doni (email above).

February 1, 2024 – Mentoring Open House on Friday: Last Call

If you’ve ever wondered whether mentoring is for you, the CU One-to-One Mentoring Open House is a low-key way to check it out. Mentored students at Booker T. Washington STEM Academy (BTW; 606 E. Grove Street, Champaign) and mentor coordinators will be on hand to answer questions tomorrow, February 2, between 11:30 a.m. and 1 p.m.

Please RSVP to Doni Walker (dewalke@illinois.edu) by the end of today, especially if you need to utilize an F&S carpool for the event. This open house is an approved F&S event; time can be charged for attending the open house with prior supervisory approval, whether you end up signing up to mentor or not. Questions may also be addressed to Doni (email above).

January 30, 2024 – F&S PPSB Data Center Networking Upgrade Postponed

Because of the campus network disruptions that began yesterday afternoon, the planned upgrades for PPSB data center systems and services that were scheduled to begin overnight at 1:30 a.m. on Wednesday, January 31, will now be postponed until later this semester.

This decision to reschedule this work will ensure that consistent network operations and expected software redundancy are available when future improvements are made that will benefit the use of AiM, the my.FS Portal, the Energy Billing System, GIS, ARCHIBUS, file servers, shared drives, and more.

Questions about this planned upgrade may be addressed to Mike Roberts, infrastructure manager, miakel@illinois.edu, 217-300-0324.

January 29, 2024 – Mentoring Open House on Friday: See Mentoring in Action!

Have You Ever Wondered How Kids Benefit from Mentoring?
Ask a mentee in person!

Talk with mentored students at Booker T. Washington STEM Academy (BTW) at this unique open house event:

When? Friday, February 2, between 11:30 a.m. and 1 p.m.
Where? BTW, 606 E. Grove Street, Champaign
How? With prior supervisory approval, you can either drive yourself or carpool in an F&S vehicle. Once you’ve received approval, please send an RSVP email to Doni Walker (dewalke@illinois.edu) to let her know you will be attending and which method of transportation you prefer to use.
What? This is an excellent opportunity to interact with and ask questions of current mentees and CU One-to-One Mentoring coordinators.

Mentoring Is an Approved Event
This open house is an approved F&S event; time can be charged for attending the open house, whether you end up signing up to mentor or not. Questions may also be addressed to Doni (email above).

January 26, 2024 – Excellent Teamwork During Severe Winter Storms

Dear Team,

This round of winter storms produced some of the most challenging conditions for cold weather response and snow and ice removal that we have seen recently, with historically low temperatures, snowfall, freezing rain, and high winds contributing to icy roads, parking lots, sidewalks, and similar surfaces for multiple days. Those circumstances also led to significant numbers of frozen pipes, electrical and generator outages, broken sprinklers, HVAC interruptions, added vehicle maintenance requests, and more issues across campus.

I thank everyone involved in our successful response efforts to address these critical areas and items. A prime example of this teamwork occurred at the Literatures, Cultures & Linguistics Building. Multiple power failures necessitated emergency action and a temporary electrical setup until a damaged transformer can be repaired. The quick restoration of power and other facility systems at that location is a credit to the many staff involved!

As you know, the university can never fully close because of its research and teaching activities, and your knowledge and dedication help keep it running. Over the last several weeks, your work has accomplished the following:

Contributed to addressing specific departmental requests for service and project work
Helped students return safely to residence halls
Ensured medical services at McKinley Health Center and the College of Veterinary Medicine would continue uninterrupted
Expedited supplies and maintained the availability of resources for these extreme weather events
Protected critical research and infrastructure
Aided in maintaining accessibility across campus for persons with disabilities
Provided reliable heating and power to the campus
Conserved energy during periods of increased electrical usage on the regional grid

I want to acknowledge the numerous shops and departments that have responded to urgent, high-priority, and regular service requests and provided continual operational assistance when needed. In addition, I want to recognize the building service workers, grounds workers, transportation drivers, garage mechanics, and support staff for their continued participation in direct snow and ice preparedness and removal work—especially following the extensive freezing rain and wintry mix cycle this week.

The campus community greatly appreciates everything that you do! Thanks for always being there to take care of others, especially when severe weather ushers in a demanding start to the semester

MORGAN B. WHITE
Interim Associate Vice Chancellor and Executive Director of Facilities and Services Designate

January 24, 2o24 – F&S Winter Blood Drive Tomorrow

Thanks to the 18 donors who have committed to being a part of the F&S Winter Blood Drive at PPSB. Presently, nine Bloodmobile appointment slots remain available on Thursday, January 25, from 10 a.m. to 2:30 p.m. All donors will receive a gift card voucher or bonus donor Loyalty Store points, which can be used to acquire ImpactLife gear and items.

As always, walk-ins will be welcome on the day of the event, but appointments will have priority. And remember, donating blood is an F&S approved event, but you must receive prior supervisory approval to participate. Employees may charge up to one hour to work order {XX-9999} phase 42 Blood Donations.

Reserve a time at https://go.fs.illinois.edu/BloodDrive or by contacting Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

OPEN DONATION TIMES

Whole Blood

11:10 a.m. – 11:30 a.m. (3 slots)
12:10 p.m. – 12:30 p.m. (3 slots)
1:10 p.m.
2:10 p.m.

Double Red Cell
Noon

January 18, 2024 – F&S Winter Blood Drive Next Week

ImpactLife estimates that the organization has lost approximately 500 blood donations this winter because of drives canceled for inclement weather or missed appointments. You can help them in PPSB’s north parking lot next week by giving blood to boost supplies for local hospitals.

Presently, 15 appointment slots remain for the F&S Winter Blood Drive on Thursday, January 25, from 10 a.m. to 2:30 p.m. All donors will receive a gift card voucher or bonus donor Loyalty Store points, which can be used to acquire ImpactLife gear and items.

Reserve a time at https://go.fs.illinois.edu/BloodDrive or by contacting Steve Breitwieser sbreit@illinois.edu, 217-300-2155. Remember, walk-ins are always welcome on the event day, but individuals with appointments will have priority.

REMAINING DONATION TIMES

Whole Blood
10:40 a.m.
11:10 a.m. – 12:30 p.m. (8 slots)
1:10 p.m.
1:40 p.m. – 2:10 p.m. (3 slots)

Double Red Cell
11:00 a.m.
Noon

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

January 16, 2024 – REMINDER: D&I Shared Experience Tomorrow!

Celebrate Martin Luther King Jr. in his own words tomorrow. The Diversity and Inclusion Committee invites you to a shared experience where we’ll watch Dr. Martin Luther King Jr.’s speech, “What Is Your Life’s Blueprint?” Originally given to middle schoolers at Barratt Junior High School in Philadelphia in 1967, King’s words offer advice and encouragement that resonates with adults as well as young people.

To join this shared experience on Wednesday, Jan. 17, at noon, click https://illinois.zoom.us/j/87115806872?pwd=UklCRG1WTVJwTW5aVlo0OEpUWkxNZz09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 871 1580 6872
Password: 896304

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

January 16, 2024 – PPSB Fire Alarm System Last Friday

Because of service work occurring last Friday, the PPSB fire alarm system inadvertently and briefly sounded in the morning. During that period, some employees may have wondered if they should evacuate the facility upon hearing the alarm beeps.

Please be aware that the PPSB fire alarm system has the capability to alert occupants to several specific building emergencies with audible instructions directing occupants to the proper action to take, such as for a fire or severe weather. Each type of emergency alert is programmed with a unique signal alarm sound before the instructions (e.g., beeps, horns, etc.). The purpose of the different signal alarm sounds is to get staff to pay attention to the emergency instructions so they can take action to protect their well-being. The next time you hear the alarm system, wait and listen for the instructions, then take the appropriate steps.

You are required to listen to the sounds as a part of this month’s Building Emergency Action Plan (BEAP) training in the Grainger Learning Management System (GLMS). Use your email address and password to log into the latest training at https://fands.icertainty.com. Seconds count in an emergency. Following the emergency alarm instructions will allow you to respond correctly and quickly if a particular situation arises.

If you have questions or are interested in additional information, including disability-related accommodations to facilitate training, please contact oshs@illinois.edu. As a reminder, comprehensive BEAPs for F&S locations are available on ERIN at https://erin.fs.illinois.edu/quick-links/emergency-information.

January 11, 2024 – A Fond Farewell

Before my last day on the Urbana campus, I want to express my sincere thanks to all of you. Thank you for welcoming me to this tremendous team in March 2020 and for always being there with help and support. Your thoughtfulness, expertise, creativity, and collaborative spirit are unmatched. I am beyond proud to have had this opportunity to work with you and to be a part of so many wonderful achievements that will contribute to the legacy of this extraordinary campus.

It has been an unforgettable almost four years as first the director of Capital Programs and then as associate vice chancellor and executive director of F&S. In those roles, I was fortunate to have had first-hand experience of how your contributions to transformative projects, services, and initiatives make a difference. What we have accomplished over that period is remarkable and commendable.

Simply put, you were critical to the university’s successful COVID-19 response strategies and one of the primary reasons why in-person instruction and on-site activities were possible. Your dedication and professionalism highlighted how essential this organization is to the campus as a primary caretaker in countless operational areas. Together, we completed several significant capital and infrastructure renewal projects, boosted preventive and corrective maintenance programs, and advanced the university’s sustainability goals. Similarly, recent efforts have strengthened customer engagements and improved unit business processes through enhancements to project delivery aspects, stakeholder service notifications, communications deliverables, and technological upgrades.

I am also incredibly proud of the progress that we have made in prioritizing hiring activities and returning to a full staffing complement in all divisions. Onboarding new staff to join an already talented and highly skilled group leaves F&S well positioned to reach future objectives while fulfilling its responsibility to promote a diverse and inclusive workplace where individuals can be at their absolute best.

I will remain fond of my time in Champaign-Urbana for many reasons. Most notably, I am extremely thankful to have had the opportunity to make so many lasting friendships and memories along the way.

Keep up the fantastic work! I wish you continued success and cannot wait to see what you do next.

Sincerely,
Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

January 5, 2024 – Facilities & Services Leadership Announcement

I am writing to share that Ehab Kamarah has decided to move back to Canada and has accepted a position as the Associate Vice President and Chief Facilities Officer at McMaster University in Hamilton, Ontario. His last day as Associate Vice Chancellor and Executive Director of Facilities & Services will be Jan. 15. I have named Morgan White, Associate Director for Sustainability, to serve as the interim designate until approved by the Board of Trustees.

I want to thank Ehab for his service, experience and leadership, especially with the increase in new building openings and enhancements coming out of the COVID-19 pandemic. We are grateful for his contributions to our university.

Morgan is a member of the Facilities & Services leadership team and recently served as the Interim Director of Capital Programs. Within F&S, she has led change management efforts, campuswide sustainability planning and large-scale transportation initiatives. She has been part of the university since 1994, holding roles in the Printing Department and serving as an adjunct instructor in the Department of Urban and Regional Planning.

We plan to launch a national search within the upcoming weeks for this leadership position. I thank you in advance for your patience and input throughout the process.

Best regards,

Mike DeLorenzo
Vice Chancellor for Administration and Operations

January 4, 2024 – Adjustments to Mobile Time Entry – Overtime Reporting

F&S Information Technology Services (ITS) is implementing modifications to Mobile Timekeeping that will impact overtime reporting.

Beginning Monday, January 8 at 5 p.m., employees must select a justification from a designated drop-down list when entering overtime hours. If no prepopulated option explains the justification for overtime, choose “Other.” A text field will appear. Type in the reason overtime was needed. This step is required before time can be submitted.

As a part of this process, shop and departmental approval roles in the my.FS Portal have been reviewed and updated.

If you have any time reporting questions, please direct them to your immediate supervisor. For technical support, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

2023

December 23, 2023 – Winter Holiday 2023 Contact List

F&S Service Office 217-333-0340

The F&S Service Office will be staffed from 8 a.m. to 4:30 p.m. on designated gift days.

For urgent issues and items needing immediate attention, call the Service Office at 217-333-0340. Calls received on designated campus holidays and after business hours will be transferred to the Division of Public Safety dispatch.

—

Building Services

For the BSWs over the holidays please contact one of the 2 Supervisors below:

Jayson Oskard, work cell 217-372-5181

Yhara Boxley, work cell 217-372-8869

—

Engineering & Construction Services

Contact Service Office 217-333-0340

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Safety & Compliance

Occupational Safety and Health concerns requiring urgent attention call the OSH emergency phone, 217-255-2106.

Environmental Compliance concerns requiring urgent attention call the EC emergency phone, 217-333-3655.

All other, call Jeremy Neighbors at 217-265-6084.

—

Stores and Receiving

Will be open normal hours with reduced staff during the Gift Days

Contact Tom Tuttle (tttuttle@illinois.edu or 217-300-1206) or Jimmie Chatman (ichatman@illinois.edu or 217-300-6167)

—

Garage and Car Pool

December 22, 28 and 29 will be open 7 a.m.-3:30 p.m.

Closed December 23, 24, 25, 26, 27, 30, 31 and January 1.

Contacts:

John Martin – jmmartn@illinois.edu 217-333-3912

Shawn Patterson – spttrsn@illinois.edu 217-244-4927

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HR, Payroll, and Training/Development

All things HR: Eric Smith (eas@illinois.edu, 217-244-1394, 815-762-0341 cell)

Talent Acquisition, Labor/Employee Relations: Drew Schlosser (dschloss@illinois.edu, 217-300-4189, 217-417-4393 cell)

Payroll: LaRisha Exum (lexum@illinois.edu, 217-265-6886, 217-766-5111 cell)

Organization Development & Training: Doni Walker (dewalke@illinois.edu, 217-333-0101, 309-750-4008 cell)

—

BSWs Deep Nights

12/23/23	12/24/23	12/25/23	12/26/23	12/27/23	12/28/23	12/29/23	12/30/23	12/31/23	01/01/24	01/02/23
Saturday	Sunday	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday	Sunday	Monday	Tuesday
GIFT/OFF	HOLIDAY/OFF	HOLIDAY/OFF	HOLIDAY/OFF	WORK/HOLIDAY	WORK/GIFT/HOLIDAY	GIFT/WORK	GIFT/OFF/WORK	GIFT/WORK	GIFT/WORK	GIFT/WORK
No one scheduled to work	BSS-BSF on call	BSS-BSF on call	BSS-BSF on call	Sun – Thurs (work)	Sun – Thurs (work)	Thur – Mon (work)	Thur – Mon (work)	No one scheduled to work	BSS-BSF on call	Campus works – our holiday will need unlocking
13	Unlocking?	Unlocking?	Unlocking?	7	22	15	11	22	Unlocking?	10
Sibley Wong 217-840-3208	Sibley Wong 217-840-3208	Sibley Wong 217-840-3208	Sibley Wong 217-840-3208	Reggie Carr 224-304-6572	Roger Treakle 217-714-9534	Roger Treakle 217-714-9534	Mike Jamison 217-870-1519	Aaron Brunkhorst 618-967-2316	Aaron Brunkhorst 618-967-2316	Mike Jamison 217-870-1519
Mike Jamison 217-870-1519	Aaron Brunkhorst 618-967-2316	Ron Urban 217-418-6004	Roger Treakle 217-714-9534	Sibley Wong 217-840-3208	Sibley Wong 217-840-3208	Aaron Brunkhorst 618-967-2316	Reggie Carr 224-304-6572	Roger Treakle 217-714-9534	Sibley Wong 217-840-3208	Sibley Wong 217-840-3208

—

Energy Performance Contracting

Inquiries related to existing EPC projects, requiring urgent attention: Contact Amber Perfetti (aperfet2@illinois.edu, 217-255-2772).

EPC program inquiries; or general EPC information: Contact Sylvia McIvor (smcivor@illinois.edu, 312-961-9230).

—

RCx

RCx questions please email contact Karl Helmink at khelmink@illinois.edu (217-244-6426)

—

EMC/ReCx

On the paid holidays it would be the normal process of going through public safety. On the reduce service days the following folks will be on site for service call coverage:

	Name	Phone	22-Dec	28-Dec	29-Dec
Shop 41	Paul Barton	217-714-9865	Y	Y	Y
Shop 41	Glen Warfield	217-649-5170	Y	Y	Y
Shop 55	Bill Buesing	217-714-9859	Y	Y	Y
Shop 55	Chris Cook	217-714-2536	Y	Y	Y
Shop 55	RJ Hettinger	217-840-1233	Y	Y	Y

—

Distribution

Please see attached Word document

—

Production

Contact Abbott Power Plant lead Operating Engineer 217-333-1923

—

Resource & Budget Planning

Tony Spurlock: Cell 217.766.1706 spurlock@uillinois.edu

—

Director

Rob Roman Cell 217-822-0001 roman@illinois.edu

—

Customer Relations & Communications

Media inquiries and communication items requiring urgent attention: Contact Steve Breitwieser (sbreit@illinois.edu, 217-300-2155 or 217-369-6752 cell).

Customer inquiries; or to initiate new project requests/general information: Contact Malikah Gordon (magordon@illinois.edu, 217-333-9218 or 217-649-2231 cell).

December 19, 2023 – End-of-Year Time Reporting

All work time between Sunday, December 10, and Saturday, December 23, must be submitted and approved in Mobile Timekeeping by Thursday, December 21 at 4 p.m. Blue timecards for PC (unpaid) time must also be submitted by this date.

Time for employees working regular hours during the gift days, weekends, and/or overtime should be submitted and approved daily in Mobile Timekeeping. Gift days should be charged to XX-9999, phase 047. For questions, contact Larisha Exum lexum@illinois.edu, 217-265-6886.

December 18, 2023 – PPSB – Electrical Outage This Tuesday

A planned electrical outage is scheduled for PPSB and related storage facilities (buildings A, B, and C) beginning at 5 p.m. on Tuesday, December 19. The work will upgrade switchgear for the LC-3 site. Power is expected to be restored on Wednesday, December 20, at approximately 1 a.m., after the installation work is completed. This timing is intended to help expedite the improvements while significantly minimizing potential inconveniences to staff.

For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

December 18, 2023 – President’s House – Only Emergency/Dispatch Work Will Be Authorized Dec. 20 to Jan. 3

Please be advised that no regular service or project work should be scheduled from Wednesday, December 20, through Wednesday, January 3, 2024, at the President’s House (711 W. Florida Avenue, Urbana).

Only emergency/dispatch work, as outlined by the Building Maintenance department service levels, will be authorized during this period. For questions, contact Tim Mininger, maintenance program & project coordinator, mininger@illinois.edu, 217-244-9459.

December 14, 2023 – Wishing You a Happy Holidays!

Dear F&S Team,

Each year at the university tells a unique story and leaves a distinct legacy of impact, discovery, and achievement from the people in that moment. You are vital to this evolving tradition through your unwavering dedication to serving others. You bring our vision of being a responsive, reliable, and highly valued service provider to our far-reaching operational activities and provide superior customer service to the campus community. For that, I am grateful and genuinely honored to be a part of it.

What we accomplish together is astounding. Whether supporting research initiatives, facilitating teaching environments, or contributing to the overall learning experience, your work embodies the spirit of academic collaboration and innovation that makes progress at the U of I possible. Your continued belief in our shared goals and commitment to reaching those objectives is valued and appreciated.

It is always meaningful when we can celebrate our accomplishments together at the Holiday Gatherings. The collection of talent in our shops and departments reminds us that our workplace thrives because of your unique perspectives, expertise in various disciplines, and numerous contributions to projects and service work. Your tireless efforts and teamwork are what make our successes at F&S possible!

In recognition of your numerous outstanding efforts throughout the year, anyone working an entire shift on Thursday, December 21, may leave one hour early, regardless of shift. If you are eligible to use the gift hour, please charge it to the benefits work order {XX-9999}, phase 065. Remember, this gift applies only to people who are working and cannot be used to reduce vacation time already scheduled for that day. Also, please join me in thanking our colleagues who will be working to support critical operations over the holiday break, whether scheduled or on call responding to dispatch work. That is another terrific example of the devotion and responsiveness exhibited regularly across the organization.

Thank you for being an integral part of our journey and making F&S a place where excellence is not just an ambition but also a daily focus. I hope this holiday season allows you to relax, rejuvenate, and spend quality time with your family and friends.

Enjoy your winter break and I wish you a wonderful new year!

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

December 13, 2023 – Happy Holidays from the Diversity and Inclusion Committee

With warm wishes for a healthy and happy new year from the 2023–2024 Diversity and Inclusion Committee.

Please join us at one of our informative Noontime Knowledge events in 2024 (usually the third Wednesday of the month on Zoom). If you’d like to see videos from past events, visit https://fs.illinois.edu/diversity-and-inclusion. If you have questions or suggestions for the committee, contact Chairperson Ben Kuhlman at kuhlmanb@illinois.edu.

December 12, 2023 – Toys for Tots Ends December 14

Santa’s elves will pack up the Toys for Tots donation boxes on Thursday afternoon, December 14, but there is still time to donate. Help bring holiday cheer to a local child by placing a new, unwrapped toy or game in one of the F&S donation boxes located around PPSB:

West Hallway, near the Tool Room
Southeast Lobby
East Lobby
Transportation Bay

Help with Choosing a Toy

If you’re worried about what sort of toy to donate, the Toys for Tots program offers the following guidance: Toys are needed for children from birth to 12, although some slightly older kids (up to age 16) are also included with families with younger children. Most people donate toys for kids in the two to 10 age range, so donations for older kids and babies are particularly welcome. If you are looking for older kids, Toys for Tots suggests sporting equipment/bags/balls, books, backpacks, board games, personal care items (e.g., blow dryers and curling irons), and the like. The Toys for Tots program also notes they cannot distribute gifts with food or realistic-looking weapons. They ask that people avoid giving those items.

All toys donated at F&S will be distributed to children in Champaign County. Thank you for making a child’s holiday merry and bright.

Questions may be addressed to fscustomerrelations@illinois.edu.

December 6, 2023 – Today Is the Final Day to RSVP for Holiday Gatherings

Don’t Miss the Fun!

If you have yet to RSVP for the Holiday Gatherings, today (Wednesday, December 6) is the final day to do so. Make sure to RSVP with your shop/department or individually (but not both, please) by the end of the day. Registration is available only online by using the form at https://go.fs.illinois.edu/HolidayGatherings to register for the Gathering that corresponds with your work shift:

Dec. 12 at 7 p.m. in the Alice Campbell Alumni Center Ballroom (afternoon shift)
Dec. 13 at 2 a.m. in the Alice Campbell Alumni Center Ballroom (deep nights)
Dec. 13 at noon in the Memorial Stadium Colonnades Club (Third Level; day)

For questions, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

Toys for Tot Drive Ends Next Week

In addition to making sure you’re partaking in holiday cheer at work, you can make a local child’s holiday merry and bright. Unwrapped toys and games for children ages 0 to 12 are needed. Collection boxes are conveniently located in PPSB until December 14:

East Lobby
Southeast Lobby
Transportation Bay
Tool Room

November 30, 2023 – Grainger Learning Management System – Software Restored

The Grainger Learning Management System (GLMS) software has been restored, and training modules for Toolbox Talks (TBT) are once again available at https://fands.icertainty.com.

Because today was the TBT deadline for this month’s material, Safety & Compliance is providing a general timeline extension for any outstanding sessions. Staff are asked to take their remaining training at their earliest convenience.

Thanks for your patience and assistance with GLMS availability. For questions, please contact oshs@illinois.edu.

November 28, 2023 – PPSB Computer Network Maintenance

F&S Information Technology Services (ITS) will perform computer network maintenance in the PPSB data center on Wednesday, November 29, at 5:30 a.m. ITS anticipates a brief network outage (approximately 3–5 minutes) because of the work. The entire update process is expected to last one hour. ITS staff will continuously monitor the network and send additional information if necessary.

For questions, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

November 28, 2023 – Grainger Learning Management System Offline

The Grainger Learning Management System (GLMS) is presently offline and receiving urgent software support. As a result, training modules for Toolbox Talks (TBT) are unavailable.

Because of Thursday’s TBT deadline for this month’s material, Safety & Compliance will provide a general timeline extension and requests that F&S staff take the training at their earliest convenience once GLMS access is restored—if this or any other sessions still need to be completed. A follow-up notification will be sent once the platform returns.

Thanks for your patience as the vendor works to reestablish the software as quickly as possible. For questions, please contact oshs@illinois.edu.

November 28, 2023 – PPSB Computer Network Maintenance

For questions, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

November 28, 2023 – Grainger Learning Management System Offline

The Grainger Learning Management System (GLMS) is presently offline and receiving urgent software support. As a result, training modules for Toolbox Talks (TBT) are unavailable.

Thanks for your patience as the vendor works to reestablish the software as quickly as possible. For questions, please contact oshs@illinois.edu.

November 28, 2023 – F&S Holiday Gatherings

Dear F&S Team,

I invite you to the F&S Holiday Gatherings on Tuesday, December 12, and Wednesday, December 13, for some great food and festivities. There will be three sessions: one at the Memorial Stadium Colonnades Club (Third Level), a new venue for us, and two at the Alice Campbell Alumni Center. The feedback to last year’s events was extremely positive regarding the use of on-campus locations and the ability for everyone to enjoy the celebrations.

Please join me again for the event that best corresponds to your shift:

Dec. 12 at 7 p.m. in the Alumni Center Ballroom (afternoon)
Dec. 13 at 2 a.m. in the Alumni Center Ballroom (deep nights)
Dec. 13 at noon in the Colonnades Club (day)

To help the F&S Events Committee with an accurate headcount, all employees who plan to attend should RSVP by Wednesday, December 6. This can be done by working through your shop/department to submit a group entry or sending one individually. The form is at https://go.fs.illinois.edu/HolidayGatherings. This year, all RSVPs must occur online.

It is strongly recommended that each shop/department designate one person to collect registration information if responding as a group. Employees are asked to check with supervisors first before making an individual submission to help avoid duplicate entries. Please note that because of seating capacity limitations, we are unable to host retirees and encourage those invitations to be extended exclusively for shop/departmental parties. Also, any requests for registrations after the deadline may not be supported, and walk-ins at the events will not be permitted.

I look forward to seeing you in person at the gatherings and again having the chance to express my gratitude for all you do for the university and F&S.

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

November 22, 2023 – Sultan Named Director of Capital Programs

Dear F&S Team,

I am excited to share with you that Mohamed Sultan has been named the director of Capital Programs with Facilities & Services beginning Monday, December 4, 2023.

Currently, Mr. Sultan manages the $1.3B healthcare capital program for the University of California, Irvine. Prior to the University of California, Irvine, he led the capital renewal program for the central division of the Los Angeles Unified School District. In this role, he oversaw master planning, capital renewal planning, and project strategies and delivery, where he implemented industry best practices and streamlined workflow processes for continuous improvement.

As director of Capital Programs at Facilities & Services, Mr. Sultan will be responsible for capital planning and space management, deferred maintenance and classroom improvement programs, transportation demand management, contract administration, and project management for the University of Illinois, Urbana-Champaign departments.

Mr. Sultan holds a master’s degree in business administration (MBA), a master’s degree in construction management, and a bachelor’s degree in civil engineering. He is a registered professional engineer in California. He has earned several professional certifications, including Project Management Professional, Certified Construction Manager, Certified Cost Professional, and LEED® Accredited Professional.

I would also like to take this time to express my sincere thanks to Morgan White, for her invaluable service as the interim director of Capital Programs. Morgan’s dedication and leadership during this transitional period have been instrumental in maintaining continuity and fostering a positive environment. The role of interim director is often challenging, requiring a unique blend of expertise, adaptability, and effective communication. Morgan met these challenges with grace and skill, steering our Capital Programs division toward a promising path.

Please join me in thanking Morgan for her unwavering commitment to our team’s success and in extending a warm welcome to Mohamed Sultan as he becomes a part of our organization and takes on his new role.

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

November 22, 2023 – Happy Thanksgiving!

Dear F&S Team,

With the arrival of Thanksgiving, I want to extend my sincerest thanks and appreciation to everyone for a job magnificently done throughout the year! Your positive energy, skill, dedication, and attention to detail have been instrumental to our many successes.

Working alongside such a knowledgeable and talented staff is a privilege and a pleasure. Your service is vital to campus operations and continuously supports a community where collaboration thrives and academic and research excellence is at the forefront.

Whether it is supporting research initiatives, facilitating teaching environments, or contributing to the overall campus experience, your customer responsiveness and operational activities embody the progress and spirit of the university. Seeing the results of your tremendous project and service work firsthand is always impressive and inspiring. Your expertise and partnership on the projects, maintenance requests, and general inquiries of campus units make their work possible and help the university achieve new heights, delivering world-class education and groundbreaking discoveries that better the world.

To express my thanks for your outstanding contributions before Thanksgiving, anyone working an entire shift on Wednesday, November 22, may leave one hour early, regardless of shift (charge to work order {XX-9999}, phase 065). Please remember that this gift hour cannot be used to reduce vacation time already scheduled on the day before the holiday.

Here’s wishing that your time off provides a well-deserved rest, some terrific food, and pure joy for you and your loved ones. Safe travels and have a wonderful Thanksgiving!

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

November 17, 2023 – Weekend HVAC Cleaning at PPSB on Nov. 18

The sheetmetal workers will perform air handler cleaning and microbial fogging ductwork on Saturday, November 18, from 6 a.m. to 2:30 p.m.

Before the work begins, employees in and adjacent to the following areas serviced by the air handler are asked to cover, put away, or remove any items that may be sensitive to a slight chlorine-based cleaner. This includes taking precautions with equipment and materials in collaboration areas or shared spaces.

ROOMS IN VENTILATION SERVICE AREAS

115
117
143
145
146
147
148
153E

For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

November 16, 2023 – President’s House: Only Emergency/Dispatch Work Will Be Authorized November 18 to 26

Please be advised that no regular service or project work should be scheduled at the President’s House (711 W. Florida Avenue, Urbana) from Saturday, November 18, through Sunday, November 26.

November 15, 2023 – Today Is the Last Day of the 2023 F&S CCFD Campaign

Today winds up another successful Campus Charitable Fund Drive (CCFD) campaign. Thank you to everyone who supported CCFD this year, whether you voted in Shop Wars to assist the CU Schools Foundation, enjoyed a sandwich to aid Crisis Nursery, or made a one-time or ongoing donation to the charity of your choice. Whatever charities you chose to help this year, please know that they are extremely grateful to have earned your trust and your donation. Any gift—large or small—helps.

There are still a few hours left to make a new donation or modify an existing gift for this campaign. Simply go to http://ccfd.illinois.edu/give/ to get started. If you’d still like to make a one-time donation, you can do that at https://go.fs.illinois.edu/CCFD-one-time-gift-form. Thank you again for participating in CCFD.

November 13, 2023 – D&I Noontime Knowledge Tomorrow at Noon

David Beck, a University of Illinois history professor whose current focus is “the U.S. government’s American Indian policy in the 1950s and 1960s,” is the guest speaker at the Diversity and Inclusion Committee’s Noontime Knowledge scheduled in honor of Native American Heritage Month.

To join this interesting Zoom meeting on Wednesday, Nov. 15, at noon, click https://illinois.zoom.us/j/89088485015?pwd=RDZIMEo3eWFEU01iWXQyVlBJMGZLdz09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 890 8848 5015
Password: 254737

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

November 10, 2023 – Upcoming Sidewalk and Street Closures Around PPSB

Sidewalk and street closures for storm sewer maintenance will necessitate route adjustments around PPSB beginning Monday, November 13. The work will occur in two phases, with each portion expected to last a week.

KIRBY AVENUE LANE CLOSURE (November 13 to November 17)
The right westbound lane of Kirby Avenue will be closed starting next Monday. Vehicles traveling across S. Oak Street in that direction will need to merge before reaching the Neil Street viaduct.

OAK STREET SIDEWALK AND LANE CLOSURES (November 20 to November 24)
The sidewalk west of S. Oak Street near Kirby Avenue will be closed on Monday, November 20, requiring staff and guests to use a temporary crosswalk setup for facility access when arriving from the south. The work will reroute staff and visitors to use the sidewalk section on the east side of S. Oak Street exclusively during this period. The straight-ahead/right-turn lane will also be closed, reducing the street to one southbound lane at Kirby Avenue. Expect longer wait times and the potential for occasional vehicle backups at the traffic signal.

Thank you in advance for your patience and cooperation during this project. Staff and visitors to PPSB are encouraged to travel carefully through this and all construction areas on campus. A listing of current closures is at https://go.fs.illinois.edu/Closures.

For questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

November 10, 2023 – F&S Proud to Honor Its Veterans

This Veterans Day, F&S proudly honors the contributions of our colleagues who have served or are serving in one of the branches of the military at home or abroad. Their names (representing more than 10 percent of F&S employees) are listed in the most recent Dispatch (https://erin.fs.illinois.edu/quick-links/news/dispatch) and in the glass case in the West Hallway at PPSB (https://go.fs.illinois.edu/VeteransDay). Thank you all for your service, your sacrifice, and for all that you do to contribute to our country, our community, and our organization.

November 9, 2023 – Final Day to RSVP for the Abbott Power Plant Charity Lunch

Today Is the Last Day to Order
If you still need to order a delicious pork sandwich for tomorrow’s charity lunch, today is the day to do it!

When? Friday, Nov. 10, 11:30 a.m. to 12:45 p.m.
What? For your donation, you’ll receive a pork chop sandwich, potato salad, baked
beans, and a cookie.
Who benefits? All proceeds go to the Crisis Nursery, which provides 24-hour emergency care for children.
How do I participate? RSVP to Robin Royer (rroyer@illinois.edu) by today, Nov. 9. All donations are greatly appreciated (suggested donation: $20).
Enjoy! If you need delivery, send your name, email, and address (room/office number) to Robin. Otherwise, you can pick up your order to go or dine in at the Abbott North Trailer, 1117 South Oak Street.

Thank you for participating in this charitable fundraiser benefitting the children at the Crisis Nursery. To learn more about Crisis Nursery’s work, visit https://crisisnursery.net/.

November 2, 2023 – Marty Colclasure

With great sadness, we inform you of the passing of electrician Marty Colclasure on Saturday, October 28.

Marty joined F&S in February 1998 and supervised a construction crew in Shop 03 over the last 15 years. He will be remembered as someone who had a kind and welcoming personality and was extremely fun to work with and be around. His camaraderie, professionalism, and generosity will be greatly missed by colleagues across the organization and in the Crafts & Trades.

Marty attended Mahomet-Seymour High School and was a Parkland College graduate. He courageously battled neuroendocrine pancreatic cancer for eight years and remained strong and steadfast after his diagnosis, surrounded and supported by numerous family and friends throughout the area.

Visitation will be from 11:30 a.m. to 1:30 p.m., Saturday, November 11, at Mahomet Christian Church (908 N. Lake of the Woods Road), followed by a celebration of life. Arrangements are being managed by Sunset Funeral Home in Mahomet.

Our deepest sympathies are with Marty’s family and friends during this difficult time. Condolences and memorials may be offered at https://obituaries.sunsetfuneralhome.com/obituary/Martin-Colclasure.

October 16, 2023 – Respect in the Workplace Training Sessions

Find dates and times here for Respect in the Workplace: Appreciating Diversity: https://calendars.illinois.edu/list/6629.

Virtual or in-person sessions are available.

This session is part of our ongoing Respect in the Workplace series. The purpose of this series is to bring awareness to some of ways we can show appreciation for diversity through our daily interpersonal interactions. We will discuss several ways this can be accomplished and some things we should avoid.

In this session, we will:

Examine the emotional impacts of microaggressions.
Recognize the importance of using inclusive language.
Discuss the steps for respectful conflict resolution.

Facilitated by:
Joseph Meeker, F&S Training & Development Specialist
Doni Walker, F&S Associate Director, Inclusion and Organizational Development

Virtual Sessions [Tuesdays via Zoom], 2-3:30 p.m.
October 24
October 31
November 28
December 5
December 12
December 19

In-Person Sessions [Thursdays at Stores & Receiving, Room 1A], 9-10:30 a.m.
October 26
December 7
December 14
December 21

For questions, contact Doni Walker dewalke@illinois.edu, 217-333-0101 or Joe Meeker, jlmeeke2@illinois.edu, 217-300-6568.

October 10, 2023 – Key Audit Continues Oct. 10-12

The new annual Key Audit continues this week, Oct. 10-12.

The audit will take place Tuesday through Thursday each week through the beginning of November, with make-up dates available Nov. 6–10 and 13–17 for those who miss their regularly scheduled time.

The following shops/departments are required to present their keys in the PPSB West Hallway between 8 and 9 a.m. or 2 and 4 p.m., Oct. 10–12:

Painters (05)
Sheet Metal (06)
Laborers (07)
Machinists (08)
Brickmasons (10)
Grounds (12)
Pipefitters (23)
Steam Distribution (24)
High Voltage Electricians (25)
Water Station (26)

Employees may charge time spent on the key audit to work order {XX-9999} phase 025.

Click here to see the full schedule. The audit completed this spring allowed F&S to gather an updated inventory of physical keys currently in use by the organization. Now that the records are current, there will be assigned in-person key check-ins each fall.

For questions, please contact Nikkole Duda, business analyst, nduda@illinois.edu, 217-333-5564.

October 5, 2023 – PPSB West Hallway – Card Access System Conversion

The existing swipe card reader at the south entrance of the PPSB West Hallway will be removed on Monday, October 9. F&S DDC electricians are transitioning the entry setup to a new card access system that only operates with Prox-enabled cards (contactless).

Upon completion of this work, all employees will need to use an i-card that is Prox-enabled to obtain entry at this location when the door is locked (i.e., after normal business hours). To determine if your i-card is compatible, please view the information on the back of your card. Prox-enabled i-cards should show numbers on the top or feature a blue HID® logo indicator.

Anyone needing a new, Prox-enabled i-card may obtain one at the Urbana ID Center in the Illini Union Bookstore (809 S. Wright Street). Also, remember to return your current i-card. The center is open Monday through Friday, from 9 a.m. to 5 p.m. For questions, contact F&S Card Access cardaccessrequest@illinois.edu, 217-300-5432.

October 5, 2023 – Road Closures and Parking Information for Illini vs. Nebraska on Friday

The Fighting Illini football team take the field as plumes of orange smoke billow across the field during an evening game. Illinois won their home opener in dramatic fashion with a 29-yard Caleb Griffin field goal with five seconds to play to take down Toledo, 30-28, at Memorial Stadium at the University of Illinois Urbana-Champaign. Photo taken on Saturday, Sept. 2, 2023. (Photo by Fred Zwicky / University of Illinois Urbana-Champaign)

The Illinois vs. Nebraska football game on Friday, October 6, will cause road closures and parking adjustments before kickoff. Please use caution when traveling on campus: watch for increased pedestrian and vehicular activity because of gameday parking pass and purchase lots, especially around Memorial Stadium, State Farm Center, Research Park, and nearby F&S locations. For complete gameday information, visit FightingIllini.com.

Gameday Road Closures

Kirby Avenue between First Street and Fourth Street at 11 a.m.
Fourth Street between Kirby Avenue and Peabody Drive at 3 p.m.
First Street between Stadium Drive and Kirby Avenue at 3 p.m.
Peabody Drive between First Street and Fourth Street at 3 p.m.
Pennsylvania Avenue between Fourth Street and Sixth Street at 3 p.m. (access to the Lot E-15 parking structure will be maintained)

Parking Adjustments
Lot E-14 (designated football parking Lot 32 and Lot 33) will open for general football parking on Friday at 7 a.m. Lot E-14 permit holders, including F&S staff, are asked to enter and exit the lot from Oak Street and park on the west side of the lot. Division of Intercollegiate Athletics attendants will be present to assist at lot entrances during this period. MTD shuttle transportation and nearby routes will remain in service. NOTE: Recreational vehicles will be allowed to park in the south section of Lot E-14 (Lot 33) beginning today at 6 p.m. Read the entire parking advisory here.

For related transportation questions, contact Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750. Thanks for your patience and cooperation, and… GO ILLINI!

October 2, 2023 – 2023 F&S CCFD Campaign Is Underway

Dear F&S Team,

Fall on campus brings the traditional sights and sounds of football and the Marching Illini, leaves turning wonderful colors and students enjoying time on the tree-lined Quads, Homecoming and dying the Hallene Fountain orange, and prepping campus for the winter ahead. There’s another Illini tradition that’s underway: the annual Campus Charitable Fund Drive (CCFD).

It’s Easy to Donate
For those new to campus, CCFD is the annual period where employees, graduate students, and retirees of the university can show their community spirit by donating to the charity or charities of their choice. Donations may be made through payroll deduction for less than the cost of a seasonal coffee, with a minimum donation of only $24 ($1 per pay period for biweekly or $2 per pay period for monthly paychecks). If you prefer to make a one-time donation, you can do that too. Download the one-time gift form at https://go.fs.illinois.edu/CCFD-one-time-gift-form.

Thank you to employees who make an ongoing donation through payroll deduction. These deductions roll over automatically on January 1. Please check your donations to make sure they are still to the charities you wish to support and in the amount you wish to do so. You can see your donations by going through the CCFD website at http://ccfd.illinois.edu/give/. You’ll need your NetID and password to log in.

This year there are 11 umbrella agencies and almost 700 CCFD-eligible charities to choose from. They run the gambit from supporting children and animals to favoring nature and health. Check them out at https://ccfd.illinois.edu/search-agencies/.

Shop Wars – Registration Deadline Extended Through Friday
An exciting new F&S CCFD event this year is Shop Wars. Departments and shops are invited to participate in this artistic endeavor by crafting an item that embodies the theme “Sweet Home Illini.” The registration deadline was extended through Friday, October 6, to give more time for you to develop a concept, assemble your team, and join the friendly competition to support staff contributions. Read the participation and guidelines; It only takes a minute to sign up at https://go.fs.illinois.edu/ShopWars.

Your donation, large or small, truly makes a difference. Thank you for taking the time to explore the many worthy causes and for giving to those that support your values and interests. Together we can create a better community here in Champaign-Urbana and around the globe.

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

September 29, 2023 – F&S Fall Blood Drive Today – Walk-ins Welcome!

The Bloodmobile will be in the PPSB north parking lot TODAY from 10 a.m. to 1:30 p.m. Walk-ins are welcome, and several open appointment slots remain available from noon to 1 p.m.

All donors will receive a $10 gift card voucher or bonus donor Loyalty Store points, which can be used to acquire ImpactLife merchandise (including a new fall-inspired T-shirt design). More donors are still needed to reach our drive goal.

Remember face coverings are required.
Eat before donating.
Bring your photo ID.

For questions, contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations

September 26, 2023 – F&S Fall Blood Drive – Nine More Donors Needed!

Nine more donors are still needed to fill all 21 appointment slots at the F&S Fall Blood Drive on Friday, September 29, from 10 a.m. to 1:30 p.m.

The Bloodmobile will be located in PPSB’s north parking lot. Walk-ins are always welcome on the event day, but those with appointments will have priority.

Help us reach our drive goal by reserving a time at https://go.fs.illinois.edu/blooddrive or by contacting Steve Breitwieser sbreit@illinois.edu, 217-300-2155. All donors will receive a $10 gift card voucher or bonus donor Loyalty Store points, which can be used to acquire ImpactLife merchandise (including a new fall-inspired T-shirt design).

REMAINING DONATION TIMES

Whole Blood
10:30 a.m.
11:20 a.m.
11:50 a.m. – 12:20 p.m. (4 slots)
12:40 p.m.
1 p.m.
1:20 p.m.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

September 25, 2023 – REMINDER: Key Audit Begins Tomorrow

The new annual Key Audit will start on Tuesday, September 26.

The audit will take place Tuesday through Thursday each week through the beginning of November, with make-up dates available Nov. 6–10 and 13–17 for those who miss their regularly scheduled time.

The following shops/departments are required to present their keys in the PPSB West Hallway between 7 and 9 a.m. or 2 and 3 p.m., Sept. 26-28:

Financial Services (AC)
Building Service Workers (BW)
Information Technology Services (CS)
Procurement Services (PO)

Click here to see the full schedule. The audit completed this spring allowed F&S to gather an updated inventory of physical keys currently in use by the organization. Now that the records are up-to-date, there will be assigned in-person key check-ins each fall.

For questions, please contact Nikkole Duda, business analyst, nduda@illinois.edu, 217-333-5564.

September 21, 2023 – Stan Lamaster – Celebration of Life

A celebration of life for Stan Lamaster will be held on Saturday, September 30, 11 a.m.–1 p.m., at Aubrey Vineyards in Overland Park, Kansas.

More information regarding the celebration, an RSVP form for those who will be attending, and family contact information is available on Stan’s obituary page at https://everloved.com/life-of/stanley-lamaster/funeral/?flow=201. You may also share your memories of Stan and express your condolences there or offer a memorial donation.

Stan joined F&S in May 2015 as a project manager in the Capital Programs division, managing large-scale construction projects across the Urbana campus, such as the Freer Hall renovation, the Orchard Downs Community Building redevelopment, and the Beckman Institute basement laboratory renovations. He will be dearly missed by those who got to know him as a part of these projects and across various F&S and campus initiatives and events.

We extend our deepest sympathies to Stan’s family, friends, and colleagues in this time of remembrance.

September 19, 2023 – D&I Noontime Knowledge Tomorrow!

Noontime Knowledge—Physical Activity and Aging
Jeanine Bensken, president of the Healthy Champaign County board and nontraditional PhD student in Kinesiology and Community Health at the university, is the guest speaker at the Noontime Knowledge tomorrow (Wednesday, Sept. 20, noon), which is hosted by the F&S Diversity and Inclusion Committee. She will give an interactive talk, “Physical Activity for Health: What does it really mean as we age?” The discussion will explore topics in physical activity and health across the lifespan and how physical activity and health can mean different things for people.

To join this interesting Zoom discussion, follow this link: https://illinois.zoom.us/j/88526492430?pwd=ZnJWQVVlSXlvM3pNeG81R0NRTVQzdz09.

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 885 2649 2430
Password: 534742

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

September 19, 2023 – F&S Fall Blood Drive at PPSB on September 29

The Bloodmobile will be back in the the PPSB north parking lot on Friday, September 29, from 10 a.m. to 1:30 p.m. Over the last two years, your generous giving for on-site drives has contributed almost 70 pints of blood and saved more than 200 lives in Champaign-Urbana. A special thanks also goes to F&S staff who schedule appointments at the ImpactLife Donation Center and give regularly every 56 days, supporting local donation efforts beyond the drives.

To reserve a donation time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. All donors will receive a $10 gift card voucher or bonus donor Loyalty Store points, which can be used to acquire ImpactLife merchandise (including a new fall-inspired T-shirt design).

Walk-ins are always welcome on the event day, but those with appointments will have priority. Reservations also help ImpactLife staff ensure that donating is a fast and comfortable experience for all individuals.

DRIVE TIPS

Before your appointment, get good sleep, drink plenty of water, and eat a hearty meal.
Remember to bring your photo ID to the Bloodmobile.
Use EarlyQ (https://www.bloodcenter.org/donate/earlyq/) to answer basic screening questions on your mobile device, if you want to expedite the on-site process (More information about donor eligibility is located at https://www.bloodcenter.org/donate/donor/requirements-faq/.)

RESERVE YOUR DONATION TIME

Whole Blood
10:50 a.m. – 12:20 p.m. (10) slots
12:40 – 1:20 p.m. (5) slots

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

September 15, 2023 – Troy Geisinger – Obituary and Updated Funeral Services Information

Funeral services for Building Service Worker Troy Geisinger will be at noon on Saturday, September 16, at Lux Memorial Chapel (1551 E. Grove Avenue, Rantoul). Visitation will be one hour before the service, beginning at 11 a.m.

Burial will follow at Ludlow Cemetery (County Road 3400 N, Ludlow), a different site than indicated in the initial message. Please note that adjustment if planning to attend.

To read Troy’s full obituary or to leave condolences, visit https://www.legacy.com/us/obituaries/news-gazette/name/troy-geisinger-obituary?id=53089823.

Our thoughts and heartfelt sympathies are with Troy’s family and friends at this time.

September 11, 2023 – Troy Geisinger

It is with great sadness that we inform you of the passing of Building Service Worker Troy Geisinger on Tuesday, September 5. Troy joined F&S in June 2020 and was a valued and extremely well-liked member of the Building Services department. He had recently accepted a position on the floor crew. Troy excelled in that new role, helping apply floor finishes and revitalizing spaces in campus facilities.

His camaraderie and willingness to help others will be greatly missed by those who had the opportunity to work with him on the crew and when he was a part of the deep night shift. Troy was always in a good mood, brought joy to the others, and took great pride in his work at the university.

The visitation will be on Saturday, September 16, from 11 a.m. to noon, at Lux Memorial Chapel (1551 E. Grove Avenue, Rantoul). Funeral services will follow at Maplewood Cemetery (US 45, Rantoul).

We extend our deepest sympathies to Troy’s family and friends at this time, especially his fellow BSWs.

August 30, 2023 – Employee Appreciation Afternoon Picnic Thank You

Dear F&S Team,

Thanks to all the staff who attended the F&S Employee Appreciation Picnic this afternoon and helped make it a fantastic event. Especially at the start of a new academic year, the picnic is a tremendous way to show appreciation to everyone for all your hard work supporting the university’s many world-class educational and research activities.

Your contributions to the success of the university are immeasurable. I’m thrilled that we had the opportunity this afternoon to share a part of this gorgeous day and celebrate our accomplishments with some togetherness, food, and fun.

It is an honor to serve with you as a part of so many terrific tasks, projects, and initiatives that make a difference. Thanks for all that you do regularly to take care of the campus!

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

August 29, 2023 – Employee Appreciation Picnic – August 30

The F&S Employee Appreciation Picnic is tomorrow, Wednesday, August 30. Three picnics will be held to accommodate all shifts: 11:30 a.m., 7 p.m., and 2 a.m. (Aug. 31). Please plan on attending the festivities in the Chancellor’s tent at Lot 31 during the time slot that corresponds with your workday.

The menu for each picnic will include a choice of pulled pork, pulled chicken, beef brisket, or impossible burgers; sides of baked beans, potato salad, coleslaw, Greek pasta salad, and chips; Coke products, and frozen novelties.
You can show off your skills (or luck) by playing jumbo yard games.
Representatives from two F&S partnership organizations, the CU One-to-One Mentor program and iRead • iCount, will be at the 11:30 a.m. and 7 p.m. events to answer questions about volunteering with these programs.

The appreciation picnic is also an F&S-approved event. Day and evening shift workers who attend their respective events will be allotted up to 1½ hours to participate. Use work order {XX-9999}, phase 065, for the time that exceeds your regular lunch hour.

For questions, please contact Associate Director of Inclusion and Organizational Development Doni Walker dewalke@illinois.edu, 217-333-0101.

August 16, 2023 – F&S Fire Alarms Update

At approximately 9 a.m. on Monday, August 7, a small fire started inside a roll-off container in the PPSB Transportation Bay. An employee quickly used an extinguisher to put the fire out, but the resulting light smoke set off the fire alarm system, prompting an evacuation. The Urbana Fire Department responded, inspected the area, and gave an all-clear for the building to be reoccupied. No one was injured during the incident, and there was no damage to F&S equipment or the facility.

This Monday, fire crews also responded to an alarm issue at the Waste Transfer Station. The cause of this alarm is still being determined. Once a definitive cause is identified, an update will be provided.

Thanks to employees for following the safety procedures outlined in the Building Emergency Action Plan (BEAP) (https://erin.fs.illinois.edu/quick-links/emergency-information) for both occurrences. The BEAPs for all F&S locations are available on the Emergency Information page on ERIN.

If you did not hear the alarms or have questions about evacuation procedures, please contact your floor coordinator (listed in the BEAP) or the Safety & Compliance division at safetyandcompliance@illinois.edu. Again, thank you for continuing to take the actions necessary to stay safe and protect the health and well-being of colleagues at F&S and the entire campus community.

August 16, 2023 – REMINDER: D&I Noontime Knowledge Today!

Today’s (Wednesday, August 16) Noontime Knowledge, presented by F&S’ Diversity and Inclusion Committee, will feature three leaders of the CU One-to-One Mentoring and iRead • iCount programs. Lauren Smith, Melissa Sisneros, and Mindy Cain will explain the programs and how you can help local children by volunteering through these organizations. These activities are approved events at F&S, and up to one hour a week may be charged.

To join this Zoom meeting follow this link:
https://illinois.zoom.us/j/85159099879?pwd=dDR3WGNmRWFsNTl0dGsxZi81TTNnQT09

Alternately, open Zoom, click “Join a Meeting,” and enter the following meeting ID and password where prompted:

Meeting ID: 851 5909 9879
Password: 770136

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

August 9, 2023 – Justin Chaney

With great sadness, we inform you of the passing of construction laborer Justin “Chunk” Chaney on Saturday, August 5. Justin joined F&S in March 2018 and was a long-time contributor to many projects at the university. He also worked throughout our area as a Laborers Local Union #703 member for more than 20 years.

Justin was a Rantoul Township High School graduate and an avid St. Louis Cardinals and Illini fan. He brought that same type of passion and energy to his daily interactions and activities. His personality and professionalism will be missed considerably in the Building Maintenance & Grounds division and across multi-trade project teams at F&S.

Justin was knowledgeable, organized, and quick to help whenever needed. One of his most endearing traits is that he would routinely put the needs of others in front of his own. He will be remembered as a great friend and someone who always took a sincere interest in the lives of his coworkers, supporting them at every opportunity.

The visitation will be Friday, August 11, from 5 to 7 p.m., at Lux Memorial Chapel (1551 E. Grove Avenue, Rantoul). Funeral services will be held at 11 a.m., Saturday, August 12, at Peace Lutheran Church (200 W. Arnold Avenue, Thomasboro), with burial to follow at Beckman Cemetery.

We extend our deepest sympathies to Justin’s family and friends, especially his fellow laborers in shop 07. To offer condolences or for more information, please visit https://www.luxmemorial.com/obituary/Justin-Chaney#tributewall.

August 2, 2023 – Stan Lamaster

We are deeply saddened to inform you of the passing of Stanley (Stan) Lamaster on Sunday, July 30.

Since joining F&S in May 2015, Stan served as a project manager in the Capital Programs division, managing large-scale construction projects across the Urbana campus. In recent years, he was responsible for all five phases of the capital delivery process: planning, design, bid and award, construction, and closeout. Stan directed over $50 million in capital projects at the U of I, ranging from a $30,000 study of ductwork at Krannert Art Museum to a $21 million pool infill project at Freer Hall.

Stan began his more than 35-year career after graduating with an architectural degree from Ball State University. Because of his dedication and professionalism, his work portfolio also extends to many healthcare facilities across the county.

Stan truly enjoyed the outdoors and finding new adventures, such as visiting the beach, and was just as passionate about traveling to see family whenever possible. He especially loved being a part of the athletic activities and artistic pursuits of his three sons and spending time with his four grandchildren as their “papa.”

Our thoughts and condolences are with Stan’s entire family, friends, and many colleagues within the organization and across the university. You can share memories and express condolences at https://everloved.com/life-of/stanley-lamaster/obituary/. Details regarding a Celebration of Life reception will also be provided once finalized.

July 26, 2023 – Heat Safety Reminders

The National Weather Service is forecasting extreme heat over the next few days, particularly on Friday, when temperatures may top 100 degrees. Thursday and Friday, a heat index of 105 to 110 degrees is likely. If you must be outdoors, please follow the safety tips below. Remember heat stroke is a medical emergency. Always call 911 if you (or someone else) exhibit these symptoms:

Confusion
Loss of consciousness
Seizures
Hot, dry skin or profuse sweating
Abnormally high body temperature

Steps can be taken to reduce the risk of heat-related illnesses:

Wear lightweight, light-colored clothing.
Drink plenty of fluids (approximately 1 liter per hour), such as water or low-sugar electrolyte drinks.*
Pace yourself and take frequent breaks in cool locations.
If possible, avoid strenuous work during the hottest parts of the day.
Monitor yourself for heavy sweating and/or decreased urine output.
Be extra careful if you are prone to heat-related illness, have a medical condition like heart disease, or take medications that affect your body’s ability to stay hydrated or dispel heat.
Never leave anyone in a parked car.
Check in with others you are working with.

*The Tool Room stocks electrolyte beverages.

July 18, 2023 – Noontime Knowledge: The Game Changer

Noontime Knowledge: The Game Changer

Tomorrow’s (Wednesday, July 19, noon) Noontime Knowledge, presented by F&S’ Diversity and Inclusion Committee, will feature a Big Ten Network video about the University of Illinois’ Tim Nugent. Nugent created the first college program with accommodations for people with disabilities. He was also a pioneer in the wheelchair sports movement. Discussion will follow the video.

To join this meeting on Zoom, follow the link at https://illinois.zoom.us/j/85652981774?pwd=S3pGbWxPcHFEeUNyTjArK1hIUVFTQT09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 856 5298 1774
Password: 496629

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

Learn more about Nugent’s visionary contributions to the university and world from an Illinois News Bureau retrospective on his life at https://news.illinois.edu/view/6367/277535.

June 30, 2023 – Bicknell Named Associate Director of Capital Programs, Project Planning

Please join me in congratulating Cheryl Bicknell on her appointment as associate director of Capital Programs, Project Planning.

Cheryl started at F&S in 2020 as a project manager and was promoted to senior project manager in 2022. Cheryl brings a deep experience in architecture, structural design engineering, and interior design. From 2002 to 2017, she was the owner and principal architect at one4one design. She holds Bachelor of Science degrees in architectural studies and in agriculture, human resources, and family studies, and a Master of Architecture, all from Illinois. She is a licensed architect in Illinois and Colorado and a LEED® Accredited Professional BD+C.

Her commitment to diversity and inclusion is evident from her participation on the F&S Diversity and Inclusion committee, and from her prior experience as a founder and executive of Women in Design, in Denver. At UIUC, Cheryl is active in academic collaborations, and she was previously an adjunct professor at the University of Colorado, teaching two courses: The Business of Architecture and Architectural Appreciation and Design. While working at F&S, she demonstrated a strong interest in operational efficiency, process improvements, and alignment with the university and F&S strategic plans. She is a good communicator who respects the campus, community, team members, clients, and supervisors.

Once again, thanks to Cheryl for all her efforts, and well done on earning this opportunity.

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

June 30, 2023 – Immediate AiM and my.FS Portal Maintenance This Afternoon

AiM and the my.FS Portal will be started at approximately 11 a.m. for immediate maintenance. The workplace management software is expected to return around noon.

For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

June 29, 2023 – Fourth of July Parking Changes

Champaign County Freedom Celebration (CCFC) activities will close Lot E14 and the E14 Shuttle Lot between Friday, June 30, 5 p.m., and Friday, July 7, 6 a.m., for the Fourth of July fireworks. No one will be allowed to park in these locations at any time during this period, including those scheduled to work during that time.

The CCFC will relocate any vehicles that remain in Lot E14 after 6 a.m. Saturday. To avoid a citation, all vehicles must return to their assigned lot by Friday, July 7, at 7 a.m.

During the closure, temporary parking will be available in Lot E46 (south of the E14 Shuttle Lot on Oak Street) and in Lot F23 (corner of Florida Avenue and Lincoln Avenue). If there is inclement weather forecasted, the CCFC Board will make a decision about rescheduling as early as possible and notify the public of any adjustments, which in turn could affect these parking updates.

F&S will provide shuttle bus transportation to PPSB from both temporary lots between 6:45 a.m. and 8 a.m. Monday, Wednesday, and Thursday mornings. Return transportation will run between 2:30 and 5:15 p.m. The shuttle will drop off and pick up at PPSB’s south doors by the West Hallway.

For questions, contact the Parking Department parkingcomments@illinois.edu, 217-333-3530.

June 21, 2023 – President’s House – Driveway Repairs Next Week

Driveway repairs will occur at The President’s House (711 W. Florida Avenue, Urbana) from Monday, June 26, to Friday, June 30.

During this period, the circle drive will be barricaded and unavailable Monday–Wednesday due to recoating asphalt and drying time. The work on the service drive is scheduled for Thursday–Friday. Any inclement weather may also necessitate adjustments to the project timelines.

For questions, contact Tim Mininger mininger@illinois.edu, 217-244-9459.

June 20, 2023 – Several Donation Times Remain for the F&S Blood Drive

Thanks to an outstanding response, only a few donation times remain available for the F&S Blood Drive tomorrow. The bloodmobile returns to the PPSB north parking lot area on Wednesday, June 21, from 10 a.m. to 2 p.m. To reserve one of those remaining slots, visit https://go.fs.illinois.edu/BloodDrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

OPEN DONATION TIMES

Whole Blood
11 a.m.
11:30 – 11:40 a.m. (2) slots
12:20 p.m.
12:40 p.m.

Double Red Cell (details)
10 a.m. – noon (3) slots

June 15, 2023 – Immediate AiM Maintenance This Afternoon

AiM is presently unavailable and will be restarted this afternoon for immediate maintenance. The workplace management software is expected to return around 2 p.m.

For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

June 7, 2023 – F&S Blood Drive at PPSB on June 21

Thank you to the F&S staff who have already reserved a donation time for the F&S Summer Blood Drive. This opportunity to give at PPSB will be Wednesday, June 21, from 10 a.m. to 2 p.m., in the north parking lot. Blood products are used to help our friends, family, neighbors, and coworkers – as they treat cancer, chronic diseases, and traumatic injuries. And they are only available through the generous giving of donors.

To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. All donors will receive a $10 gift card voucher or bonus donor Loyalty Store points.

June 1, 2023 – Donate to the F&S Summer Blood Drive

Every day, patients who need blood are in crisis, but you can help by volunteering to donate. If you can give and support local hospitals, please schedule an appointment at the F&S Blood Drive on Wednesday, June 21, from 10 a.m. to 2 p.m., at PPSB (north parking lot). To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

Especially in the summer, donations significantly decline because of less student, faculty, and staff availability on the Urbana campus. Just one hour of your time—the same as a typical meeting—and one pint of blood can potentially save up to three lives! And as always, donating blood is an F&S approved event, but you must receive prior supervisory approval to participate. Employees may charge up to one hour to work order {XX-9999} phase 42 Blood Donations.

BLOOD DRIVE TIPS

Before your appointment, get good sleep, drink plenty of water, and eat a hearty meal.
Remember to bring your photo ID to the Bloodmobile.
Use EarlyQ to answer basic screening questions on your mobile device, if you want to expedite the on-site process (More information about donor eligibility is located at https://www.bloodcenter.org/donate/donor/requirements-faq/).

Thanks for your continued support of ImpactLife and our community!

May 31, 2023 – Final Day for Benefits Choice Selections

Today is the last day to make changes to your State of Illinois benefits, including health, dental, dependent coverage, and more. For most people, this will be the only opportunity this year to make changes to these benefits or to re-enroll, make changes to, or start a Flexible Spending Account or Health Savings Account. To make changes outside the enrollment period, you must show documentation of a qualifying event. Go to MyBenefits.Illinois.gov to make or confirm your changes.

May 25, 2023 – Parking Locations Near the Steven S. Wymer Hall Project Site

Because of the start of construction at the new Steven S. Wymer Hall project site (formerly Lot E12 near the intersection of Fourth Street and Gregory Drive), available parking locations in the general area, especially around neighboring facilities Huff Hall, Business Instructional Facility, and Armory, have become extremely limited.

Recently, the Office for Access and Equity has received reports of F&S service vehicles blocking an accessible entry to Huff Hall by repeatedly parking on the sidewalk near the southeast corner of the facility. All of us are personally responsible for ensuring that our work activities are not creating unexpected barriers on campus for people with disabilities.

Please review the F&S Divisional Spaces Parking Map on ERIN to familiarize yourself with the nearby assigned parking options (E2, E3, E5, E18, ES30), and make every attempt to utilize those spots first. Based on the set number of organizational spaces, staff are asked to make the following considerations in the area:

Restrict the use of F&S spaces for service or project work at neighboring facilities only.
Move vehicles to another location or return to PPSB immediately when finished to open up more spaces for colleagues.
Utilize departmental carpool, F&S transportation modes, or MTD service whenever possible.
Report misuse of F&S assigned spaces by other units and the campus community to the Parking Department.
Make backup plans for alternative parking options as necessary.

Also, remember that per the F&S University Vehicle Operations Policy, “Parking or driving on university sidewalks is prohibited without a current Sidewalk Utilization Permit. Vehicles are not to be driven on university bike paths.” If service vehicles must be placed directly adjacent to facility entrances to support an urgent response, equipment management processes, or enhanced security, coordinate with your supervisor on temporary, preapproved placement options.

Thank you for your attention to this matter and for continuing to provide outstanding service across campus. For questions, please contact Dave Boehm dboehm@illinois.edu, 217-244-5902.

May 23, 2023 – Skype-to-Teams Migration Completed

University of Illinois Technology Services and F&S Information Technology Services (ITS) completed the migration from Microsoft Skype to Microsoft Teams on Friday, May 19. Additional support related to the transition has continued this week, with most of the anticipated follow-up items resolved.

If you have questions about the Skype-to-Teams changes, including placing or receiving calls or new software functionality, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/. Several online user resources are also available to detail best practices and to provide assistance.

F&S Productivity Notes: https://fs.illinois.edu/microsoft-teams
Technology Services Resources: https://techservices.illinois.edu/microsoft-teams/
Recorded Training Sessions: https://mediaspace.illinois.edu/esearch/search?keyword=teams

F&S ITS appreciates your help and patience throughout this project!

May 18, 2023 – Skype-to-Teams Transition This Friday

University of Illinois Technology Services will migrate all F&S phone numbers from Microsoft Skype to Microsoft Teams on Friday, May 19, beginning at 4 p.m. Please shut down or restart your computer after work on Friday to complete the software update process.

Starting Saturday, May 20, Teams must be used to make phone calls; you will no longer be able to use Skype. Also, any standing Skype meetings should be rescheduled as Teams meetings. Because the rest of the campus will migrate to Teams over the next two months, a web client will be provided so that university-hosted Skype meetings can still be joined.

If you are unable to turn off or restart your computer on Friday, please reboot your device before working again. Technology Services created a webpage to help staff set up call forwarding and utilize other features at https://answers.uillinois.edu/illinois/page.php?id=124373.

An overview document also contains information about the Skype-to-Teams migration.

For questions, contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

May 16, 2023 – D&I Noontime Knowledge with Japan House

F&S’ Diversity and Inclusion Committee is hosting a special webinar in honor of Asian American Pacific Islander Heritage Month. Please join us for this Noontime Knowledge event, “Chado, the Way of Tea,” tomorrow, May 17, at noon. Jennifer Gunji-Ballsrud will explain the tea ceremony, provide a walk-through of the tea garden at Japan House, and then share the tea ceremony with viewers.

To join this Diversity and Inclusion Committee meeting on Zoom, follow the link at
https://illinois.zoom.us/j/87346380231?pwd=cVQ3RUE1SEZmNWs5L3JMZlZOMkxBdz09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 873 4638 0231
Password: 956508

We do recommend joining by video for this lovely presentation, but you can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

May 5, 2023 – Volunteer for Dump and Run Next Week – An Approved F&S Event

The university’s Dump and Run event, co-sponsored by F&S and University Housing, is expanding to eight campus locations this year to make it easier for students and others at the U of I to donate unwanted personal items at the end of the semester. Because of the increased number of collection sites and extended donation periods, your help is needed to make this event a success from Monday, May 8, to Saturday, May 13.

Volunteering for a two-hour Dump and Run shift is now an F&S-approved event with prior supervisory approval. Time may be charged to work order {XX-9999}, phase 065. Volunteers may sign up for specific shifts online.

Eight 20’ x 8’ mobile storage units will be placed near various campus residence halls. Individuals can donate surplus or gently used items by putting them into bulk boxes inside the containers. The event contributes toward achieving campus and organizational sustainability goals, such as reaching zero waste targets and promoting circularity by preventing reusable items from entering local landfills.

More information about Dump and Run is on the F&S website at https://go.fs.illinois.edu/DumpandRun. For questions, contact F&S Zero Waste Coordinator Daphne Hulse dlhulse2@illinois.edu, 217-333-7550.

May 4, 2023 – Payroll Processing Issue – Staff Should Check NESSIE Statements

This week, a database error affected payroll from April 16, 2023, to April 29, 2023 (BW10). In one example, information entered into the overtime (OT) code field within Mobile Timekeeping was processed improperly because of a software issue; it was recorded as regular time instead.

As a result, many employees’ benefit usage and balances will be incorrect, and any reported overtime will not be paid properly. If you entered time that may have been affected, check your NESSIE statements immediately to ensure you received the correct payment. Please notify Payroll right away if there is an issue; this will also help confirm the information submitted initially.

Here are the data entries that may have been impacted:

Overtime (OT) 1, 2, 3, 4
Vacation
Sick
PC
Negotiated for OP

Thanks for your patience while the corrections and adjustments are made to employees’ regular hours reported, overtime hours, pay amount, and benefit balances as needed. Employee Relations/Human Resources and F&S Information Technology Services are working quickly to resolve this situation.

Please direct any questions to fandsdlpayroll@mx.uillinois.edu.

May 2, 2023 – Approved Street Closure of Service Drive Next to Smith Memorial Hall

On Wednesday, May 3, the service drive to the north of Smith Memorial Hall, adjacent to Mathews Avenue, will be closed for an end-of-the-semester event hosted by the Bruce D. Nesbitt African American Cultural Center. The closure will be in effect from 1 p.m. to 8 p.m.

During this period, units and departments that typically access this drive for short-term parking or to receive deliveries should use alternate locations. Pedestrians, bicyclists, and motorists are encouraged to avoid the general area because of increased pedestrian traffic along the Main Quad.

Thanks for your assistance in notifying others of this temporary adjustment. Campus street, sidewalk, and pathway closures can be viewed at https://go.fs.illinois.edu/ApprovedClosures.For questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

May 2, 2023 – It’s Your MTD, Too! – Join the Informational Session at PPSB Today

MTD serves Champaign, Urbana, Savoy, and the U of I with almost nine million rides annually! Learn more about the many benefits of the local transportation network at today’s It’s Your MTD, Too! workshop. The informational session will be held in PPSB conference room 128 at noon.

Discussions will cover topics like using your i-card or the Illinois app as a bus pass and properly securing bikes to front vehicle racks. The group will also move outside for a quick, optional field trip across campus in an MTD bus.

Register at https://go.fs.illinois.edu/MTDWorkshop. For questions, contact Sarthak Prasad sprasad9@illinois.edu, 217-300-9575.

April 27, 2023 – It’s Your MTD, Too!

Did you know your i-card is a bus pass? Learn how to use it at the upcoming It’s Your MTD Too! workshop at PPSB. The interactive informational session is Tuesday, May 2, in conference room 128, from noon to 1:30 p.m.

After the meeting, the group will move outside for a quick field trip across campus in an MTD bus. University of Illinois faculty, staff, and students are welcome to attend. Simply register at https://go.fs.illinois.edu/MTDworkshop.

For questions, contact Sarthak Prasad sprasad9@illinois.edu, 217-300-9575.

April 27, 2o23 – Illinois 2023 Race Weekend – Starting This Afternoon Through Saturday

Illinois 2023 Race Weekend events begin at 4 p.m., with the Health & Fitness Expo at the Activities and Recreation Center (ARC). The activities will increase pedestrian traffic on campus and necessitate various road closures, especially along Kirby Avenue and First Street, near Memorial Stadium and the start/finish lines. Multiple streets will also have restricted parking access during this period.

For the complete schedule, visit https://illinoismarathon.com/event-schedule/weekend-schedule/. Some notable events are:

Green Street Mile (Thursday, 7:30 p.m.), Green Street and Goodwin Avenue
5K Run/Walk (Friday, 7:30 p.m.), South Oak Street, south of St. Mary’s Road
Half Marathon (Saturday, ~7:30 a.m. – 8 a.m. for 10K), First Street and St. Mary’s Road
Youth Run (Saturday, noon), Memorial Stadium

For maps, including a Beltway version that indicates how drivers can best avoid road closures on Saturday, see https://illinoismarathon.com/course-info/.

April 26, 2023 – PPSB and GACP Scheduled Electrical Outage – Beginning Saturday Night

A planned power outage is scheduled for the Physical Plant Service Building and Garage and Car Pool beginning at 10 p.m. on Saturday, April 29. The work will upgrade electrical systems and related gear in the facilities. Power is expected to be restored on Sunday, April 30, at approximately 4 a.m., after the proactive maintenance is completed. This weekend overnight timing is intended to help expedite the improvements while significantly minimizing potential inconveniences to staff.

Before the prearranged electrical interruption, please take precautions to protect sensitive departmental equipment, such as reviewing best practices recommended by the manufacturer, checking to ensure any specific backup power options are operational and active, and addressing other items that may require attention until the power resumes.

For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

April 25, 2023 – Employee Satisfaction Survey Still Available

The survey remains open through Sunday, April 30. If you’ve already shared your thoughts, thank you! If you haven’t, please take a few minutes to do so. Your comments will remain anonymous. The Employee Satisfaction Survey is meant to help evaluate present employee satisfaction levels and help F&S leadership identify where we are succeeding and where areas for improvement remain. The survey is available at Employee Satisfaction Survey (https://illinois.qualtrics.com/jfe/form/SV_abB9mo9bp5kRxci).

Taking the online survey is an F&S-approved event, and time may be charged to work order {XX-9999}, phase 065. Please direct any questions to Eric Smith eas@illinois.edu, 217-244-1394.

April 24, 2023 – Big Breakfast for Dinner – Employee Appreciation Event on April 27

To thank staff working afternoon and evening shifts across the organization, a Big Breakfast for Dinner – Employee Appreciation Event will be held on Thursday, April 27, between 7 and 8 p.m. Those who missed the first Big Breakfast in March are encouraged to stop by the PPSB West Hallway to participate in the event.

A buffet of delicious breakfast-for-dinner items will be served. Stop by to grab-and-go

pancakes
biscuits and gravy
sausage patties (pork, turkey, or plant-based)
scrambled eggs
fruit
yogurt
coffee
orange juice
and assorted condiments (e.g., syrup, ketchup, hot sauce).

A limited number of tables and chairs will also be available for staff to enjoy the meal on-site. The Big Breakfast is an approved F&S event. Employees may claim 0.3 hours with prior supervisory approval. Please use work order {XX-9999} phase 065 to record this time.

For questions about the event, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

April 18, 2023 – REMINDER: D&I Noontime Knowledge with Brent Lewis

Noontime Knowledge with F&S’ Brent Lewis
University Landscape Architect Brent Lewis will deliver a talk on diversity and the Campus Landscape Master Plan (https://fs.illinois.edu/News/inaugural-campus-landscape-master-plan) in honor of Earth Day, tomorrow, April 19, at noon.

To join this Diversity and Inclusion Committee meeting on Zoom, follow the link at
https://illinois.zoom.us/j/88914945758?pwd=VllRcHp5dGlkYXJHblZ3cG5xVXhPQT09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 889 1494 5758
Password: 504510

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

April 18, 2023 – Edward Dietkus

We are deeply saddened to inform you of the passing of steam distribution operator Edward Dietkus on Saturday, April 8. Ed joined F&S in November 1998 and was a well-liked and respected member of Shop 24. He took exceptional pride in being a caretaker for the university’s utility systems and mechanical equipment. The family noted in his obituary “He loved working with ‘the steam gang’ and knew every inch of the UI campus – above and below.”

Ed’s many talents extended beyond his work expertise to other pursuits, such as playing music and photography. His full obituary is available at https://www.legacy.com/us/obituaries/news-gazette/name/edward-dietkus-obituary?id=51606825. A celebration of his life will be held in August. Those interested in attending should contact his daughter, Rachael, at rachael.dietkus@gmail.com.

Our heartfelt sympathies are with Ed’s family and friends during this time, including his coworkers in steam distribution and the Building Maintenance department. Thanks for your help in notifying others across campus who may have known Ed and regularly interacted with him, especially those who may want to extend condolences or make a memorial gift.

April 13, 2023 – Physical Key Audit Beginning This Week

F&S is undertaking a comprehensive audit of all physical keys held by staff, which may involve most employees. The audit’s goal is to maintain an accurate record of each individual’s keys, thereby enhancing the safety and security of students, faculty, staff, and visitors.

Each shop, department, or division will be assigned a dedicated period (click to view the complete list) to participate in reporting keys. Individuals working in PPSB are asked to present their keys at a designated table in the West Hallway. All groups will receive reminder communications before their slot. Additional opportunities will be set up for employees in other F&S locations, such as Abbott Power Plant, Stores & Receiving, and Garage & Car Pool. Similar efforts will be made for the Building Services department and other organizational areas to assist staff working in different facilities or across various shifts.

To help ensure the most efficient and effective process possible for everyone involved:

Please ensure that you bring all campus keys in your possession, including any keys that you may have acquired informally over time or ones that are presently unused (e.g., receiving keys from former colleagues who have left the organization).
If you have lost any keys, be prepared to provide that information. There are no consequences for lost or stolen keys, but the information is needed for the accuracy of future records.
If you have any keys you no longer use or want to be responsible for, you may also return those at this time.

The physical key audit is an F&S-approved event, and time should be charged to work order {XX-9999}, phase 025. For questions, contact Mark Barcus barcus@illinois.edu, 217-244-6395.

April 11, 2023 – REMINDER: Employee Satisfaction Survey Still Available Online

Thanks to everyone who has already completed the Employee Satisfaction Survey. Your feedback and comments will help evaluate current satisfaction levels regarding unit operations, culture, communications, safety procedures, staff resources, and more.

The survey is available through Sunday, April 16, and only takes about 15 minutes. All survey responses are anonymous.

Your observations are vital to the survey’s success and the development of meaningful recommendations. The collective responses will serve as a foundation for continuous improvement that enables F&S to perform at its absolute best, supporting students, faculty, and staff’s pursuit of academic and research excellence across campus. Your input will also be included in shaping a new F&S Strategic Plan later this year.

Remember, participating in the online survey is an F&S-approved event, and time may be charged to work order {XX-9999}, phase 065. For questions, contact Eric Smith eas@illinois.edu, 217-244-1394.

March 30, 2023 – Mandatory Title IX Training Due Tomorrow

All employees are required to partake in annual Title IX Training; the module must be finished by 5 p.m. tomorrow, Friday, March 31. This training is mandated by both state and federal law. As mentioned in previous university communications, “anyone who does not complete the course in its entirety will be considered noncompliant and disciplined in accordance with established policies and procedures.”

The training module is available on a computer (preferred) or phone by going to https://go.uillinois.edu/sexual_misconduct_training. You’ll need to enter your university location, netID, and password; you’ll also need to authenticate using 2FA. The program should take about 45 minutes to complete. Additional log-in details and troubleshooting information are available in the original university massmail: https://emails.illinois.edu/newsletter/27/1646338927.html.

Note: In addition to this required Title IX Training, there is also a cybersecurity training module that is due tomorrow. If you still need to complete this, you can do so at https://go.uillinois.edu/securitytraining (log-in required).

March 23, 2023 – Memorial Service for Brian Schue

A memorial service for Building Service Worker Brian Schue will be held at 1 p.m. on Sunday, March 26, at Stanley’s restaurant, 335 North McLean Boulevard in South Elgin.

Brian was an incredibly kind, thoughtful, and respected coworker in the Building Services department. He joined F&S in 2021 as a BSW on the deep night shift before accepting a Public Functions/Moving Crew/Window Washing position last October.

Family, friends, and colleagues across the organization will miss Brian’s friendship, positivity, and creativity in their lives. We express our deepest sympathies on his unexpected passing and especially extend our comforts to his sister Jessica Hauserman, of University Housing, and brother-in-law Mike Hauserman, a fellow BSW.

In lieu of flowers or other memorial items, the family suggests that donations be made to St. Jude’s Children’s Research Hospital in Brian’s name. Please help us share this announcement with the campus community, especially those who knew Brian and may wish to offer their condolences.

March 21, 2023 – Ways to Boost Brain Health

Raksha Mudar, director of Graduate Studies in Speech and Hearing Science, is the guest speaker at the next Noontime Knowledge event hosted by the Diversity and Inclusion Committee in recognition of Women’s History Month. Although both men and women can be affected by dementia, women are more likely to develop it. Mudar will speak on ways everyone can boost brain health.

The Zoom meeting will take place at noon tomorrow, Wednesday, March 22. To join the Zoom meeting, follow the link at
https://illinois.zoom.us/j/81532041751?pwd=S2pYd3AvMXNXSFdSekF1K2V1elBjUT09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 815 3204 1751
Password: 550056

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

March 17, 2023 – Heating System Repair Work Scheduled for PPSB on March 20

The pipefitters will perform repair work on the PPSB heating system beginning at 7 a.m. on Monday, March 20. The tube bundle replacement process is expected to last six hours.

Employees in and adjacent to offices in the southeast section of the building and basement will experience lower-than-typical indoor temperatures until the work is completed and the heating service returns. Staff in these areas should have a jacket available or wear heavier clothing during this period to help manage the temporary, mild conditions.

For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

March 8, 2023 – Redesigned F&S Website

The redesigned F&S website was launched Monday night. The reimagined layout and features strive to immediately connect customers, visitors, and staff with the services, support, news, and contact information they seek. Site enhancements include the following:

Intuitive and easy-to-use search functionality
Comprehensive, responsive design for mobile devices
Customer-focused service pages
Dedicated provider pages for shops and departments
Spotlight project features
Interconnected quick links and files

Input from audience and interview sessions was utilized to help shape the organization’s enhanced online presence. As Customer Relations & Communications and F&S Information Technology Services (ITS) continue to transition additional content from the previous site, all legacy information, files, and links will be retained at https://archive.fs.illinois.edu until the entire process is complete.

For suggestions or questions regarding specific content, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu.

March 8, 2023 – Brian Schue

We are deeply saddened to inform you of the passing of Building Service Worker Brian Schue on March 6. Brian joined F&S in 2021 and has been a well-liked and trusted member of the Building Services department ever since.

Brian started on the deep night shift before accepting a Public Functions/Moving Crew/Window Washing position last October.

Our heartfelt sympathies are with Brian’s family, friends, and colleagues in Building Services during this time. Funeral arrangements are pending, and updates will be shared as more information becomes available.

March 2, 2023 – Big Breakfast RSVPs Requested Today

Are you ready to enjoy the Big Breakfast on Thursday, March 9? Please let the organizers know you’re coming by signing up online at https://go.fs.illinois.edu/BigBreakfast or on a signup sheet in your shop. Supervisors may use the same URL to turn in total departmental or shop attendance. RSVPs are needed by end of business today, Thursday, March 2.

The Big Breakfast is an approved F&S event. Employees may claim 0.3 hours with prior supervisory approval. Please use work order {XX-9999} phase 065 to record this time.

For questions about the event, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

February 28, 2023 – my.FS Portal Maintenance Beginning at Noon

All applications in the my.FS Portal will be unavailable beginning at noon because of planned maintenance. The workplace management software and applications will return online at approximately 12:45 p.m.

For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

February 27, 2023 – Adobe License Renewed

This afternoon, Technology Services at Illinois announced that the purchase of a new Adobe license for the university was completed. Because of this new three-year agreement, access to Adobe products at the university will continue uninterrupted. Notifications regarding license expirations will no longer appear on related software.

Questions may continue to be addressed to the WebStore at webstore@illinois.edu.

February 23, 2023 – Big Breakfast Returns March 9

The leadership team at F&S is extremely grateful for the ongoing dedication and hard work of the entire F&S staff. As a small token of this appreciation for many jobs well done, you’re invited to the Big Breakfast on Thursday, March 9, between 7 and 9 a.m.

A buffet of delicious breakfast items will be served in PPSB’s West Hallway. Come enjoy

pancakes
biscuits and gravy
sausage patties (pork, turkey, or plant-based)
scrambled eggs
fruit
muffins
coffee
orange juice
and assorted condiments (e.g, syrup, ketchup, hot sauce).

The setup will be grab-and-go, but a limited number of tables and chairs will also be available for those who choose to enjoy the breakfast on-site.

To get an accurate headcount, attendees are asked to RSVP by Thursday, March 2. Sign up online at https://forms.illinois.edu/sec/1425505012 or on a signup sheet in your shop.

The Big Breakfast is an approved F&S event. Employees may claim 0.3 hours with prior supervisory approval. Please use work order {XX-9999} phase 065 to record this time.

For questions about the event, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

February 22, 2023 – Adobe License Notifications

If you have logged into an Adobe product (Acrobat, InDesign, Photoshop, etc.) recently, you may have already received a notice that the University of Illinois license for Adobe has expired; however, no disruptions to service are expected through the end of the month. The university is working on expediting the contract renewal with Adobe and is hoping to have it in place before this grace period ends. Thank you for your patience!

Questions may be addressed to the WebStore at webstore@illinois.edu.

February 17, 2023 – University Police Investigation Update

This afternoon, the University of Illinois Police Department (UIPD) released an update on the investigation regarding the early morning battery of an F&S colleague at Gregory Hall on February 13. The information is available at https://police.illinois.edu/university-police-investigating-battery-on-u-of-i-employee/.

Campus Safety Presentations
As a reminder, employees will be able to attend one of three separate campus safety presentations given by UIPD starting next week. The sessions are open to all staff, and time for attending an event may be charged to work order {XX-9999} phase 014 Safety Training.

Tuesday, Feb. 21, at 8 p.m. and 11:30 p.m.
Wohlers Hall
Room 141

Tuesday, Feb. 28 at 8 a.m.
I Hotel and Conference Center
Chancellor Ballroom

February 15, 2023 – Lot E14 Parking Notice for IHSA Individual State Wrestling Tournament

Thursday, February 16, through Saturday, February 18, the Illinois High School Association Individual State Wrestling Tournament will be at the State Farm Center.

While the tournament is underway, there may be parking attendants stationed at Lot E14 entrances to collect payments from attendees, but university permits will be honored. If you arrive while the entrances are staffed, please inform the attendant that you are a U of I virtual permit holder.

During the competition, pedestrian and vehicular traffic will increase at the event site and surrounding locations due to an influx of school buses and spectators. Please slow down and use caution when traveling in this area.

If you have questions, contact the Parking Department at 217-333-3530 or parkingcomments@illinois.edu.

February 14, 2023 – D&I Noontime Knowledge with Ruby Mendenhall

Black History Month
Dr. Ruby Mendenhall will discuss microaggressions as the guest speaker at the next Noontime Knowledge event hosted by the Diversity and Inclusion Committee in recognition of Black History Month. Mendenhall holds the Kathryn Lee Baynes Dallenbach Professorship in Liberal Arts and Sciences.

The Zoom meeting will take place at noon, Wednesday, Feb. 15. To join the Zoom meeting, follow the link at
https://illinois.zoom.us/j/84110004554?pwd=SUJSTVFGdHZjZDVIOGRISElDTUJmUT09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 841 1000 4554
Password: 673178

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

February 14, 2023 – Employee Assaulted While at Work

Dear F&S Team,

On Monday, one of our colleagues was physically assaulted in Gregory Hall while performing custodial duties. Thankfully, he was released from the hospital and is recovering at home following this awful incident.

F&S is presently coordinating with the UIPD and will share updates on the investigation as those become available. Anyone that may have relevant information is asked to notify their supervisor and contact UIPD at the division’s non-emergency number, 217-333-1216.

Building Services is coordinating with UIPD to schedule educational presentations over the next several weeks as an overview of best practices for campus safety precautions. Especially right now, all employees are reminded to stay aware of their surroundings and immediately report any suspicious activities considered uncommon within facilities or on the campus grounds.

I would like to extend a special thanks to many individuals for their quick response to this incident and for providing excellent care and support when those actions were needed most.

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

February 13, 2023 – Buy Working Properly in AiM and my.FS Portal

iBuy functionality has been tested, and the software is working properly with the upgraded AiM and my.FS Portal websites. After a comprehensive review, no F&S Information Technology Services (ITS) support items remain following the transition to the Java 11 platform.

Please submit a help request to the F&S ITS Support Desk (https://supportdesk.fs.illinois.edu/) if you experience any issues with iBuy or have questions.

February 12, 2023 – AiM and my.FS Portal Websites Back Online

The software upgrades for the AiM and my.FS Portal websites were completed at approximately 9:40 p.m. The workplace management software and related applications (Mobile Timekeeping, iStores, etc.) are back online and available for immediate use. The university also performed an update to iBuy this weekend, and any integration with that software will be retested on Monday.

F&S Information Technology Services (ITS) appreciates your patience and cooperation with this proactive maintenance work. For questions, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

February 8, 2023 – my.FS Portal and AiM Maintenance Beginning Friday Evening

Because of software upgrades scheduled for the my.FS Portal and AiM, the websites will be unavailable beginning at 5:30 p.m. on Friday, February 10. The workplace management software and related applications (Mobile Timekeeping, Online Purchase Request, iStores, etc.) are expected to return at 7 a.m. on Monday, February 13, after the updates are completed. Submitting work hours online will not be possible during this maintenance period.

Throughout the year, F&S Information Technology Services (ITS) will perform several projects to improve application functionality, user experience, and site security of the my.FS Portal and AiM.

For questions, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

February 6, 2023 – Reminder to Follow Posted Speed Limits Throughout Campus

This morning, the Service Office received a report from the UIPD that multiple F&S service vehicles were observed speeding along Lincoln Avenue; these occurrences could have warranted traffic stops and citations. Employees are reminded to slow down, follow all driving laws, and remain cautious when traveling on campus, especially at pedestrian crosswalks, intersections, and other high-traffic locations.

Remember, per the F&S University Vehicle Policy on ERIN, “all traffic violations, such as parking tickets, tollway violations, or speeding tickets received while operating a university vehicle are the responsibility of the driver.”

Thank you for always emphasizing organizational values by sharing the road responsibly with pedestrians, cyclists, and other drivers and striving to keep campus roads safe for everyone.

February 2, 2023 – my.FS Portal Maintenance This Afternoon

Due to maintenance for Mobile Timekeeping, all applications in the my.FS Portal will be unavailable beginning at 2:30 p.m. The workplace management software and applications will return online at approximately 3 p.m. after the upgrades are completed.

For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

January 31, 2023 – Heating Interruption for Some PPSB Offices and Locations

Because of urgent repairs needed to a heat exchanger at PPSB, some offices and locations on the south and southeast sides of the facility are without dedicated heat. This maintenance work is estimated to take 1-2 days to complete.

Employees in impacted locations should be prepared to have a jacket or a sweater available to help manage lower-than-typical indoor temperatures during this period.

For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

January 31, 2023 – Reserve Your Spot at the F&S Blood Drive on Feb. 1

Nine donation times remain for the F&S Blood Drive on Wednesday, February 1, from 11:30 a.m. to 3:30 p.m. in the PPSB north parking lot. New donors will receive a voucher for a $25 gift card or a T-shirt. Returning donors can pick between a $10 gift card and a T-shirt.

HELP FILL UP THE REMAINING SLOTS

Whole Blood
12:30 – 1:00 p.m. (4) slots
1:30 p.m.
2:50 p.m.
3:10 p.m.

Double Red Cell (details)
12:30 p.m.
1:30 p.m.

To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. Walk-ins are always welcome on the event day, but those with appointments will have priority.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

January 24, 2023 – REMINDER: D&I Noontime Knowledge with Peter Fritzsche

International Holocaust Remembrance
Dr. Peter Fritzsche, a professor of history at the University of Illinois, will be the special guest speaker at tomorrow’s F&S’ Diversity and Inclusion Committee’s Noontime Knowledge in recognition of International Holocaust Remembrance Day.

The Zoom meeting will take place at noon, Wednesday, Jan. 25. To join the Zoom meeting, follow the link at
https://illinois.zoom.us/j/81570913368?pwd=aUNGSjhLQVJtajV6SnUraDhvVHJIZz09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 815 7091 3368
Password: 046787

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

January 19, 2023 – Updated Card Access Protocols at the Orchard Downs Community Building

Please be advised that new card access protocols are being established at the Orchard Downs Community Building(509 George Huff Court) to align with access procedures for the preschool. Those changes will go into effect by March 1. F&S staff performing projects or service work, or needing general access to the facility, must follow the updated processes.

Previous F&S card access permissions to the facility will be removed. Once the transition occurs, employees needing access to the building between 8 a.m. and 5 p.m. must report to the Orchard Downs maintenance office to check out a key for entry. The Building Maintenance department has a list of specific shop personnel cleared for urgent or dispatch work after regular business hours. A list of those individuals has been sent to the appropriate supervisory staff.

F&S expects additional access changes to other university facilities in the future. That information will be provided when available. For questions, contact F&S Card Access cardaccessrequest@illinois.edu, 217-300-5432.

January 17, 2023 – D&I Shared Experience Today!

Celebrate Dr. Martin Luther King Jr. Day with F&S’ Diversity and Inclusion Committee
Join us for the third annual F&S viewing of King’s “I Have a Dream” speech. The video from the famous March on Washington is always a good reminder of how far we have come and how far we still need to go. Discussion will follow. The shared experience begins at noon, today, Tuesday, Jan. 17. To join the Zoom meeting, follow the link at
https://illinois.zoom.us/j/83992190043?pwd=ZmYva1I0eXl1K2hwK3F6NFY4NFFZUT09, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 839 9219 0043
Password: 502850

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

January 13, 2023 – Watkins Named Director of Shared Administrative Services

Dear F&S Team,

I am excited to share with you that Jenny Watkins has been named the director of Shared Administrative Services (SAS) beginning Monday, January 16. Jenny has done an outstanding job serving in an interim role since April 2021, helping the organization navigate the financial challenges and supply chain disruptions throughout the COVID-19 pandemic effectively. Among her many accomplishments in that period, she helped the unit ensure materials acquisition under unprecedented circumstances and expedited financial support for urgent efforts required to help protect campus learning and research environments.

Jenny joined our organization in 2013 as associate director of SAS and director of financial operations, where she has been critical to budget reporting, service rate review processes, and assistance for F&S capital construction and small construction services project delivery. Equally important, she leads by example and cultivates an inclusive and thoughtful work environment for her team. Jenny is committed to ensuring that divisional staff are always ready to assist campus customers and deliver the greatest value possible for the university.

As director of SAS, Watkins is responsible for administrative and managerial support for planning, budgeting, and financial resources for F&S departments and divisions, directly overseeing Accounts Payable, Financial Operations, Information Technology Services, Procurement Services, and Stores & Receiving.

Watkins holds a bachelor’s degree in accountancy from Eastern Illinois University and is a Certified Public Accountant in the State of Illinois. Before joining us, she worked at the Archer-Daniels-Midland Company for 16 years. She is a member of the Business Manager’s Group (BMG) on campus and has previously served on the Business Affairs Committee for the BMG.

Please join me in congratulating Jenny on her appointment.

Sincerely,

Ehab Kamarah, Ph.D., P.Eng.
Associate Vice Chancellor and Executive Director, Facilities & Services

2022

December 22, 2022 – December 22 Gift Hour and Time Reporting Deadline

Happy Holidays!

Gift Hour Today
As a way to show appreciation for your efforts, anyone working an entire shift on Thursday, Dec. 22, may leave one hour early, regardless of shift. If you are eligible to use this gift hour, please charge it to XX-9999, phase 065. As a reminder, the gift cannot be used to reduce vacation time already scheduled for this day. If you have questions, please contact your supervisor.

Pre-Winter Break Time Reporting Deadline
All work time between Sunday, Dec. 11, and Saturday, Dec. 24, must be submitted and approved in Mobile Timekeeping by 4 p.m. today, Thursday, Dec. 22. Blue timecards for PC (unpaid) time must also be submitted by this date. Time for employees working regular hours during the gift days, weekends, and/or overtime should be submitted and approved daily in Mobile Timekeeping. Gift days should be charged to XX-9999, phase 047. For questions, contact Larisha Exum lexum@illinois.edu, 217-265-6886.

Dr. Ehab Kamarah
Associate Vice Chancellor and Executive Director
Facilities & Services

December 21, 2022 – Winter Holiday 2022 Contact List

Engineering & Construction Services – Leadership Team
Contact Names and Cell Phone numbers

F&S Service Office – 217.333.0340 (office)

Jim Sims – 217.244.6425 (office), 773.726.8206 (cell)

Director Engineering & Construction Services

—

Campus Code Compliance & Fire Safety

Mike Brown – 217.300.9645 (office), 702.416.4141 (cell)

Associate Director Campus Code Compliance & Fire Safety

Katie Sperl – 217.333.6629 (office), 630.736.9724 (cell)

Associate Director Campus Code Compliance & Fire Safety

—

Construction Services

David Dowler – 217.244.3870 (office), 217.621.6298(cell)

Associate Director Construction Services

Tom Doud – 217.244.3686 (office), 217.729.0637 (work cell)

Construction Superintendent

Randy Long – 217.300.3946 (office), 217.714.7849 (cell)

Construction Superintendent

Josh Rubin – 217.300.2469 (office), 217.377.5493 (cell)

Construction Superintendent

—

Engineering Services

Kelly Jo Hoffmann – 217.244.8940 (office), 217.722.5391 (cell)

Associate Director Engineering Services

Brad Ellison – 217.333.8973 (office), 217.433.1503 (cell)

Management Engineer Design Services

Mike Halm – 217.300.7364 (office), 217.415.8540 (cell)

Management Engineer Design Services

Brian Huckstep – 217.333.1852 (office), 217.649.2223 (cell)

Construction Superintendent Commissioning & Inspection

Jake Jakobsson – 217.265.6849 (office), 217.840.8965 (cell)

Construction Superintendent Commissioning & Inspection

—

Facilities Information Resources

Chad Kupferschmid – 217.244.0407 (office), 217.721.9739 (cell)

Facilities Information Resources Coordinator

Facilities Information Resources (FIR) will have limited staffing December 19th – 22nd; the four days prior to the University’s scheduled Holiday Break December 23, 2022 thru January 2, 2023.

For immediate on-site assistance please coordinate with available staff or alternate contacts.

—

Space Management

Kimberly McLaughlin, FIM Specialist

kam9@illinois.edu

Direct: (217) 300-0143

Out of Office: Dec. 19 – Dec. 22

Contact: Chad Kupferschmid; (217) 244-0407; cakupfer@illinois.edu, December 19 thru 22

—

GIS/GPS Management

Justin Pinnell, GIS Specialist

jwp10@illinois.edu

Direct: (217) 333-1105

GPS Mobile: (217) 552-7085

Available: Dec. 19 & 20

Out of Office: Dec. 21 & 22

Contact: Brett Thompson; (217) 552-7085, for GPS Requests December 21 & 22

—

Records Management

Beth Leitz, RIM Specialist

bleitz@illinois.edu

Direct: (217) 244-0750

Available: Dec. 19 – 21

Out of Office: Dec. 22 & Jan. 3

Contact: Cynthia Cope, cfcope2@illinois.edu ; (217) 333-6065 for reference inquiries and ftp site requests Dec. 22 & Jan. 3.

Chad Kupferschmid will be available December 19 thru 22

—

Safety & Compliance
Occupational Safety and Health concerns requiring urgent attention call the OSH emergency phone at 217-255-2106.

Environmental Compliance concerns requiring urgent attention call the environmental compliance emergency phone at 217-333-3655.

All other, call Jeremy Neighbors at 217-320-1104.

—

Stores & Receiving
Will be open normal hours with reduced staff during the gift days.

Contact Tom Tuttle (tttuttle@illinois.edu or 217-300-1206) or Jimmie Chatman (ichatman@illinois.edu or 217-300-6167).

—

Service Office
Will be on-site for gift days 8 a.m.-4:30 p.m., as always with any issues call 217-333-0340.

—

Garage & Car Pool
The garage and car pool will open the reduced service days from 7:30 a.m.-4 p.m. (Dec 23, 29, and 30) fuel pumps will be open.

We will be closed the weekends and the observed holidays. We will resume operations on Jan. 3.

Operators will be under request only for the entire holidays.

Transportation will be operational from 6 a.m.-2:30 p.m. during the reduced service days, closed during observed holidays.

—

Information Technology Services

Technical Support requiring urgent attention: Contact Brad Trankina (trankina@illinois.edu, 217-300-1384 or 217-497-4446 cell).

—

Financial Operations

Financial Operations will be closed in observance of the university’s designated holidays and gift days. Please direct inquiries or items requiring urgent attention to either Jenny Watkins (watkinsj@illinois.edu, 217-244-7501 or 217-454-6816 cell) or Mike Alsip (alsip@illinois.edu, 217-244-4049 or 217-390-7831 cell).

—

Customer Relations & Communications

Media inquiries and communication items requiring urgent attention: Contact Steve Breitwieser (sbreit@illinois.edu, 217-300-2155 or 217-369-6752 cell) or Travis Tate (tbtate@illinois.edu, 217-244-0493 or 217-377-2205 cell).

Customer inquiries or to initiate new project requests and for general information: Contact Malikah Gordon (magordon@illinois.edu, 217-333-9218 or 217-649-2231 cell).

December 20, 2022 – Happy Holidays from the Diversity and Inclusion Committee

With warm wishes for a healthy and happy new year.

Rocio Arroyave-Jamison, Cheryl Bicknell, Rebecca Bigelow, Shauna Clayborn, Sushanth Girini, Malikah Gordon, Dan Hiser, Brad Klein, Sanja Koric, Ben Kuhlman, Dale Morrison, Jeremy Neighbors, Julie O’Mahoney, Jim Sims, Eric Smith, Ali Tiouririne, Doni Walker, and Ebone White

Please join us at one of our informative brown bags in 2023 (usually the third Wednesday of the month; currently on Zoom). In January, we will host two opportunities: The third annual showing of Martin Luther King, Jr.’s I Have a Dream speech will be on Tuesday, January 17. Then on Wednesday, January 25, in recognition of International Holocaust Remembrance Day, Professor Peter Fritzsche, the W. D. and Sara E. Trowbridge Professor in the history department, will discuss the lead-up to the Holocaust and how that echoes in the modern era.

If you have questions or suggestions for the committee, contact a committee member or Chairperson Sanja Koric skoric@illinois.edu.

December 20, 2022 – End-of-Year Time Reporting

Pre-Winter Break Time Reporting Deadline
All work time between Sunday, December 11, and Saturday, December 24, must be submitted and approved in Mobile Timekeeping by Thursday, December 22 at 4 p.m. Blue timecards for PC (unpaid) time must also be submitted by this date. Time for employees working regular hours during the gift days, weekends, and/or overtime should be submitted and approved daily in Mobile Timekeeping. Gift days should be charged to XX-9999, phase 047. For questions, contact Larisha Exum lexum@illinois.edu, 217-265-6886.

December 19, 2022 – President’s House – Only Emergency Work Will Be Authorized Dec. 20 to Jan. 2

Please be advised that no regular service or project work should be scheduled Tuesday, December 20, through Monday, January 2, at the President’s House (711 West Florida Avenue, Urbana).

Only emergency/dispatch repairs, as outlined by the Building Maintenance department service levels (https://fs.illinois.edu/resources/service-levels), will be authorized during this period.

For questions, contact Tim Mininger mininger@illinois.edu, 217-244-9459.

December 19, 2022 – Happy Holidays!

Dear F&S Team,

Your contributions to the success of the university are significant, and everyone who studies, teaches, performs research, or visits this campus benefits immeasurably from your professionalism.

As we approach the start of another year, it’s remarkable how fast the semesters go by and how much impact and progress we have made in 2022. That’s why getting the chance to celebrate and look back at those achievements during the Holiday Gatherings with you is especially meaningful. Once again, I want to thank the F&S Events Committee and the numerous volunteers who helped make those such festive and fantastic events. It was great catching up with you, sharing stories, and expressing my sincerest thanks before the start of the winter break.

I’m incredibly proud to be a part of such a talented and committed team! Your ability to constantly adapt to present-day challenges, provide excellent customer service, and find new ways to collaborate with the campus community is inspiring. No matter where the bold objectives of the university lead us, you are essential to shaping the future of the U of I through your actions and support.

In recognition of your efforts throughout the year, anyone working an entire shift on Thursday, December 22, may leave one hour early, regardless of shift. If you are eligible to use the gift hour, please charge it to the benefits work order {XX-9999}, phase 065. Remember, this gift applies only to people who are working and cannot be used to reduce vacation time already scheduled for that day. Also, please join me in thanking our colleagues who will be working to support critical operations over the holidays, whether regularly scheduled or on call.

Thank you for always taking great care of the university and making this a home away from home for many students, faculty, and staff. If you’re visiting family and friends soon, I wish you safe travels. I hope everybody enjoys the break and has a lovely holiday and a Happy New Year!

Dr. Ehab Kamarah
Associate Vice Chancellor and Executive Director, Facilities & Services

December 14, 2022 – Still Time to Donate Toys

Santa’s elves will be packing up the Toys for Tots donation boxes on the afternoon of Friday, December 16, but it’s not too late to donate. Help bring holiday cheer to a local child by placing a new, unwrapped toy or game in one of the F&S donation boxes located around PPSB:

West Hallway, near the Tool Room
Southeast Lobby
East Lobby
The hallway, north of the kitchen door

Holiday Gathering Toy Collection
Are you going to one of F&S’ Holiday Gatherings? Toy collection boxes will be on hand at every session. You can bring your unwrapped toy with you for convenient drop-off.

Help with Choosing a Toy
If you’re worried about what sort of toy to donate, the Toys for Tots program offers the following guidance: Toys are needed for children from birth to 12, although some slightly older kids (up to age 16) are also included. Most people donate toys for kids in the two to 10 range, so donations for older kids and babies are particularly welcome. If you are looking for older kids, Toys for Tots suggests sporting equipment/bags/balls, books, backpacks, board games, personal care items (e.g., blow dryers and curling irons), and the like. The Toys for Tots program also notes they cannot distribute gifts with food or realistic-looking weapons. They ask that people avoid those items.

All toys donated at F&S will be distributed to children in Champaign County. Thank you for making a child’s holiday merry and bright.

December 12, 2022 – Mobile Timekeeping Application Back Online

The Mobile Timekeeping application in the my.FS Portal is now online. Because of the outage occurring through the 10 a.m. Payroll deadline, please use blue timecards to submit any time that could not be entered through the application this morning.

Thanks for your understanding and assistance. For questions, contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

December 12, 2022 – Mobile Timekeeping Offline This Morning

Presently, the Mobile Timekeeping application in the my.FS Portal is offline. Information Technology Services (ITS) is performing maintenance to correct this issue. Please do not use Mobile Timekeeping until further notice. Notification of when the application is working will be provided at https://fs.illinois.edu/request/alerts.

For questions, contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

December 6, 2022 – Last Day to Sign Up for the Holiday Gatherings

Join friends and colleagues for one of three Holiday Gathering sessions:

11:30 a.m. to 1 p.m., Thursday, Dec. 15, at the I Hotel and Conference Center
7 to 8:30 p.m., Thursday, Dec. 15, at the I Hotel and Conference Center
2 to 3:30 a.m., Friday, Dec. 16, at the Alice Campbell Alumni Center

To do this, choose the gathering that best corresponds to your shift and then RSVP by either (A) letting your supervisor or foreperson know you’ll be attending or (B) filling out the online form at https://go.fs.illinois.edu/HolidayGatherings.

Whether you choose option A or B, please respond by the end of the day so organizers have an accurate head count and can ensure plenty of delicious food on hand at each event.

Supervisors and forepersons: Please send your final numbers to Doni (at the above email) by Wednesday, December 7, at noon.

November 30, 2022 – F&S Holiday Gatherings – Attendee Information

Dear F&S Team,

I invite you to the F&S Holiday Gatherings on Thursday, December 15 (day and evening shifts), and Friday, December 16 (deep nights), for some great food and camaraderie. I am especially thrilled to announce that the sessions will be held at the I Hotel and Conference Center and Alice Campbell Alumni Center this year. While previous events hosted in the Transportation Bay were fantastic thanks to your efforts, the transition to these new locations will allow more staff to enjoy the festivities entirely without providing additional support for set-up or clean-up activities.

Please join me for the session that best corresponds to your shift (11:30 a.m. or 7 p.m. on Dec. 15 at the Illinois Conference Center in Heritage Hall or 2 a.m. on Dec. 16 in the Alumni Center Ballroom). To help the F&S Events Committee with an accurate headcount, all employees should RSVP to their supervisor or foreperson by Tuesday, Dec. 6. Retirees are also invited and encouraged to participate. Final shop and departmental participation totals should be submitted using the sign-up sheet routed this week. Individuals may use the online form at https://go.fs.illinois.edu/HolidayGatherings.

As a reminder for time reporting, employees who take a 30-minute lunch should charge one hour on their time cards as an F&S-approved event. Employees who take one-hour lunches should charge 30 minutes. The time should be charged to work order {XX-9999}, phase 065. Speak to your immediate supervisor regarding any scheduling or attendance questions.

Complimentary parking is available at the I Hotel. Lot D22 at the corner of Oregon Street and Lincoln Avenue, along with nearby street spaces, can be used for temporary overnight parking during the deep night session. For any questions regarding disability-related accommodations, menu-related concerns about dietary offerings or food allergies, and general event items, contact Doni Walker dewalke@illinois.edu, 217-333-0101.

Because of our many assignments at the university, getting everybody together at this time can always be challenging, making these opportunities to spend celebratory time with each other even more memorable. I look forward to seeing you in person at the gatherings and again having the chance to express my appreciation for your dedication and achievements.

Sincerely,

Dr. Ehab Kamarah
Associate Vice Chancellor and Executive Director, Facilities & Services

November 22, 2022 – Have a Happy Thanksgiving!

Dear F&S Team,

As we approach Thanksgiving, I want to express my genuine gratitude for your outstanding service to the university. The ways that your collective efforts at F&S make a positive impact on the campus are immeasurable, especially in today’s evolving higher education landscape. Whether responding to thousands of monthly customer service requests; collaborating on groundbreaking research; meeting project deadlines to renew the facilities and grounds; providing resources and assistance to students, faculty, and staff; or the many unique contributions you make, your expertise promotes the excellence of the U of I and the continued success of our unit.

I am incredibly privileged to have the opportunity to witness this teamwork firsthand and to share your achievements across campus. I appreciate your commitment to always helping others, remaining on call and ready to respond 24/7, and innovating to meet the bold vision for the future of the university. What makes me even more proud is that this tremendous support and camaraderie extends to each other and creates an environment where everyone can be at their best.

To express my thanks, anyone working an entire shift on Wednesday, November 23, may leave one hour early, regardless of shift (charge to work order {XX-9999}, phase 065). Please remember that this gift hour applies only to those individuals working and cannot be used to reduce vacation time already scheduled on the day before the Thanksgiving holiday.

I hope the extra hour gives you a head start on getting ready for the holiday with family and friends. Stay safe when traveling, enjoy the well-deserved break, eat some terrific food, and have a wonderful and memorable holiday!

Dr. Ehab Kamarah
Associate Vice Chancellor and Executive Director, Facilities & Services

November 16, 2022 – It’s the Final Day of CCFD!

As the Campus Charitable Fund Drive comes to a close, I wanted to take a moment to thank you for your support. Because of your generosity, charities here at home and around the world will be better able to support children, feed the hungry, protect the environment, cure disease, help animals in need, and do so much more. Thank you for being a light in the world with your contributions.

Although today is the official last day of CCFD, it is still possible to make a donation. Simply go to https://ccfd.illinois.edu/give/ to set up an ongoing payroll deduction or make a one-time donation by check. With more than 700 charities to choose from, you can support the programs that have meaning for you. Learn more about an individual charity or umbrella organization at https://ccfd.illinois.edu/search-agencies/.

If you still wish to contribute to the Crisis Nursery fundraiser by ordering a pork sandwich lunch, today is also the last day to sign up for that. RSVP to Robin Royer rroyer@illinois.edu, 217-300-6988 (include your delivery address and room/office number for delivery). Dine in or pick up your lunch at the Abbott North Trailer, 1117 S. Oak Street, between 11:30 a.m. and 12:45 p.m., tomorrow.

It has been my pleasure to lead F&S’ charitable endeavors this year, and I especially want to thank the F&S CCFD team for their assistance and support.

Rebecca Bigelow	Mike Larson	Jim Sims
Cindy Carlson	Mary McElvain	Marlo Wax
Andres Fradkin	Angel Oates	Isaac Williams
Todd Hawkins	Sarthak Prasad	Douglas Winkler
Ben Kuhlman	Robin Royer	Patrick Wood

The CCFD is a major undertaking by the university, and it is only through the efforts of many people, pooling their time and their donations, that it is a success. I am very grateful to all volunteers and donors who have helped this year.

With much appreciation,

Doni Walker
Associate Director of Inclusion and Organizational Development

November 15, 2022 – D&I Brown Bag Zoom Discussion Tomorrow

Celebrate Native American Heritage Month
This month the Diversity and Inclusion Committee will show a video of Ho-Chunk Nation Chief Gerald Savage. In his talk, he explores the history and heritage of Native Americans in Illinois, explaining traditions, artifacts, and more.

Join us for this interesting presentation at noon tomorrow, Wednesday, Nov. 16. To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 889 0039 4917
Password: 592870

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

November 7, 2022 – Midterm Election Reminder

The Midterm Election is tomorrow, Tuesday, November 8. This year, election day is an official state holiday. As such, the university’s COVID testing site will be closed, as will libraries and most classroom buildings. Other locations, such as Campus Recreation and the Illini Union, will be open during regular hours. It is best to check on the opening status of any building before you go.

If you are planning to vote, polling places will be open between 6 a.m. and 7 p.m. To find a polling place in Champaign County, visit https://champaigncountyclerk.com/elections/many-ways-vote/election-day-voting-information. This election, all polling sites are open to any Champaign County voter, or anyone eligible to be a voter in Champaign County.

Residents may register to vote at a polling place on election day and then cast their vote. You must have ID and a piece of mail that is not more than 30 days old. For examples of acceptable forms of these items, visit https://champaigncountyclerk.com/elections/register-vote/acceptable-forms-id-address-verification.

For employees, holiday usage and pay policies will apply as they do for all other designated holidays. Employees who are required to work may be eligible for release time to vote per university policy.

November 7, 2022 – Nighttime HVAC Cleaning at PPSB on Nov. 9

The sheetmetal workers will perform air handler cleaning and microbial fogging ductwork beginning at 5 p.m. on Wednesday, November 9.

Employees in and adjacent to the following areas serviced by the air handler are asked to cover, put away, or remove any items that may be sensitive to a slight chlorine-based cleaner. This includes taking precautions with equipment and materials located in collaboration areas or shared spaces.

ROOMS IN VENTILATION SERVICE AREAS

115
117
143
145
146
147
148
153E

For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

November 7, 2022 – F&S Internal Communications Survey – Last Chance to Submit Your Feedback

Today is the final chance to indicate your internal communication preferences and provide comments at https://go.fs.illinois.edu/CommunicationsSurvey.

The survey only takes a few minutes and does not ask for personal information. Thanks to all F&S staff who have already completed the survey online or returned the paper form. Your responses over the last several weeks are much appreciated!

Customer Relations & Communications will share the survey results with you once they are compiled, along with the next steps for this initiative.

Please send questions about the survey to fscustomerrelations@illinois.edu.

November 2, 2022 – Nighttime HVAC Cleaning and Ductwork at PPSB Tomorrow

The sheetmetal workers will perform air handler cleaning and microbial fogging ductwork beginning at 5 p.m. on Thursday, November 3.

Employees in and adjacent to the following areas serviced by the air handler are asked to cover, put away, or remove any items that may be sensitive to a slight chlorine-based cleaner. This includes taking precautions with equipment or materials located in conference rooms or shared spaces.

ROOMS IN VENTILATION SERVICE AREAS

127
127B
128
131
135A
135B
135E
136A
136B
136C
136D
136E
C135
C136

Additional HVAC maintenance is scheduled for next week, and a similar reminder will be sent in advance of that work. For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

November 2, 2022 – Coffee, Donuts, Donate CCFD Event!

The Campus Charitable Fund Drive (CCFD) ends in two weeks. Do you still have questions? Do you need help with forms? Drop by the West Hallway tomorrow morning, Wednesday, Nov. 2, between 6 and 9 a.m. Coffee and donuts will be served (from Espresso Royale and Ye Olde Donuts, respectively), and F&S CCFD volunteers will be on hand if you need help donating or finding a favorite charity (https://ccfd.illinois.edu/search-agencies/).

October 31, 2022 – F&S Internal Communications Survey – Online Feedback Period Extended

Many thanks to the hundreds of F&S staff who have already taken the F&S internal communications survey and shared important feedback that will help shape the future of the information received from Customer Relations & Communications (CRC).

The online feedback deadline is being extended to Monday, November 7, to ensure everyone has had an opportunity to provide input. Take the short survey here:

https://go.fs.illinois.edu/CommunicationsSurvey.

The survey strives to determine the following:

How do you like to receive your information?
How effective are the current communication methods?
What types of content do you want to see?
What new and innovative ways would help you better access unit information?

SHOP AND DEPARTMENTAL SURVEY FORMS
Please remember to return all completed paper forms to the tray in PPSB 147 (next to the Service Office) as soon as possible. Thank you to forepersons, supervisors, and administrative support professionals for helping to collect and turn in these finalized submissions.

CRC values your opinions and appreciates you taking the time to offer your comments. Please send questions to fscustomerrelations@illinois.edu.

October 13, 2022 – Shannon Lybarger

With great sadness, we inform you of the passing of Shannon Lybarger on Tuesday morning.

Shannon joined F&S in 2019 as an electrical engineer specialist in Design Services, where she provided electrical power and lighting design documents for small construction projects across the campus. Her work helped improve many university spaces, from laboratory upgrades to office transformations. Before the U of I, she worked at MSA Professional Services in Champaign for well over a decade.

Shannon’s hallmarks were her positivity and upbeat nature and how she consistently spread that enthusiasm to those around her. Colleagues throughout the organization will greatly miss the joy and teamwork she brought to projects and initiatives.

Visitation will be from 5 to 7 p.m., Friday, October 14, at Freese Funeral Home in Tolono (407 N. Bourne Street). A funeral service will be held at 10 a.m., Saturday, October 15, at St. Paul Lutheran Church in Sadorus (101 E. Church Street).

Our deepest sympathies are with Shannon’s family, friends, and coworkers during this time. Condolences may be offered on her obituary page at https://www.freesefh.com/obituary/Shannon-Lybarger.

September 28, 2022 – F&S Blood Drive Today – Walk-ins Welcome!

The Bloodmobile will be in the PPSB north parking lot TODAY from 10 a.m. to 2 p.m. Walk-ins are welcome – especially beginning at 11:30 a.m. You will receive a voucher for a blood-type mug or a $10 gift card for your donation.

Several more donors are still needed to reach our goal. To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

Remember face coverings are required.
Eat before donating.
Bring your photo ID.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

September 27, 2022 – Reaffirmation of Our Commitment to Institutional Equity

Dear Members of the University Community,

The University of Illinois is committed to being a community in which each person’s abilities, talents, perspectives, life experiences, faith, and culture are respected and valued. We can only achieve our mission as a global research university if we uphold the most fundamental principles of academic freedom, equity, and human dignity, and use our collective intellectual and scholarly power to address structural and systemic biases and social disparities in our community, the state of Illinois, our nation and world. Every one of us — our students, staff, and faculty — has a role to play in this effort.

One important way we manifest our commitment to a diverse and inclusive campus is through our affirmative action and nondiscrimination policies. The University prohibits discrimination and harassment based on race, color, religion, sex, pregnancy, disability, national origin, citizenship status, ancestry, age, order of protection status, genetic information, marital status, sexual orientation, gender identity, arrest record status, unfavorable discharge from the military, or status as a protected veteran. These protections apply to all members of the campus community. This includes admissions, enrollment, and provision of services, programs, and activities, and all aspects of employment, including but not limited to recruitment, selection, promotion, transfer, merit increases, salary, training and development, and separation.

In addition, as a part of our affirmative action plan, consistent with state and federal laws, we undertake good faith efforts to increase the representation of women, minorities, individuals with disabilities, and veterans among our faculty and staff. These steps include proactively reaching out to people of color, women, protected veterans and individuals with a disability to apply for jobs on campus, ensuring that our selection and hiring processes are free of bias and discrimination, and monitoring our progress. I am committed to our affirmative action plan as a critical way to further equal employment opportunity and ensure that our teaching, research, and service efforts reflect the diversity that exists in our community and beyond.

Please see the Office for Access & Equity website to learn more about OAE’s broader services related to equity, affirmative action and accessibility, and to review the nondiscrimination policy and sexual misconduct policy and associated procedures for discrimination, harassment or retaliation. You can submit a discrimination or harassment claim through the university’s online reporting forms. Retaliation against any person for exercising their rights under these policies is strictly prohibited.

The Accessibility and Accommodations Division of the Office for Access & Equity facilitates disability, religious and pregnancy/parenting accommodations for all faculty, staff, undergraduate and graduate student employees, as well as job applicants. To request a reasonable accommodation, employees can complete the online accommodation request form. The Division engages in an interactive process to determine the appropriate reasonable accommodation for each person. The division also provides advice, consultation and educational programming to increase awareness and inclusion of individuals with disabilities.

Students can learn more about academic supports and accommodations services by contacting Disability Resources & Educational Services. Students also have the right to request accommodations for religious observances and can learn more from the Office of the Dean of Students.

We recently shared an update regarding Title IX and our commitment to prevent and respond to sexual misconduct. Please visit the We Care website to learn more about confidential and non-confidential resources, university policies, disciplinary procedures, rights and options and additional information related to the prevention, reporting, and response to sexual misconduct.

It is my firm commitment to ensure that equal opportunity and access will be provided throughout our university to all current and prospective students and employees. I encourage you to learn more and get involved in our effort to maintain a university community where everyone has the opportunity to learn, collaborate, and thrive.

Sincerely,

Robert J. Jones
Chancellor

September 26, 2022 – 10 Appointment Times Still Available for the F&S Blood Drive

The F&S Blood Drive on Wednesday, September 28, 10 a.m. to 2 p.m., needs more donors to reach its goal for whole blood collection. Currently, 10 appointment slots remain for the fall giving event at PPSB.

HELP FILL THESE DONATION TIMES

Whole Blood
10:40 a.m. – 11:10 a.m. (3) slots
11:30 a.m. – 12:40 p.m. (7)

You will receive a voucher for a blood-type mug or a $10 gift card for your donation! To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. COVID vaccinations will not restrict your ability to donate blood. All F&S staff, whether unvaccinated, partially vaccinated, or fully vaccinated, can participate.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

September 22, 2022 – Help Give Back to Your Community – Donate Blood at PPSB on Sept. 28

A critical blood shortage remains locally and nationally. Because of this urgent need, if you can give, please consider signing up for the F&S Blood Drive on Wednesday, September 28, 10:00 a.m. to 2:00 p.m., at PPSB.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

REMAINING DONATION TIMES

Whole Blood
10:30 a.m. – noon (8) slots
12:20 p.m. – 12:40 p.m. (3) slots
1:10 p.m.
1:20 p.m.

COVID-19 PROTOCOLS

COVID vaccinations will not restrict your ability to donate blood. All F&S staff, whether unvaccinated, partially vaccinated, or fully vaccinated, can participate. Blood donation is safe; to keep it so, all donors must have an appointment and wear a face covering throughout the donation process. You will also need to bring a picture ID. Eligibility requirements are available at https://www.bloodcenter.org/donate/donor/requirements-faq/.

Thanks for your continued support of ImpactLife and the Champaign-Urbana community.

September 21, 2022 – New On-Campus COVID Testing Location Added

SHIELD Illinois (https://shieldillinois.com/) has opened a new COVID testing site on campus at the Campus Recreation Center East (CRCE). It is open to faculty, staff, and students; their family members; and the public. While SHIELD Illinois owns and operates this site, the university continues to run its testing site at the Illini Union. You must continue using the Union site if you are required to test weekly to remain in compliance with current university COVID protocols.

The CRCE site is open 7:30 a.m to 5:30 p.m., Monday through Friday. Although walk-ins are welcome, appointments are encouraged. To make an appointment at CRCE or one of the other SHIELD Illinois sites around the state, visit https://shieldillinois.com/get-tested/.

If you go:

Free parking is available for those using community testing at marked spaces on Dorner Drive, south of CRCE.
Please use CRCE’s east entrance instead of the main south entrance off Gregory Drive.
Results will be emailed within 24 to 48 hours.

If you have questions about your test results, call SHIELD Illinois at 217-265-6059.

September 21, 2022 – D&I Brown Bag Zoom Discussion Today

Brown Bag with Keith Hays
Keith Hays, the Americans with Disabilities Act information technology (ADA IT) coordinator in the Office of Access and Equity, will be the guest speaker at today’s D&I Brown Bag (Wednesday, September 21, at noon). Hays will discuss ways to make your websites and documents accessible for people of all abilities.

To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 881 7894 6201
Password: 236689

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

September 16, 2022 – Run to Remember Road Closures Tomorrow Morning

Beginning at 7:00 a.m., on Saturday, September 17, several roads will close throughout Champaign-Urbana for the Run to Remember event.

The race starts and ends on First Street, adjacent to Memorial Stadium. Other roads affected include sections of Green Street, Race Street, Pennsylvania Avenue, Sixth Street, Peabody Drive, Fourth Street, and Kirby Avenue (course map PDF). Roads and intersections will reopen as the last participants go through an area. Please expect delays and watch for detours when navigating the area during this period. Streets near the start/finish line may remain unavailable for several hours.

For questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

September 14, 2022 – Mentoring Informational Meetings Tomorrow

Two informational sessions will be held tomorrow, September 15, for those wanting to know more about mentoring a student in Champaign or Urbana public schools. You’re invited to attend at either noon or 12:30 p.m., in PPSB conference room 128. Current F&S mentors and coordinators from the CU One-to-One program will be on hand to explain the process and answer questions. Pizza will be provided.

Mentoring is an approved event at F&S, and up to an hour per week during the school year can be charged. The gift of your time can make a huge difference in the life of a child.

For more information, contact Jim Sims jimsims@illinois.edu, 217-244-6425.

September 13, 2022 – Homer Green

We are deeply saddened to inform you of the passing of Building Service Worker Homer Green on Sunday, September 11.

Homer was an extraordinarily kind and helpful coworker who had recently joined our organization as a part of the deep nights shift on north campus. He graduated from Champaign Central High School and was known as a good neighbor and friend who supported others in our community.

A memorial visitation will be held on Thursday, September 15, from 5 to 7 p.m., at Morgan Memorial Home in Savoy (1304 Regency Drive West). Condolences may be offered by visiting http://www.morganmemorialhome.com/obituary/5879/.

Our thoughts and sympathies are with Homer’s family and friends during this time, including his colleagues in Building Services.

August 31, 2022 – Mandatory Supervisor Safety Training

A required safety course, Training Session for Module 1 – Guiding Principles, will be held in person on Wednesday, September 7, at 9 a.m. in Stores & Receiving Conference Room 1A. This course must be completed by all supervisors.

All individuals who have been given new supervisor responsibilities since January 2020 should plan to attend. Employees in a supervisory position prior to January 2020, but who were unable to attend previous sessions, have already been sent a request to sign up. To register, please complete the form at go.fs.illinois.edu/SupervisorTraining.

August 19, 2022 – Road Closures for New Student Convocation

Please be aware of the following road closures this afternoon due to New Student Programs welcome events at the State Farm Center and Memorial Stadium.

First Street between Kirby Avenue and Peabody Drive will be closed to vehicular traffic from noon to 1:30 p.m.
Kirby Avenue, First Street to Fourth Street, will also be temporarily barricaded from 11:45 a.m. to noon when students move from the State Farm Center to Grange Grove.

For more information and to view a map, visit https://fs.illinois.edu/approved-closures.

August 16, 2022 – REMINDER: D&I Brown Bag Zoom Discussion Tomorrow

Brown Bag with Doni Walker
Associate Director of Inclusion and Organizational Development Doni Walker will lead August Critical Conversation – How to Be an Ally in Today’s World over Zoom, tomorrow, Wednesday, August 17, at noon, as part of the D&I Brown Bag series. After her talk, there will be time for questions and discussion.

To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 868 5509 2557
Password: 061889

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

August 15, 2022 – Move-In Week

It’s Move-In Week once again. Early arrival began yesterday and continues today, and then the schedule is as follows:

Living-Learning Community: Tuesday (August 16)
First-Year Students: Wednesday and Thursday (August 17 & 18)
Returning Students: Friday (August 19)
Additional Weekend Days: Saturday and Sunday (August 20 & 21)

This will create additional traffic around the residence halls and more vehicles on campus and in parking lots. F&S employees should use alternate routes as much as possible during this period. Please also slow down in these congested areas. See the maps below for the Champaign and Urbana residence hall drop-off maps. Note different colors are used to send residents to the various dorms (see captions).

Champaign Move-In Map Showing Suggested Routes

This map shows the Champaign Halls and Ikenberry Commons: Green is used for Hopkins, Scott, Snyder, Weston, and Bousfield. Purple represents Wassaja and Nugent. Blue denotes Barton, Lundgren, and Taft-Van Doren

Urbana Move-In Map Showing Suggested Routes

This map shows the Urbana Halls. Green represents Allen Residence Halls. Blue denotes Busey-Evans. Yellow is used for the Florida Avenue Residence Halls, pink for the Illinois Street Residence Halls, orange for Lincoln Avenue Residence Halls, and purple for Pennsylvania Avenue Residence Halls.

August 3, 2022 – Employee Appreciation Lunch – Three Times to Accommodate All Shifts

The Employee Appreciation Lunch is on Tuesday, August 9, between 11:30 a.m. and 1 p.m., in Lot 31 (the field east of PPSB). The menu will include meat and vegetarian options (pulled chicken/pork or a black bean burger), assorted sides, drinks, and frozen desserts.

Hand sanitation stations will be easily accessible, and individuals are always welcome to wear a face covering to help protect themselves and others. To minimize contact and expedite serving, helpers will be stationed at multiple tables to provide the various food items.

Additional Events for Afternoon and Deep Night Shifts
Food will also be served to afternoon and deep night shift staff at 7 p.m. and 2 a.m. (August 10) in the Garage and Car Pool east bay.

Request for More Volunteers
Volunteers are still needed for all events to help serve the food. If you would like to assist, please sign up using the Microsoft online form (login required) at 2022 Summer Picnic Volunteer Sign-up Sheet.xlsx.

Time Reporting Procedures
The appreciation lunch is an F&S approved event. Day and evening shift workers who attend their respective events will be allotted up to 1½ hours to participate. Use work order {XX-9999}, phase 065 for the time that exceeds your regular lunch hour.

For questions, please contact Doni Walker dewalke@illinois.edu, 217-333-0101.

August 2, 2022 – Water Main Break – Urgent Repair Work Underway on South Oak Street

Please be advised that F&S crews are performing urgent repairs on South Oak Street because of a water main break earlier this morning. The water main break near the Nuclear Physics Laboratory and Oak Street Chiller Plant will narrow the road egress but will not require a closure.

Employees are requested to avoid this general area and use alternate routes for service vehicles until the work is completed. Status updates will be provided at https://fs.illinois.edu/request/alerts.

Thanks for your assistance and patience as the repairs are made. For questions, contact Director of Utilities Distribution Frank Colacicco frankc10@illinois.edu, 217-300-3017.

July 28, 2022 – Urgent Repair Work Underway at PPSB for a Water Leak

Because of a water leak identified in the northwest corner of PPSB, chilled water service to the facility has been temporarily shut off until repairs can be completed. As a result of this interruption, staff throughout the building may experience warmer-than-typical temperatures this afternoon.

Status updates will be provided at https://fs.illinois.edu/request/alerts. Employees are asked to stay clear of this general area and use alternate routes and parking locations for service vehicles until the repairs are made.

Thanks for your assistance and patience as crews perform this urgent work. For questions, contact Director of Utilities Distribution Frank Colacicco frankc10@illinois.edu, 217-300-3017.

July 27, 2022 – Jeffrey Kendrick, Jr.

It is with great sadness that we inform you of the passing of grounds worker Jeffrey Kendrick on Sunday, July 24. Jeff joined F&S in April 2017 after serving for many years in similar roles as a groundskeeper for both the Urbana and Champaign Park Districts.

The visitation will be Friday, July 29, from 5 to 8 p.m., at Renner-Wikoff Chapel (1900 S. Philo Road, Urbana). Funeral services will be held on Saturday, July 30, at noon, also at the funeral home, with burial to follow in Mt. Hope Cemetery, Champaign.

We extend our deepest sympathies to Jeff’s family and friends, especially his colleagues in the Grounds department. Jeff’s good nature and friendship will be greatly missed by those who had the opportunity to work with him on beautifying the campus landscape and as a part of other projects and initiatives at F&S.

To offer condolences and for information on memorials, please visit
https://www.renner-wikoffchapel.com/obituary/Jeffrey-KendrickJr.

July 19, 2022 – Kyle Messer – Arrangements and Obituary

A memorial service will be held for Kyle Messer at 11 a.m. on Saturday, July 23, at Full Gospel Christian Fellowship, 619 S. Railroad Avenue in Paxton. The visitation is at 10 a.m. Burial will follow in Glen Cemetery with a celebration of life afterward at the church.

For over a decade, Kyle was a part of the Building Services department as a swing BSW who primarily rotated throughout buildings on south campus.

Our heartfelt sympathies are with Kyle’s family and friends during this time. For condolences, memorial information, and an obituary, visit
https://www.baierfuneralservices.com/obituary/kyle-messer.

July 19, 2022 – REMINDER: D&I Brown Bag Zoom Discussion Tomorrow

Brown Bag with Dennis Craig
F&S’ own Dennis Craig, campus historic preservation officer, will be the guest speaker at tomorrow’s D&I Brown Bag (Wednesday, July 20, at noon). He will discuss accessibility on campus over the years in his talk, “Making a Campus Accessible: From the Beginning of Building Accessibility to Universal Design.”

To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 867 7405 3799
Password: 688042

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

July 19, 2022 – Kyle Messer

We are deeply saddened to inform you of the passing of building service worker Kyle Messer on Thursday, July 14. Kyle joined F&S in December 2011 and performed custodial service as a swing BSW who primarily rotated throughout buildings on south campus.

Our heartfelt sympathies are with Kyle’s family and friends during this time, including his cousin, fellow BSW Corey Allen, and his many colleagues in the Building Services department.

Funeral arrangements are pending, and updates will be shared as more information becomes available.

July 14, 2022 – New Lincoln Avenue Closure Beginning July 18

Lincoln Avenue will be closed to through traffic between Green Street and Springfield Avenue, starting Monday, July 18 through Friday, August 12, as crews make repairs to the bridge over Boneyard Creek. A detour route around the construction area will redirect northbound and southbound traffic to Goodwin Avenue from Green Street and Springfield Avenue.

Access will be maintained to properties and businesses near the closure location from side streets at all times. Motorists and pedestrians are encouraged to travel carefully through construction zones. For more information, contact Chase Hinton cthinton@urbanaillinois.us, 217-384-2342.

A listing of current closures is available at https://fs.illinois.edu/approved-closures. For university-related questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

June 30, 2022 – Fourth of July Parking Changes

Champaign County Freedom Celebration (CCFC) activities will close Lot E14 and the E14 Shuttle Lot between 5 p.m. on Saturday, July 2, and 7 p.m. on Tuesday, July 5, for the Fourth of July fireworks. No one will be allowed to park in these locations at any time during this period, including those scheduled to work the evening of July 2 or anytime on July 3 or 5.

The CCFC will relocate any vehicles that remain in Lot E14 after 5 p.m. Saturday. To avoid a citation, all vehicles must return to their assigned lot by Wednesday, July 6, at 6 a.m.

F&S will provide shuttle bus transportation to PPSB from both temporary lots between 6:45 a.m. and 8 a.m. Tuesday morning. Return transportation will run between 2:30 and 5:15 p.m. The shuttle will drop off and pick up at PPSB’s south doors by the West Hallway.

For questions, contact the Parking Department parkingcomments@illinois.edu, 333-3530.

June 27, 2022 – Election Day Reminder

Illinois’ Midterm Primary Election is tomorrow, Tuesday, June 28. Typically, employees are expected to vote during non-working hours. However, if an employee’s work hours conflict with polling hours, then the employee may be eligible for time off to vote, per State of Illinois law. Employees whose work hours begin less than two hours after the opening of the polls AND end less than two hours before the polls close are entitled to a paid absence of up to two hours during their workday to vote. Prior supervisory approval is required.

Civil service non-exempt and other hourly employees who must work but who qualify for a paid absence to vote, per the explanation above, should report voting time using work order {XX-9999}, phase 004.

Polling places will be open between 6 a.m. and 7 p.m. To search for your home precinct or find a list of universal polling places in Champaign County, visit https://champaigncountyclerk.com/elections/many-ways-vote/election-day-voting-information. People residing in other counties can find their county clerk’s website from links on the Illinois Association of County Clerks and Recorders site: https://www.iaccr.net/MemberCountiesMain.html.

June 23, 2022 – Updated Card Access Protocols at 111 E. Green St. and the Children’s Research Center

Please be advised that new card access protocols have been established at 111 E. Green Street and the University Primary School/Children’s Research Center (2202 Kirk Drive). F&S staff performing project, service work, or needing general access to these facilities must follow the updated processes.

111 E. Green Street
The University of Illinois System’s University Accounting & Financial Reporting service center requests that F&S staff only use one of two card access doors at the facility. Physical keys should no longer be used when entering the building.

University Primary School/Children’s Research Center
Previous F&S card access permissions to the facility have been removed. Employees needing access to the building should coordinate with their supervisors to request temporary i-card privileges from facility contacts in advance. In case of urgent or dispatch work, the Building Maintenance department has already received access exemptions for the steam distribution operators and elevator mechanics.

F&S expects similar access changes to additional university facilities soon. That information will be provided when available. For questions, contact F&S Card Access cardaccessrequest@illinois.edu, 217-300-5432.

June 14, 2022 – D&I Brown Bag Zoom Discussion Tomorrow

Celebrate Juneteenth with D&I
The upcoming Diversity and Inclusion Brown Bag will include a History of Juneteenth, presented on video by Dr. Shennette Garrett-Scott, followed by a discussion. Come learn about the history and traditions of our newest federal holiday.

To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 841 6799 1096
Password: 453401

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

June 7, 2022 – Business Enterprise Program – New Certified Contractor/Vendor Tool

Dear F&S Team,

Business Enterprise ProgramExpanding opportunities for businesses owned by minorities, women, veterans, and persons with disabilities is an F&S and university strategic initiative. Thanks to your efforts, we continue to make meaningful progress on supplier diversity goals and increase the percentages of this annual work.

As another significant improvement to help us exceed our targets in this area, the Purchasing and Information Technology Services departments developed a new Business Enterprise Program (BEP) Contractor Vendor Tool located on ERIN at https://erin.fs.illinois.edu/BEP_Contractor_Vendor_Tool (NetID and password login).

The tool was designed to assist staff and customers in better identifying BEP-certified businesses by their respective specialty areas. This functionality will make it easier to acquire contact information and request a quote for the completion of a purchase order or contract. Contractors listed in this tool are registered with a University of Illinois Vendor ID and exist in AiM. A user guide for the tool, including an explanation of the various search features, is also available.

My sincerest gratitude goes to everyone at F&S involved in bringing this fantastic service online. This collaborative effort started in 2019 and is a testament to excellent teamwork focused on delivering innovative solutions that will benefit the entire organization and campus community.

I strongly encourage everyone to start using this resource and to further increase our involvement with certified diverse vendors whenever possible.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

June 3, 2022 – Lincoln Avenue Closure Beginning June 6

Lincoln Avenue between Green Street and Springfield Avenue will be closed to through traffic starting Monday, June 6, as crews install a new water main. A detour route around the construction will redirect northbound and southbound traffic to Goodwin Avenue from Green Street and Springfield Avenue.

The project work is scheduled for the next two weeks. Access will be maintained to properties and businesses in the closure area at all times. Motorists and pedestrians are encouraged to drive and walk carefully through all construction areas. For more information or questions, contact Chase Hinton cthinton@urbanaillinois.us, 217-384-2342.

A listing of current closures is at https://fs.illinois.edu/approved-closures. For university-related questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

May 31, 2022 – Candidate Presentation Videos and Feedback Forms Available Online

Dear F&S employees,

The Office of the Chancellor would like to thank you for your participation in the search for the Associate Vice Chancellor and Executive Director of F&S. If you were unable to attend one or more of the four presentations in person, videos of each candidate are now available online.

To view the recordings at https://go.fs.illinois.edu/candidatepresentationvideos, you will be asked to log in with your net ID and password on the university’s Media Space website. Please note these videos will be available through 9 a.m. on Friday, June 3.

Remember that watching these candidate presentations is an approved event with prior supervisory approval. Use work order {XX-9999} phase 04 to submit this time.

FEEDBACK FORMS
Links for each of the four finalists’ feedback forms are below. Please provide your input by 5 p.m. this Friday.

Steven Pecic, Senior Director of Facilities Operations and Maintenance, Wayne State University
Col. Michael Klapmeyer, Ph.D., Executive Vice President for Public Works and Facilities, Commander, 18th Civil Engineer Group, Kadena Air Base, U.S. Air Force
Dr. Ehab Kamarah, Interim Executive Director and Director of Capital Programs, F&S, University of Illinois Urbana-Champaign
Mike Bellamy, Executive Director, Facilities Services, Kaiser Permanente

All candidate presentation materials, including resumes, are available in the Box account folder. If you have any questions, or experience technical difficulties, contact Laura Bleakney llbarta@illinois.edu.

With appreciation for your contributions,

Mike DeLorenzo
Vice Chancellor for Administration and Operations

May 27, 2022 – Holiday Time Reporting Reminder

The Payroll Office will be closed on Monday, May 30, in observance of Memorial Day. Due to the designated university holiday, please remember to submit all work hours in Mobile Timekeeping and have the time approved by your supervisor no later than Tuesday, May 31, at 2 p.m.

Any work hours that have not been entered by then will require a pay adjustment via a blue time card signed by the employee and supervisor. Any time corrections must be submitted by Wednesday, June 1, at noon to be paid the Friday after the scheduled pay date. As a reminder, Payroll will not submit or approve time and will only make adjustments after receiving a correctly filled-out blue time card.

Thanks for your assistance with this revised deadline and for using Mobile Timekeeping as a primary means of entry to assist Payroll and expedite processing. For questions, please contact Eric Smith eas@uillinois.edu, 217-244-1394.

May 24, 2022 – REMINDER: Candidate Presentation Today

The fourth finalist for the Associate Vice Chancellor and Executive Director of F&S position will address the campus community this afternoon at 4 p.m. in the Law Building auditorium – room 0171. Mike Bellamy is the executive director of Facilities Services for Kaiser Permanente.

Attending or watching these candidate presentations is an approved event with prior supervisory approval. Use work order {XX-9999} phase 04 to submit this time.

You can view Bellamy’s background information at https://go.fs.illinois.edu/candidatepresentations.

May 20, 2022 – Hasselbring Named Associate Director of Capital Programs, Project Management

Dear F&S Team,

Please join me in congratulating Jon Hasselbring on his appointment as associate director of Capital Programs, Project Management.

Jon has served in this role in an interim capacity since last July. During this period, he has acted as the primary liaison for F&S on campus public-private partnership (P3) projects and as the project manager for the Ubben Basketball Practice Complex expansion and Atkins Golf Club course renovation. In addition to those responsibilities, Jon has done an outstanding job mentoring staff and student interns.

Jon started at F&S in 2019 as a senior project manager. Before joining our organization, he was the director of planning and operations for the Champaign County Forest Preserve District and an associate architect with Linden Group Architects in Orland Park. Jon holds a bachelor’s degree in architectural studies and a master’s of architecture from UIUC. He is a licensed architect in Illinois and a LEED® Accredited Professional.

Once again, thanks to Jon for all of his efforts, and well done on earning this opportunity.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

May 19, 2022 – AiM and my.FS Portal Maintenance Update

Information Technology Services (ITS) will perform additional maintenance on AiM and the my.FS Portal beginning at 10:30 a.m. to resolve the remaining software issues.

Further status updates on the return of the online software systems will be provided at https://fs.illinois.edu/request/alerts.

For questions, please contact the F&S ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

May 19, 2022 – AiM and my.FS Portal Maintenance This Morning

Due to maintenance, AiM and the my.FS Portal will be unavailable for approximately 30 minutes this morning. The temporary outage began at 8:30 a.m. The workplace management software systems and applications will return online after that period.

For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/.

May 17, 2022 – D&I Brown Bag Tomorrow Join us on Zoom!

May is Asian Pacific Islander Desi American Heritage Month, and the Diversity and Inclusion Committee will welcome guest speaker Dr. Yoon Pak, department head of Education Policy, Organizations, and Leadership (EPOL) at the university, as well as a core faculty member in the Asian American Studies department, at the Zoom D&I Brown Bag on Wednesday, May 18, at noon. She will present “Rethinking the Role of Essential Workers as ‘Academic’ Workers,” and she will include related stories from her family’s immigration history. After her talk, there will be time for questions. This event will be live captioned.

To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 6056 6994
Password: 808121

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

May 17, 2022 – Candidate Presentation Today: Ehab Kamarah

The third finalist for the Associate Vice Chancellor and Executive Director of F&S position will address the campus community this afternoon at 4 p.m. in the Law Building auditorium – room 0171. Dr. Ehab Kamarah is the interim executive director and director of Capital Programs for F&S.

Attending or watching these candidate presentations is an approved event with prior supervisory approval. Use work order {XX-9999} phase 04 to submit this time.

You can view Kamarah’s background information at https://go.fs.illinois.edu/candidatepresentations.

May 17, 2022 – Associate Vice Chancellor and Executive Director of F&S – Schedule

Dear F&S employees,

The finalists for the Associate Vice Chancellor and Executive Director of F&S will visit campus this month. A complete schedule for the candidate presentations is provided below.

Please join us for the sessions addressing the question: “What is your vision for Facilities & Services on the Urbana-Champaign Campus?” The in-person presentations are open to all staff and will be followed by a question-and-answer period. Access to a document of academic and professional accomplishments for each finalist is available in this Box folder. A feedback survey will also be made available there following the events.

The candidate presentations will take place on Tuesdays over the next four weeks, with the first session set for tomorrow.

Steven Pecic, Senior Director of Facilities Operations and Maintenance, Wayne State University – Tuesday, May 3, 4–5 p.m., Activities & Recreation Center (ARC) Auditorium

Col. Michael Klapmeyer, Executive Vice President for Public Works and Facilities, Commander, 18th Civil Engineer Group, Kadena Air Base, U.S. Air Force. – Tuesday, May 10, 4–5 p.m., ARC Auditorium

Ehab Kamarah, Interim Executive Director and Director of Capital Programs, F&S, University of Illinois Urbana-Champaign – Tuesday, May 17, 4–5 p.m., Law Building Auditorium – Room 0171 (must enter Law Building on search bar)

Mike Bellamy, Executive Director, Facilities Services, Kaiser Permanente – Tuesday, May 24, 4–5 p.m., Law Building Auditorium

If you are unable to attend, please note that the presentations will be recorded and made available after all of the campus visits are completed.

Sincerely,

Michael DeLorenzo
Vice Chancellor for Administration and Operations

May 10, 2022 – REMINDER: Candidate Presentation This Afternoon

The second finalist for the Associate Vice Chancellor and Executive Director of F&S position will address the campus community this afternoon at 4 p.m. in the Activities & Recreation Center (ARC) auditorium. Col. Michael Klapmeyer, Ph.D., is the executive vice president for Public Works and Facilities, commander, 18th Civil Engineer Group, Kadena Air Base, U.S. Air Force.

Attending or watching these candidate presentations is an approved event with prior supervisory approval. Use work order {XX-9999} phase 04 to submit this time.

You can view Klapmeyer’s background information at https://go.fs.illinois.edu/candidatepresentations.

May 10, 2022 – Associate Vice Chancellor and Executive Director of F&S – Candidate Update

Dean Tufts, vice president for Facilities and Services at Stony Brook University, has withdrawn from the Associate Vice Chancellor and Executive Director of F&S search.

Therefore, the next presentation on Tuesday, May 10, from 4 to 5 p.m. at the Activities & Recreation Center (ARC) auditorium, will now be given by the first-alternate finalist, Col. Michael Klapmeyer, Ph.D., the executive vice president for Public Works and Facilities, commander, 18th Civil Engineer Group, Kadena Air Base, U.S. Air Force.

You can view Klapmeyer’s background information at https://go.fs.illinois.edu/candidatepresentations.

Please remember that attending or watching these candidate presentations is an approved event with prior supervisory approval. Use work order {XX-9999} phase 04 to submit this time.

May 5, 2022 – Rekeying of Mechanical Rooms – Return Outdated Master Keys to the Locksmith Shop

The locksmiths have completed rekeying all mechanical rooms across campus that previously used the University Mechanical Master (UMM). All shop and departmental personnel with UMM keys still in their possession are asked to return these master keys at their earliest opportunity.

Sign-out forms will remain available for employees needing the new Illinois Mechanical Master (IMM). Project managers and coordinators assisting contractors with acquiring master keys must also follow this process. Building-specific keys may also continue to be requested.

Please remember that the possession and care of master keys is a collective responsibility of F&S departmental and shop personnel. Individuals with master keys are responsible for anyone they have granted mechanical room access. To maintain heightened building security that protects each other and students, faculty, and staff, employees are encouraged to be attentive in their custody of these keys at all times.

If master keys are lost, tell your supervisor immediately so that comprehensive recovery actions can be undertaken. This notification expectation includes work performed on dispatch calls, overnight, or during weekend shifts. For questions, contact Locksmiths Foreperson John Vinton jvinton@illinois.edu, 217-333-1907.

May 5, 2022 – Randy Kornegay to Retire This June

Dear F&S Team,

This morning at the Building Services supervisor meeting, Superintendent of Building Services Randy Kornegay announced that he would retire at the end of this fiscal year. You can read the department’s initial message to the Expanded Management Team here.

Simply stated, what a wonderful and distinguished career for our longest-tenured and one of our most respected colleagues. Randy has been a part of custodial operations on the Urbana campus for the last 50 years and has been a key contributor at F&S since the unit’s formation. In other words, Randy has been a part of almost one-third of the university’s entire history.

In the time that I have known Randy, I have always appreciated his willingness to share his perspectives and provide insight to help improve custodial service delivery on campus. Randy’s dependability, hard work, and skill make him successful. His consistent and thoughtful approach embodies being a trusted and reliable caretaker for this great university.

His work accomplishments and contributions to the university are considerable. Still, his most outstanding achievement may be the positive impact that he has had on so many individuals across our organization and the campus. The number of relationships he has fostered and the knowledge he has shared with others during his tenure are immense.

While we will miss Randy’s camaraderie and detail-oriented approach as a part of our day-to-day operations, we are excited for him as he begins to enjoy an extremely well-deserved retirement. Please join me in thanking him for his unprecedented years of service and the conclusion of a superb career at the U of I.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

May 3, 2022 – REMINDER: Associate Vice Chancellor and Executive Director of F&S Candidate Presentation This Afternoon

The first finalist for the Associate Vice Chancellor and Executive Director of F&S position will address the campus community this afternoon at 4 p.m. in the Activities & Recreation Center (ARC) auditorium. Steven Pecic is the senior director of Facilities Operations and Maintenance at Wayne State University.

Attending or watching these candidate presentations is an approved event with prior supervisory approval. Use work order {XX-9999} phase 04 to submit this time.

For more information about these candidate sessions, please see https://emails.illinois.edu/newsletter/203817885.html.

April 27, 2022 – Associate Vice Chancellor and Executive Director of F&S – Candidate Presentations

Dear F&S employees,

The finalists for the Associate Vice Chancellor and Executive Director of F&S will visit campus next month. Please join us for the upcoming candidates’ presentations addressing the question: “What is your vision for Facilities & Services on the Urbana-Champaign Campus?” The in-person presentations are open to all staff and will be followed by a question-and-answer session.

Access to a document of academic and professional accomplishments for each finalist will be available in this Box folder. A feedback survey will also be made available there following the events. Candidate resumes and the location of the presentation will be released before each campus visit.

The first candidate presentation is from:

Steven Pecic, Senior Director of Facilities Operations and Maintenance, Wayne State University – Tuesday, May 3, 4–5 p.m., Activities & Recreation Center (ARC) Auditorium

We greatly value your participation in the search process, and we encourage you to join us for the presentations. However, if you are unable to watch at the initial times, please note that the presentations will be recorded and made available after all of the campus visits are completed.

Candidate presentations are approved events, but employees must receive prior supervisory approval to attend or rewatch. Use work order (XX-9999) phase 04 Event-Campus to record time. For those whose work hours do not include the entire hour, only the time you would normally work may be charged.

Sincerely,

Mike DeLorenzo
Vice Chancellor for Administration and Operations

April 27, 2022 – Illinois Marathon Events Begin April 28

Illinois Marathon events begin this Thursday. The activities will increase pedestrian traffic on campus and necessitate various road closures, particularly along Kirby Avenue between First and Fourth Streets, which will be closed for street festivals south of Memorial Stadium.

For a full schedule of events, visit https://illinoismarathon.com/event-schedule/weekend-schedule/.

For a complete set of maps, including a larger version of the Beltway Map that indicates how drivers can best avoid road closures on Saturday, see https://illinoismarathon.com/course-info/.

Note that the events at the Activities and Recreation Center (ARC) will cause closures with the university’s COVID testing site in the facility: Friday, it will close at 5 p.m., and testing will be closed there all day Saturday.

Thursday, April 28

A Health & Fitness Expo will be held between 4 and 8 p.m., as well as Youth Run registration, health screening, and goody bag pickup, at the ARC.

Friday, April 29

The Health & Fitness Expo continues between 10 a.m. and 7 p.m. at the ARC.
Races begin at 6:10 p.m. with the Green Street Mile—a one-mile race along First Street that begins just south of Green Street and ends just north of St. Mary’s Road.
A 4th Mile street fest will take place south of Memorial Stadium, between 6 and 10 p.m. This event will have live music, food trucks, and activities for kids.
The 5K Run/Walk has a wave start at Oak Street, south of St. Mary’s Road, beginning at 7:30 p.m.
F&S staff may be particularly impacted on this day, as the race follows Oak Street before turning east on Gregory Drive.

Saturday, April 30

Events begin early with food served north of the starting line beginning at 6 a.m.
The Half Marathon lineup begins at 7 a.m. at First Street and St. Mary’s Road, and the Wheelchair Half Marathon begins there at 7:31 a.m.
The 10K, Marathon Relay, and Half Marathon begin their waves at 7:33 a.m.
The Meijer 14th Mile Celebrate Victory Bash will be held between 8:30 a.m. and noon, south of Memorial Stadium.
The final event, the Youth Run, begins at noon at Memorial Stadium.

April 26, 2022 – Sign Up to Help Habitat for Humanity

Help put a Champaign-Urbana native into a new home. The F&S Diversity and Inclusion Committee is organizing a group to participate in a Habitat for Humanity build day. The project house is for Aquila Hull, a healthcare technician at Carle Foundation Hospital, and her two boys, seven and two. Hull’s family was chosen as the recipient of the newest Habitat house in the community. Hull contributes to her own home through sweat-equity hours, but help is needed to make the house a reality.

Ten to 15 volunteers are needed on Saturday, May 7, between 8 a.m. and 3 p.m. The aim is to brace walls in the morning and install trusses in the afternoon. Although these are heavy, they are easy to move with enough volunteers. Lunch, snacks, and water will all be provided. Please wear clothes that can get dirty, including closed-toe shoes, such as work boots or sneakers.

Hull PhotoTo sign up, please email Jessica Spencer (jaspencr@illinois.edu) by tomorrow, Wednesday, April 27, if possible. Habitat would like a headcount ASAP in case they need to find additional volunteers outside F&S. Questions may be addressed to Jim Sims at jimsims@illinois.edu or Dan Hiser at dwhiser@illinois.edu.

April 21, 2022 – Fifth Street Closure on April 25

Fifth Street between Green Street and John Street will be closed on Monday, April 25, for pothole repairs and to locate underground utilities. The street will be closed to through traffic, but access to all local properties and businesses will be maintained. Weather permitting, this section of Fifth Street will reopen Tuesday, April 26.

Thank you in advance for your patience and cooperation during this project. Motorists and pedestrians are encouraged to drive and walk carefully through this and all construction areas in Campustown.

April 20, 2022 – Face Coverings Now Optional on MTD Buses and in Public Transportation Facilities

Effective Tuesday, April 19, the Champaign-Urbana Mass Transit District (MTD) made wearing face coverings optional on fixed-route, Americans with Disabilities Act paratransit, C-CARTS, and at all MTD facilities, including the Illinois Terminal.

The decision is in response to the Transportation Security Administration lifting its security directive mandating face coverings on public transportation conveyances and hubs. The Centers for Disease Control and Prevention continues to recommend that face coverings be worn in indoor public transportation settings.

For information on operational changes and to review ridership best practices, visit https://go.fs.illinois.edu/MTDnews.

April 19, 2022 – REMINDER: D&I Brown Bag Zoom Discussion Tomorrow

Celebrate National Deaf History Month

April is National Deaf History Month, and the Diversity and Inclusion Committee will welcome guest speaker Tina Cowsert, Access Specialist & Interpreter/Live Captioning Coordinator from Disability Resources & Educational Services (DRES), at the Zoom D&I Brown Bag on Wednesday, April 20, at noon. She will present “A Brief Overview of Deaf Culture, Deaf/Hard of Hearing Common Accommodations.” After her talk, there will be time for questions. This event will be Zoom captioned.

To participate, open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 853 7549 9698
Password: 675128

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

April 15, 2022 – I-74 Ramps to I-57 to Close Starting April 18

Beginning Monday, April 18, the ramp from westbound I-74 to southbound I-57 in Champaign will close. The five-day closure is necessary to construct temporary pavement as part of the ongoing I-57/74 Reconstruction Project. More information about the project is available on the Illinois Department of Transportation website.

UPCOMING DETOUR ROUTES
For motorists wanting to use southbound I-57 from westbound I-74 during this period, a detour will establish using northbound I-57 to Market Street and then back to southbound I-57.

The following week the ramp from eastbound I-74 to northbound I-57 will close for five days. The detour will be southbound I-57 to Curtis Road and then back to northbound I-57.

Motorists can expect delays and should allow extra time when traveling through this area. Severe weather may also cause adjustments to the construction schedule.

April 7, 2022 – Engineering Open House Street Closures

Because of Engineering Open House activities this week, Springfield Avenue will be closed between Wright Street and Mathews Avenue from Friday, April 8, at 7 a.m., to Saturday, April 9, at 6 p.m.

Also, Mathews Avenue between Springfield Avenue and Green Street was closed earlier today for event setup and will reopen Saturday at 6 p.m.

More information and logistics about the Engineering Open House are available on the event website.

Thanks for your cooperation while traveling on campus. Please remember to slow down and use caution with additional pedestrian traffic expected in north campus locations. For university-related questions, contact Transportation Systems Manager Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

April 6, 2022 – Chancellor’s Distinguished Staff Awards (CDSA) Nominations Due April 25

If you know of civil service employees who exhibit outstanding performance and service, nominate them for the prestigious Chancellor’s Distinguished Staff Award (CDSA).

What are the criteria for winning?

Nominees must meet three of five benchmarks:

Excellence in overall work performance
A positive and supportive attitude
Improvement of self and recognition of the efforts of others
Initiative and creativity that results in improved operating efficiency
Enhancement of the image of F&S and/or the university

Who is eligible?

Nominees must have at least two years of service as a permanent civil service staff employee.
The nominee must have a good work record.
A retiree can be nominated, if they had a status appointment in this calendar year.

Nominees are not eligible if they previously won a CDSA.

What do the winners receive?

A thousand dollars
A commemorative plaque
Name inscribed on a plaque in the Illinois Human Resources office
A feature in a podcast or video

Nomination forms (and more information) are available at https://go.fs.illinois.edu/CDSA. The deadline for nominations is Monday, April 25, at 5 p.m.

April 4, 2022 – Happy Holidays from the Diversity and Inclusion Committee

With warm wishes for a healthy and happy new year
from the 2021–2022 Diversity and Inclusion Committee:

Rocio Arroyave-Jamison, Cheryl Bicknell, Rebecca Bigelow, Melvin Boatner, Stuart de Haro, Ayush Gupta, Dan Hiser, Brad Klein, Sanja Koric, Ben Kuhlman, Jeremy Neighbors, Julie O’Mahoney, Ryan Perry, Jim Sims, Monique Settles, Eric Smith, Ali Tiouririne, Doni Walker, and Marlo Wax

Please join us at one of our informative brown bags in 2022 (usually the third Wednesday of the month; currently on Zoom). If you have questions or suggestions for the committee, contact a committee member or Chairperson Dan Hiser dwhiser@illinois.edu, 217-300-8545

March 31, 2022 – BEAP Update – “Functional Needs” Request for Information

F&S Staff,

The Safety & Compliance division is currently updating the Building Emergency Action Plan (BEAP) for the Physical Plant Service Building (PPSB) as required by federal law. The BEAP will provide helpful information to you and First Responders during an emergency affecting the building. One of the components of the BEAP is to identify those who work in the facility that may have a functional need.

Functional Need Definition
“The needs of an individual who under usual circumstances is able to function on their own or with support systems. However, during an emergency, their level of independence may be challenged.”

We request that individuals who may have a functional need consider including their information as a part of this BEAP update. Please reply to oshs@illinois.edu with the following details by Friday, April 22. Only those individuals who want to have a functional need identified should respond.

Name
Cell phone number
Office phone number
Office/room number
Specific special need
Designated “buddy” (name, the cell phone number of a person who has agreed to assist you during an emergency)
- If you need help identifying a buddy, please speak to your supervisor

While gathering this type of information is important, we also respect individual privacy. No employee is required to share information. The focus of the emergency plan is to ensure the safety of building occupants to the greatest extent possible.

This information will be published in the BEAP and made available to all building employees when completed. First Responders will also use the BEAP in the event of an emergency so proper assistance can be provided.

Thanks for your ongoing support of F&S’ emergency planning efforts.

Sincerely,

Jeremy Neighbors
Interim Director, Safety & Compliance

March 28, 2022 – Weekend SPAM Email Attacks

Over the weekend, F&S staff were sent several phishing messages. These emails include use of the PPSB address and University of Illinois branding, and they may be referencing a “Quota limit” or “part- time jobs.” If you received a message like this, do not click on any links!

Spam and phishing messages can be forwarded to the campus Technology Services email report-spam@illinois.edu to improve email filtering. These messages should be deleted after forwarding them.

A version of the message also contained an attachment. If you opened the attachment, please submit a help request using this link: supportdesk.fs.illinois.edu. F&S Information Technology Services is working to resolve an issue with the certificate on the F&S website. This issue is generating an error when viewing fs.illinois.edu. The problem should be resolved today, Monday, March 28.

March 25, 2022 – Rekeying of Mechanical Rooms – New Master Keys Needed for Access

The Locksmiths will begin rekeying all the mechanical rooms across campus next week. This effort will help F&S manage its key inventory and provide the organization with an updated record of individuals with this specific facility access.

Because of the work, all approved F&S staff will need new master keys to access these spaces. Employees currently in possession of mechanical room master keys are asked to visit the Locksmith Shop to sign out the latest version.

The changeover process in facilities is expected to last several weeks. Once rekeying is complete, staff will be instructed to turn in any previous master keys. Throughout this transition, sign-out forms will remain available for project managers and coordinators assisting contractors with acquiring master keys. Building-specific keys may also continue to be requested.

CARE AND SECURITY OF MASTER KEYS
The possession and care of master keys is a collective responsibility by F&S departmental and shop personnel. Individuals are responsible for anyone allowed access to mechanical rooms by using their keys. To maintain heightened building security that protects each other and students, faculty, and staff, we encourage all users to be attentive in their custody of these keys. Holders of master keys must always take the proper steps each day to secure the keys, including the following:

Never leave keys unattended, even for just a few seconds
Refrain from taking keys off-campus when unnecessary
Place keys in a secure space while not in use
Never share or exchange keys with coworkers
Be cautious discussing key access with unauthorized individuals or in public
Ensure exiting employees turn in all keys as part of the separation process
Only coordinate with the Locksmith Shop regarding any physical key services

If master keys are lost, tell your supervisor immediately so that comprehensive recovery actions can be undertaken. This notification expectation includes work performed on dispatch calls, overnight, or during weekend shifts. With more than 5,000 mechanical room doors at the university, the loss of master keys can create severe issues and various detrimental consequences, specifically if not addressed with urgency and following the correct reporting practices.

Thank you all in advance for your cooperation as these adjustments are made. For questions, contact Locksmiths Foreperson John Vinton jvinton@illinois.edu, 217-333-1907.

March 22, 2022 – REMINDER: D&I Brown Bag Zoom Discussion Tomorrow

Celebrate Women’s History Month
This month’s Diversity and Inclusion guest speaker is Kathryn Anthony, an Association of the Collegiate Schools of Architecture Distinguished Professor of Architecture, who will lead tomorrow’s Zoom meeting. Professor Anthony teaches, conducts research, and writes about how spaces and places affect people. Her expertise focuses on such topics as social and behavioral factors in design, gender and race in contemporary architecture, and entrepreneurship in design.

To join the Zoom meeting, on Wednesday, March 23, at noon, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 832 3068 2733
Password: 066956

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

March 17, 2022 – Chilled Water Outage at PPSB on Friday

A valve installation will necessitate a planned chilled water outage at PPSB on Friday, March 18, from 6 a.m. to 4:30 p.m. Please be aware that the work has the potential to cause warmer than typical temperatures in areas throughout the facility.

Chilled water service will return immediately after the installation is completed. For questions, contact the F&S Service Office fsserviceoffice@illinois.edu, 217-333-0340.

March 11, 2022 – Face Covering Protocols at the President’s House

Since the President’s House serves as their private residence, President and Mrs. Killeen have requested, for the time being, that all guests and staff continue to wear a face covering when visiting or working indoors at the house.

F&S staff who perform work at the President’s House are asked to comply with this request. Questions about this protocol may be addressed to your supervisor(s). Updates, if any, will also be communicated. Thank you for your cooperation.

March 11, 2022 – A Big Breakfast Thank You

Dear F&S Team,

Our F&S Events Committee and other volunteers have pulled off another successful gathering. I am grateful to them for their planning and organization and their commitment to being temporary cooks and servers. It is through their collective efforts that we could enjoy a hearty breakfast together:

Events Committee

Dale Billam – Chair
Sushanth Girini
Paul Jensen
Keri Marion
Mary McElvain
BuuLinh Quach
Colleen Ruhter
Brad Trankina

Additional Volunteers

Dave Boehm
Malikah Gordon
Jonathan Hasselbring
Karl Helmink
Brad Klein
Jeremy Neighbors
Jim Sims
Maria Thompson
Pete Varney

Finally, thank you to everyone who took the time to attend the Big Breakfast. While the event is a way to show appreciation to the F&S staff for all your hard work, I am always glad for the opportunity to spend time with you and to enjoy a few relaxed moments together.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

March 2, 2022 – REMINDER: Big Breakfast – Thursday

Fill up at the annual Big Breakfast on Thursday, March 3, between 6:30 and 8:30 a.m. Note this is a change from the original date.

A buffet of delicious breakfast items will be served in PPSB’s West Hallway:

Pancakes
Biscuits and gravy
Sausage patties (pork, turkey, or plant-based)
Scrambled eggs

Orange juice will also be available, as well as condiments, including cheese, syrup, butter, ketchup, hot sauce, and salsa.

For questions about the event, contact Linh Quach bquach@illinois.edu, 217-265-5220.

March 1, 2022 – ADVISORY: South Oak Street Closure on March 2

South Oak Street between Gregory Drive and Armory Avenue will be closed from 7 a.m. to 4 p.m. on Wednesday, March 2. The closure is related to equipment upgrades at Abbott Power Plant. A crane will remove and replace an HVAC unit on the facility’s roof during this period.

Maps and project contact information are available at https://fs.illinois.edu/approved-closures.

Thank you for making others aware of the need for possible reroutes tomorrow. Please slow down and use caution if traveling near the closure area.

February 28, 2022 – Give Blood Today at PPSB!

You can still give at the F&S Blood Drive today in the PPSB north parking area. Several donation times remain available, between 10:30 a.m. and 2:30 p.m.

To make an appointment this morning, contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. Walk-ins are also welcome, but individuals with appointments will have priority.

All participants will receive either a retro T-shirt or a voucher for a $5 gift card for your donation!

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations

REMAINING DONATION TIMES

Whole Blood
11:20 a.m.
11:50 a.m.
12:10 p.m. – 12:30 p.m. (3) slots
1:30 p.m. – 1:50 p.m. (3) slots

COVID-19 PROTOCOLS

COVID vaccination status will not restrict your ability to donate blood. All F&S staff, whether unvaccinated, partially vaccinated, or fully vaccinated, can participate. Blood donation is safe; to keep it so, all donors must have an appointment and wear a face covering throughout the donation process. You will also need to bring a picture ID. Eligibility requirements are available at https://www.bloodcenter.org/donate/donor/requirements-faq/.

Thanks for your continued support of ImpactLife and the Champaign-Urbana community.

February 25, 2022 – Big Breakfast – March 3

This year, the F&S Events Committee is excited to announce the return of the annual Big Breakfast to the PPSB West Hallway on Thursday, March 3, from 6:30 to 8:30 a.m., with its traditional serving line setup.

During the Big Breakfast, staff can stop by the event location across from the Tool Room and grab a home-cooked meal of

Pancakes
Biscuits and gravy
Sausage patties (pork, turkey, or plant-based)
Scrambled eggs

Orange juice will also be available, as well as condiments, such as syrup, butter, ketchup, hot sauce, salsa.

The Big Breakfast back in PPSB is a fantastic way to show appreciation for all your outstanding efforts. Colleagues from across our organization are leading campus COVID-19 initiatives, clearing snow and ice during winter weather events, completing thousands of service requests, managing hundreds of projects, responding to continuous inquiries, and performing core organizational responsibilities. On behalf of Interim Executive Director Dr. Ehab Kamarah and the entire committee, thank you to everyone for their hard work and dedication throughout the last several months.

For questions about the event, contact Linh Quach bquach@illinois.edu, 217-265-5220. See you next week at the Big Breakfast!

February 25, 20222 – Give Blood at PPSB Next Monday

Eight donation times remain for the F&S Blood Drive on Monday, February 28, between 10:30 a.m. and 2:30 p.m., at PPSB.

Please help fill up the remaining whole blood donation slots (see below). To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

All participants will receive either a retro T-shirt or a voucher for a $5 gift card for your donation!

Donate Blood This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

REMAINING DONATION TIMES

Whole Blood
11:20 a.m.
11:50 a.m.
12:10 p.m. – 12:30 p.m. (3) slots
1:30 p.m. – 1:50 p.m. (3) slots

COVID-19 PROTOCOLS

Thanks for your continued support of ImpactLife and the Champaign-Urbana community.

February 24, 2022 – AED now located in PPSB

An automated external defibrillator (AED) has been installed in the PPSB West Hallway, on the south side of the Tool Room service window. An AED is a portable device that analyzes the heart’s rhythm and can provide an electric shock if needed to restore an effective beat.

In the event of an emergency necessitating AED use, call 911 first. Cardiopulmonary resuscitation (CPR) should then be administered until an AED is readied. Below are the current F&S staff members trained in AED operation and response. The device also utilizes a voice command prompt should a situation arise where no trained individuals can be located.

F&S TRAINEES
Andy Harpst – Operations, Maintenance & Alterations 333-2119
Ravi Ramrattan – Utilities & Energy Services(300-8592)
Mark Barcus – Operations, Maintenance & Alterations (244-6395)
Kirsten Snyder – Operations, Maintenance & Alterations (300-2930)

Please contact an individual on this list if you are interested in receiving AED training through Vital Education and Supply of Champaign.

February 24, 2022 – D&I Brown Bag – Dr. Martin Luther King, Jr’s speech

Join the second annual presentation of Dr. Martin Luther King, Jr’s speech “I Have a Dream.” The speech will be shown in its entirety (an approximately 18-minute, closed-captioned video), followed by a discussion.

To join the Zoom meeting, on Wednesday, Jan. 19, at noon, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

Several MLK-related events are also occurring across campus this week; for more information, visit https://diversity.illinois.edu/diversity-campus-culture/campus-mlk-celebration/2022-calendar-of-events/.

February 22, 2022 – D&I Brown Bag Zoom Discussion Tomorrow

Brown Bag Discussion
Attorney Harvey Welch will be the guest speaker at tomorrow’s Diversity and Inclusion Brown Bag to celebrate Black History Month. He will speak on the topic “Lifelong Holistic Diversity.”

To join the Zoom meeting on Wednesday, Feb. 23, at noon, visit https://go.fs.illinois.edu/diversityandinclusionevents, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 828 5771 9303
Password: 864047

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Rocío Arroyave-Jamison arroyave@illinois.edu, 418-6185.

February 21, 2022 – Give Blood at PPSB Monday, February 28

There remains a critical blood shortage nationally, with some patients now experiencing wait times for life-saving medical procedures. The situation is so dire that the Red Cross declared the first-ever national blood crisis in January based on historically low levels at local blood centers.

Because of this critical need, if you can give, please consider signing up for the F&S Blood Drive on Monday, February 28, between 10:30 a.m. and 2:30 p.m., at PPSB. Help us fill up the 14 remaining whole blood donation slots.

As a bonus, all participants will receive either a retro T-shirt or a voucher for a $5 gift card for your donation! To reserve a time, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

REMAINING DONATION TIMES

Whole Blood
10:40 a.m.
11:00 a.m. – 11:20 a.m. (3) slots
11:50 a.m.
12:10 p.m. – 12:30 p.m. (3) slots
1:00 p.m.
1:20 p.m. – 2:00 p.m. (5) slots

COVID-19 PROTOCOLS

Thanks for your continued support of ImpactLife and the Champaign-Urbana community.

February 21, 2022 – Service Office Transition to the Customer Relations & Communications Department

Dear F&S Team,

Starting today, the F&S Service Office will transition to the Customer Relations & Communications (CRC) department from the Shared Administrative Services (SAS) division. This organizational realignment will strengthen our ongoing customer initiatives and provide more opportunities for enhanced service delivery in both areas.

As the first point of contact for service requests and general unit information, the Service Office is an essential part of our F&S team, addressing approximately 50,000 work orders, 2,500 JULIE locates, and 1,000 building outages each year. The move to CRC will further expand the group’s engagement with the campus customers and our staff. The Service Office’s forward-facing presence and work areas fit well into existing CRC responsibilities, including customer liaison events, internal and external communications, customer complaint resolution, social media, environmental graphics and displays, digital signage systems, and media relations.

The transition will also benefit SAS by allowing the division to prioritize financial and technological initiatives and projects in the Accounts Payable, Financial Operations, Information Technology Services, Purchasing, and Stores & Receiving departments. SAS continues to do an outstanding job supporting expanded and urgent operational needs throughout the COVID-19 pandemic, such as materials and equipment acquisition, project accounting, and budget planning.

I want to thank both the staff of SAS and CRC for their efforts to ensure an expedited and efficient transition process. This teamwork is an excellent example of how we can identify and swiftly implement business solutions to improve our services and benefit the entire campus community.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

February 16, 2022 – Lot E14 Parking Notice for IHSA Individual State Wrestling Tournament

The Illinois High School Association Individual State Wrestling Tournament will be at the State Farm Center from Thursday, February 17 through Saturday, February 19.

On those days, there may be parking attendants located at Lot E14 entrances to collect payments from attendees, but university permits will be honored. If you arrive while the entrances are staffed, please inform the attendant that you are a U of I permit holder.

During the competition, pedestrian and vehicular traffic will increase at the event site and surrounding areas due to an influx of school buses and spectators. Please slow down and use caution when traveling in nearby locations.

If you have questions, contact the Parking Department at 217-333-3530 or parkingcomments@illinois.edu.

February 9, 2022 – Russ Leigh

We are deeply saddened to inform you of the passing of Russ Leigh on Tuesday, February 1. Russ joined F&S in August 2019 and was a member of Carpenters Local 243 for nearly 25 years.

A celebration of life will be held Saturday, February 12, at Sunset Funeral Home & Cremation Center’s Houghton-Leasure Chapel in Georgetown (200 E. West Street), beginning at 1 p.m. Visitation will be at 11 a.m. before the service.

Our heartfelt sympathies are with Russ’ family and friends during this time, including coworkers in Shop 02. To offer condolences or for more information regarding memorials, please visit https://www.sunsetfuneralhome.com/obituary/RussellRuss-Leigh.

February 8, 2022 – Operational Excellence in Winter Storm Response

Dear F&S Team,

The first sustained snowfall of this academic year will be remembered as one of the more substantial winter storms to affect the U of I campus in recent years. The storm’s timing, severity, and multi-day weather pattern made for harsh working conditions and served as a major test of our snow and ice removal readiness and capabilities.

I want to express my gratitude to all F&S staff who made our snow and ice removal operations a success. Many colleagues worked near-continuous shifts last week. Some adjusted their schedule to remain on campus overnight. And everyone involved exhibited excellence in performing essential work that allowed the university’s teaching and research to continue uninterrupted.

F&S snow and ice removal activities truly embody the teamwork at the core of the organization’s values. Grounds workers kept the sidewalks and pathways clear, building service workers addressed the building steps and entrances, transportation drivers and heavy equipment operators pushed snow from the parking lots and roads, and garage personnel provided equipment and vehicle repair and service. More shops, departments, and individuals provided needed logistical, communications, and customer relations support that benefited work processes and raised awareness of our response services across campus.

While people can see our team members, plows, and trucks in action, they will never get the chance to witness the depth of planning and preparation that these operations require. That work begins many months in advance and continues right through the final computer forecasting models. Those efforts include vital collaboration with campus leadership, academic and administrative units, and the cities to inform various groups of our ongoing strategies and progress.

As evidenced by the many compliments I have received, the campus community greatly appreciates your dedication and professional expertise in this area. Again, I thank you, and so do the students, teachers, researchers, and staff who make this campus their personal or professional home.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

February 7, 2022 – Steve Heath

It is with great sadness that we inform you of the passing of Steve Heath, former supervisor of building craftsman at F&S, this morning.

Steve was a highly skilled craftsperson who provided excellent service and customer care for 20 years at the U of I until his retirement last May. He was a significant part of the organization’s transition to the maintenance zone concept as the Zone 2 supervisor. Steve remained the primary north campus representative for several years following the return of F&S zone staff back to PPSB in 2016.

A member of UA Local 149, Steve joined the university as a plumber in 2001 and became plumbers’ sub-foreperson and then foreperson before assuming additional supervisory responsibilities in the Building Maintenance department. Steve recently guided the asset management crew and heat and frost insulators. Their meaningful efforts in these areas have improved energy efficiency in campus buildings and reduced the amount of reactive service work for many shops and departments.

Those who worked with Steve or had the opportunity to spend some time with him will miss his good nature and willingness to lend expertise. Our thoughts and condolences are with his family and friends at this time. Additional details regarding funeral arrangements will be provided when available.

February 1, 2022 – Learn about Becoming an F&S CU One to One Mentor

Two informational sessions will be held today, February 1, for those wanting to know more about mentoring a student in Champaign or Urbana public schools. Mentoring is fun, makes a huge difference for the child, and is an F&S-approved activity. Participating in the program does not require the use of benefit time.

To learn more about being a mentor, you can attend the information lunch at noon or 12:30 p.m., in PPSB conference room 128. Pizza will be provided, and coordinators from the CU One to One program will be on hand to explain the process and answer questions.

For more information, contact Jim Sims jimsims@illinois.edu, 217-244-6425.

January 27, 2022 – Campus Gateway Network Connection Issues for Remote Work

This morning, F&S staff working remotely may have received a certificate error when attempting to connect. This notification is because of a campus remote desktop gateway server failure. A status update is available here.

Because of the issue, F&S Information Technology Services is transferring all staff working remotely to another gateway server that the organization manages. Please refer to the following directions to change the remote desktop connection, if necessary.

For questions or help with connection changes, contact the Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/helpdesk.

January 26, 2022 – Draft: Recent Vehicle Thefts on Campus

The UIPD recently noted an increase in crime on/near campus, where three vehicles were stolen over two consecutive days. In at least two of the incidents, the vehicles were left running and unattended. While there is a temptation to leave vehicles idling during cold weather, this may also offer an opening to thieves. Always avoid situations where an idling service vehicle would be left unattended for any length of time.

Please remember that the F&S University Vehicle Operation Policy states, “Under no circumstances are keys to be left inside an unattended vehicle.”

Additional Vehicle Idling Reminders
Unless idling is required to operate equipment or accessories (e.g., buckets, lift gates, or other tools), vehicles should not idle unnecessarily. Vehicles should be turned off when remaining stationary for more than two or three minutes. This includes delivery vehicles and “warm-up” time during cold weather, except if extreme weather conditions exist that would present safety concerns for driver visibility. Also, be cautious of idling too close to building entrances or loading docks, where exhaust has the potential to affect indoor air quality, or when the vehicle may block or significantly impede Americans with Disabilities Act access routes.

Crime Prevention Tips/Designated Parking Locations
To the greatest extent practical, all F&S vehicles should be returned to designated parking areas at PPSB, Garage & Car Pool, and the Waste Transfer Station to help prevent vandalism or theft opportunities, such as vehicle break-ins or catalytic converter targeting. Always follow these best practices to limit the chances of crime occurring:

Secure your vehicle: lock all doors and ensure all windows are closed.
Park in open and well-lit areas.
If available, activate the vehicle’s security system.
Take valuables with you or hide items and equipment out-of-sight, if possible.

Thanks for your efforts to protect university vehicles and equipment by taking precautions and through your continued vigilance.

January 25, 2022 – Become an F&S CU One to One Mentor

For more than 15 years, F&S employees have been making a difference for students in Champaign-Urbana. With just one hour a week during the school year, you can help change the life of a child through mentoring. Mentoring is an F&S-approved activity, and participating in the program does not require the use of benefit time.

Mentoring pairs can play games, do crafts or puzzles, or just talk. The exact activities depend on the interests of the mentor and mentee. A mentor coordinator at each school can also offer suggestions on things to do with your mentee. Mentors provide support, encouragement, and guidance and are asked to make a one-year commitment.

Two informational sessions will be held for those wanting to know more: Tuesday, February 1, at either noon or 12:30 p.m., in PPSB conference room 128. Lunch will be provided and coordinators from the CU One to One program will be on hand to explain the process and answer questions.

For more information, contact Jim Sims jimsims@illinois.edu, 217-244-6425

January 13, 2022 – Distribution of N95 Masks to F&S Staff Underway

Each F&S employee will receive one new N95 mask this week. The free face coverings are being distributed to shops and departments based on headcounts provided by supervisory staff.

As an extra level of protection against COVID-19, the university recommends that individuals wear an N95 mask, a KN95 mask, or a Level 3 surgical mask, if possible. Before wearing an N95 mask, please review the respirator training materials to maximize your safety. It is also important to follow the manufacturer’s specific recommendations regarding proper usage.

For assistance acquiring additional masks or personal protective equipment, supervisors and forepersons should contact Associate Director of Shared Administrative Services, Stores & Receiving, Travis Molitor tmolitor@illinois.edu, 217-300-0512.

2021

December 17, 2021 – Winter Holiday 2021 Contact List

Utilities and Energy Services Administration Holiday Contacts

Director’s Office: Contact Rob Roman via email at roman@illinois.edu (217) 822-0001.

Business Operations: Contact Tony Spurlock via email at spurlock@illinois.edu or by cell phone at (217) 766-1706.

Energy Management Services

Contact:

David Hardin (dwhardin@illinois.edu) 217-244-4306

Utilities Distribution

Items requiring urgent attention: Primary Contact Frank Colacicco (frankc10@illinois.edu), 312-343-0233 (cell).

Secondary Contact Sushanth Girini (sushanth@illinois.edu), 217-300-3395 or 716-352-4646 (cell).

Secondary Contact Robbie Bauer (robbauer@illinois.edu), 217-265-6492 or 314-277-8870 (cell).

Building Maintenance & Grounds

Building Maintenance supports campus with 24/7/365 staff on-site.

Dave Boehm can be reached at any time 217-721-1698. If unavailable please feel free to contact Mark Barcus or Ryan Welch.

For Building Maintenance, Mark Barcus can be reached at any time 217-493-8555

For Grounds, Ryan Welch can be reached at any time 217-417-9684

Engineering & Construction Services
Contact Names and Cell Phone numbers

F&S Service Office 217.333.0340 (office)

Jim Sims 217.244.6425 (office), 773.726.8206 (cell)

Director Engineering & Construction Services

Campus Code Compliance & Fire Safety

Mike Brown 217.300.9645 (office), 702.416.4141 (cell)

Campus Code Compliance & Fire Safety Specialist

Jim Sims 217.244.6425 (office), 773.726.8206 (cell)

Director Engineering & Construction Services

Construction Services

David Dowler 217.244.3870 (office), 217.621.6298 (cell)

Associate Director Construction Services

Tom Doud 217.244.3686 (office), 217.729.0637 (work cell)

Construction Superintendent

Randy Long 217.300.3946 (office), 217.714.7849 (cell)

Construction Superintendent

Josh Rubin 217.300.2469 (office), 217.377.5493 (cell)

Construction Superintendent

Engineering Services

Brad Ellison 217.333.8973 (office), 217.433.1503 (cell)

Management Engineer Design Services

Mike Halm 217.300.7364 (office), 217.415.8540 (cell)

Management Engineer Design Services

Joe Villanti 217.300.7109 (office), 773.426.2574 (cell)

Management Architect Design Review

Brian Huckstep 217.333.1852 (office), 217.649.2223 (cell)

Construction Superintendent Commissioning & Inspection

Jake Jakobsson 217.265.6849 (office), 217.840.8965 (cell)

Construction Superintendent Commissioning & Inspection

Facilities Information Resources

Chad Kupferschmid 217.244.0407 (office), 217.721.9739 (cell)

Facilities Information Resources Coordinator

Garage and Car Pool

Will be closed December 25-28

Limited service December 29-31, 7:30 a.m.-4 p.m.

Closed January 1-3
Limited service January 4, 7:30 a.m.-4 p.m.

Business hours back to normal starting January 5.

Financial Operations

Please direct inquiries or items requiring urgent attention to either Jenny Watkins (watkinsj@illinois.edu, 217-244-7501 or 217-454-6816 cell) or Mike Alsip (alsip@illinois.edu, 217-244-4049 or 217-390-7831 cell).

Stores and Receiving

Will be closed during the university holidays and will be minimally staffed during the gift days. Contact Tom Tuttle tttuttle@illinois.edu 217-300-1206 or Jimmie Chatman ichatman@illinois.edu 217-300-6167.

December 16, 2021 – Extending a Gatherings Thank You

Dear F&S Team,

It was great to see everyone at the holiday gatherings this week and once again get the chance to spend some time together.

These events take a lot of effort to plan and require plenty of operational support, especially with the additional measures needed to follow COVID-19 health and safety protocols.

I want to make sure that we say thank you to those individuals who contributed their time and gave extra effort to make the gatherings possible before the winter break. Please join me in expressing appreciation to all of our colleagues and the shops who helped put on these terrific sessions.

F&S Events Committee
Dale Billam
Sushanth Girini
Paul Jensen
Keri Marion
Mary McElvain
Linh Quach
Colleen Ruhter
Brad Trankina

Food Servers
Syed Abu Saeed Arshad
Mark Barcus
Dave Boehm
Frank Colacicco
Stacey DeLorenzo
Dave Dowler
Brad Klein
Corey Leslie
Jeremy Neighbors
Andy Robinson
Rob Roman
Jim Sims
Tony Spurlock
Pete Varney
Jenny Watkins
Dave Wilcoxen

Supporting Shops
BSWs/Public Functions
Electricians
Grounds Workers
Ironworkers
Laborers
Mill Workers
Operating Engineers
Painters
Pipefitters
Transportation

I would also like to extend a very special thank you to Hendrick House for catering the gatherings, especially for their excellent service with the evening and deep night events. The same goes for Dale Billam, Dave Boehm, Mary McElvain, Jeremy Neighbors, Linh Quach, Jim Sims, Brad Trankina, and Pete Varney for their willingness to volunteer as food servers for the nighttime sessions. Also, I would like to recognize Bill Buesing for making sure that we had holiday music playing and a festive atmosphere for each one.

Once again, thanks to all involved for their help creating such fantastic events.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

December 15, 2021 – REMINDER: Toys for Tots Ends December 17

Santa’s elves will be picking up the Toys for Tots donation boxes on Friday, December 17, but it’s not too late to donate. Help bring holiday cheer to a local child by placing a new, unwrapped toy in one of the F&S donation boxes located around PPSB:

Near the Annex
Southeast Lobby
Transportation Bay
West Hallway

Although they are grateful for every donation, the Toys for Tots drive organizers could still particularly use toys for older kids (ages 10 to 12). Last year more than 5,500 children in Champaign County were supported by the local Toys for Tots campaign. This year, they hope to help more families, but they can’t do it without you.

Thank you for making a child’s holiday merry and bright.

December 15, 2021 – Happy Holidays and a Wonderful New Year!

Dear F&S Team,

Your outstanding and steadfast efforts serve as the foundation for the campus’ excellence.

As we get ready to close out the year, this time gives us a chance to reflect on our work and the many accomplishments in 2021 that are shaping the future of this extraordinary university. History at the U of I will record that you were true innovators and essential contributors during the COVID-19 pandemic, adapting services to address new health and safety challenges and protect others.

The number of F&S achievements this year is remarkable. To summarize, we have opened new pioneering facilities and revitalized historical ones, improved our online service delivery for customers, kept critical products available in inventory, and completed key purchase orders. We have also ensured regulatory compliance, reduced our carbon footprint, enhanced building systems, secured contracts to expedite projects, established new cleaning and workplace health protocols, reliably powered the campus, and responded to thousands of customer service requests.

You make all of this and more possible. I am incredibly appreciative of what you do to keep the campus facilities and grounds safe, clean, beautified, energized, modernized, sustainable, and in terrific condition.

As interim executive director, one of the best parts of my role is that I have the opportunity to brag about the organization’s successes to others. Excellent teamwork extends from frontline staff to project and resource personnel and to the various administrative and support roles that directly assist shop and departmental work. Across campus, I find that everyone truly respects your expertise and values your devotion.

I look forward to personally thanking you for your service at the upcoming holiday gatherings and shop and departmental parties. It is fantastic that we will once again have the chance to celebrate with our colleagues and retirees before the campus holiday schedule commences.

A special thank you goes out to those employees who will work over the break to protect critical systems and infrastructure or respond to urgent service requests. Your commitment is one of the many reasons we live up to our vision as a responsive and highly valued service provider.

Enjoy your well-deserved time off with family and friends. I hope you have a wonderful holiday season and the happiest start to the New Year!

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

December 9, 2021 – Approved Traffic Closure – South Oak Street From Gregory Drive to Armory Avenue

Please be aware that South Oak Street between Gregory Drive and Armory Avenue will be closed from 7 a.m. to 4 p.m. on Friday, December 10. Workers will be placing a manlift near the east side of Abbott Power Plant as part of a facility improvement project.

For questions, contact Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750. Thank you for slowing down and using caution when traveling near the closure area during this period.

December 9, 2021 – Toys for Tots Donations Help Local Children

Each year, F&S staff help local children by donating toys for local kids—from babies to preteens. To participate, simply drop a new, unwrapped toy or game in one of the donations boxes located around PPSB. Campaign organizers will collect the toys and find the perfect recipient.

Toys for Tots boxes can be found in the following locations at PPSB:

Near the Annex
Southeast Lobby
Transportation Bay
West Hallway

The sign-up period for families needing holiday assistance runs through Wednesday, December 15. Learn more at https://champaign-il.toysfortots.org/local-coordinator-sites/lco-sites/request-toys.aspx.

For more information about the Champaign County Toys for Tots toy drive, visit https://go.fs.illinois.edu/ToysForTots.

Thank you for making a child’s holiday merry and bright.

December 3, 2021 – Upcoming F&S Holiday Gatherings

Dear F&S Team,

I am excited to announce that we will once again host F&S Holiday Gatherings beginning Tuesday, December 14, in the PPSB Transportation Bay. After being unable to hold the events last year due to the pandemic, it will be fantastic to bring everyone back together for this holiday season to enjoy some great food, raffle prizes, and celebrate our achievements together.

To assist with an accurate headcount, all employees should RSVP to their supervisor or forepersons by Tuesday, November 30. Please attend the session that corresponds to your shift (11:30 a.m. or 7 p.m. on Dec. 14, or 2 a.m. on Dec. 15). Retirees are invited and encouraged to RSVP through their previous shop or departmental supervisors. Individuals who need accessible parking will be able to enter the Transportation Bay on the same level as the event from a nearby area on the north side of the facility. For disability-related accommodations to participate, contact Mark Barcus barcus@illinois.edu, 217-244-6395.

At the gatherings, Hendrick House will serve a meal with your choice of turkey, roast beef, or a vegetarian/vegan chick’n breast with gravy option. For any questions or concerns about food allergies, contact F&S Events Committee chairperson Dale Billam, billam@illinois.edu, 217-244-0994.

Employees who take a 30-minute lunch should charge one hour as an approved event on their time cards as an F&S approved event. Employees who take one-hour lunches should charge 30 minutes. The time should be charged to work order {XX-9999}, phase 065. Please speak to your immediate supervisor regarding any scheduling or attendance questions.

Join me in extending a special thanks to the entire events committee for their outstanding efforts to plan these gatherings and follow the university’s COVID-19 protocols. Like the Employee Appreciation Picnic, they have done an exceptional job of ensuring that staff can participate safely.

As a reminder, the State of Illinois requires everyone over the age of two to wear a face covering while indoors in public, including university facilities. In the Transportation Bay, face coverings are mandatory regardless of vaccination status unless actively eating or drinking.

I look forward to seeing you at these events soon and personally expressing my gratitude for your outstanding service throughout the year.

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

November 24, 2021 – Happy Thanksgiving!

Dear F&S Team,

Thanksgiving is meaningful because it gives us all the opportunity to appreciate our blessings while acknowledging those who help us along the way. In that spirit, I want to thank you for your outstanding service to our organization and recognize how you consistently support excellence at the university.

Your commitment and professionalism have been vital to allowing campus operations to continue during the pandemic and in a manner that protects the health and well-being of everyone. At F&S, our people are indeed our greatest asset. The only way that a successful return to on-campus operations could happen at the U of I was through your continuous teamwork, engagement, and operational excellence.

I want to say special thanks for all of the help you have provided me since taking over as interim executive director in May. This role has given me a firsthand look at the significant contributions made by all divisions, shops, and departments and an even greater appreciation for the skill and dedication you bring to your projects and responsibilities. It has been a privilege to lead this team throughout the fall semester and highlight your tremendous achievements.

I hope you will extend your thanks to colleagues at F&S and the many individuals on campus who make our work at the university worthwhile. Our collaborative efforts contribute greatly to an educational environment where the next generation of students and researchers pursue career paths and make contributions that change our world for the better.

The last two years have reminded us to cherish the time spent with our family and friends. Whatever your plans may be over the holiday and wherever your travels take you, I wish you much joyfulness and many new memorable moments. Please stay safe, enjoy some terrific food, and have a Happy Thanksgiving!

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

November 23, 2021 – Gift Hour – Wednesday, Nov. 24

To thank you for your continued dedication to serving the university, anyone working an entire shift on Wednesday, November 24, may leave one hour early, regardless of shift. If you are eligible to use the gift hour, please charge it to work order {XX-9999}, phase 065.

Please remember that this gift applies only to people who are working and cannot be used to reduce vacation time already scheduled on the day before the Thanksgiving holiday.

November 17, 2021 – Last Day to Donate

Dear Colleagues,

Today marks the official end of the 2021 Campus Charitable Fund Drive. This year, F&S staff have already given more than $22,000 to charities participating in CCFD. That generosity will continue to grow once the donations from Abbott Power Plant’s Crisis Nursery Benefit Lunch are included, along with the annual recurring contributions of many others.

If you have already donated, thank you! If you have yet to donate, please consider the benefits of contributing through the CCFD:

The university partners with more than 700 charities through various umbrella agencies, so you can give to the cause that matters most to you. These organizations represent a wide variety of areas, including the environment, education, and community health.
The CCFD saves administrative costs for the agencies, so they can make the most of the donations they receive.
Donating through the CCFD allows you to contribute a little from each paycheck that will add up to a large impact.

You can donate online, and the how-to-guide can help you navigate this process. Or, fill out a paper form and send in your donation via campus mail using the address on the form. If you have questions, email ccfd@illinois.edu or call 217-265-6398 for assistance.

Let’s work together to improve the quality of life in our community and around the world. Please visit the CCFD website to find a cause you’re passionate about and give today. Every donation makes a difference!

Thank you,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

November 16, 2021 – D&I Brown Bag Zoom Discussion Tomorrow

Celebrate Native American Heritage Month with guest speaker Joseph Standing Bear Schranz, president of the Midwest SOARRING Foundation and enrolled member of the White Earth Band, Minnesota Ojibwe Nation. Schranz will discuss the “Protection of Sacred Sites and Land Acknowledgment.”

To join the Zoom meeting, on Wednesday, Nov. 17, at noon, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted.

If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

November 15, 2021 – CCFD Lunch Orders Deadline Extended Until Tomorrow

Crisis Nursery Benefit Lunch – Order Deadline Extended

Tomorrow is now the last day to order a grilled pork chop sandwich, potato salad, baked beans, and a cookie with a suggested donation of $20 per lunch. Dine-in or pick up your lunch on Thursday, November 18, between 11:30 a.m. and 12:45 p.m. Delivery is also available.

RSVP to Robin Royer rroyer@illinois.edu, 217-300-6988. All proceeds benefit the Crisis Nursery in Urbana.

Additional Notes:

Location: Abbott North Trailer, 1117 South Oak Street.
For delivery, please provide your room/office number with your address.
Checks should be made payable to Crisis Nursery.

November 4, 2021 – Lunch to Benefit CCFD

Eat for a Cause
Abbott Power Plant staff and Kappa Delta Sorority are once again partnering on a benefit lunch as part of the Campus Charitable Fund Drive (CCFD). The donation stays local, with 100 percent of the proceeds benefiting Urbana’s Crisis Nursery.

Enjoy a grilled pork chop sandwich, potato salad, baked beans, and a cookie with a suggested donation of $20 per lunch, although all donations are gratefully accepted. Dine-in or pick up your lunch on Thursday, November 18, between 11:30 a.m. and 12:45 p.m. Delivery is also available.

RSVP by Monday, November 15, to Robin Royer rroyer@illinois.edu, 217-300-6988.

Additional Notes:

Dine-in and pick up at the Abbott North Trailer, 1117 South Oak Street.
For delivery, please provide your room/office number with your address.
Checks should be made payable to Crisis Nursery.

The idea of Crisis Nursery was born 40 years ago (1981). It opened two years later in the now-closed Burnham Hospital, serving nearly 200 children in its first year of operation. Crisis Nursery moved to its current, larger home in February 2001, where it still provides 24/7 crisis and emergency care to families in need in the community, with thousands of children served. Your support helps the staff and volunteers offer an “Island of Safety” to these kids and their families. Learn more at https://crisisnursery.net/.

October 19, 2021 – 2021 Fall Training Catalog

The F&S Fall Training Catalog is now available on Erin at https://go.fs.illinois.edu/trainingcatalog. Learn about upcoming training opportunities, including ones exclusively for leadership. Of special note, ER/HR is willing to sponsor three employees at the APPA Facilities Symposium, November 9 to 11. If you’re interested, contact Doni Walker, training and development specialist, by Friday, October 22. Questions about other upcoming training courses may be addressed to her as well: dewalke@illinois.edu, 217-333-0101.

October 15, 2021 – John Rhoades – Funeral Arrangements

A graveside service for John Rhoades will be held at 3 p.m. on Friday, October 22, in theMonticello Township Cemetery. A celebration of life reception will follow at the home of Tom and Pat Rhoades of Monticello.

Condolences may be offered on his obituary page at https://www.morganmemorialhome.com/obituary/john-f-rhoades/.

For 20 years, John served as a safety and environmental compliance specialist. His friendship and professionalism will be greatly missed at F&S. Our thoughts and deepest sympathies are with John’s family and friends during this time.

October 12, 2021 – Give Through the Campus Charitable Fund Drive

What is CCFD?
CCFD stands for Campus Charitable Fund Drive. It is a way in which employees can donate money to tax-deductible charities. Each year for eight weeks (this year, September 22 through November 17), the fund drive is discussed with employees. At F&S, staff volunteer their time to organize F&S CCFD.

Who benefits?
Dozens of local charities depend on funding from CCFD to provide essential services to people who are sick, hungry, in need of care or education; animals; the environment; and many other causes. Organizations and charities at the state, national, and global levels can also benefit from CCFD donations.

Giving is easy.
The easiest way is to give is to go online at http://www.ccfd.illinois.edu/give. If you don’t have easy access to a computer and prefer to use paper forms, those are also available.

Small donations matter.
Small amounts make a difference. Small contributions are what funds organizations/charities to keep their doors open. Did you know that if everyone at F&S were to give the very small amount of $1 per week, or roughly $50 annually through CCFD, F&S would raise $57,000 for those in need?

What is CCFD’s purpose?
CCFD encourages giving and makes it easier through automatic deductions or one‐time gifts. While giving is a very personal choice, CCFD enables you to consider helping those in need.

Benefits.
All donations are tax-deductible. Giving helps the community.

What about the United Way?
CCFD is not the same as United Way. United Way is one of several umbrella agencies helping smaller charities obtain donations. United Way is also is one of the many charitable organizations to which you can donate.

October 11, 2021 – Acting Director of Capital Programs Named

Dear F&S Team,

I am pleased to inform you that Morgan White, associate director of F&S for sustainability, has been named acting director for Capital Programs, effective immediately.

In this role, Morgan will use her significant organizational experience and exceptional knowledge of the university to lead and deliver successful capital improvement projects, on time, on budget, to the satisfaction of our campus and community stakeholders. She will also continue to champion sustainability initiatives and direct the change management efforts while performing her new responsibilities.

As F&S’ principal sustainability executive and liaison, Morgan interacts daily with students, faculty, staff, and community members to strengthen academic collaboration and accomplish numerous sustainability goals that move us closer toward reaching campus climate leadership commitments.

After graduating from University High School, Morgan earned two degrees from UIUC, a bachelor’s in civil and environmental engineering and a master’s in urban planning. She joined the organization as the customer and administrative services manager in the Printing department when the unit was formed as F&S in 2003. Four years later, Morgan became the first transportation demand management coordinator for the campus, and in 2010 she agreed to serve as sustainability coordinator. Morgan has served as the associate director of F&S for sustainability since 2014.

Please join me in congratulating Morgan and wishing her well as she starts another exciting chapter in her career at the U of I.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

October 6, 2021 – John Rhoades

For 20 years, John served as a safety and environmental compliance specialist in the Building Maintenance department. He was responsible for coordinating the inspection, testing, and maintenance or replacement of fire extinguishers across the Urbana campus.

John was instrumental in creating and maintaining a campus database where nearly 6,000 extinguishers were constantly inventoried, mapped, and tracked. He took great pride in protecting the health and welfare of others at the university through his efforts to make sure that the right equipment was always available in U of I facilities.

Our thoughts and condolences are with John’s family and friends during this time. Additional details regarding funeral arrangements will be provided when available.

October 4, 2021 – PPSB Building Access Updates

Please see the following clarifications regarding PPSB access and the facility’s new Wellness Support Associate (WSA) check-in location.

East and Southeast Lobbies
SKD1 facility keys will now open both the PPSB east and southeast lobbies. However, the east lobby will remain locked at all times. The north and south entry points to the West Hallway will remain unlocked during regular business hours. Signs will be visible on all primary PPSB exterior doors and in Lot E23, directing visitors to use the WSA location in the southeast lobby.

Alternate Entry/Exit Locations
Shop and departmental staff may continue using their regular entry/exit doors if they are maintaining Building Access Granted status in the Safer Illinois app. Supervisors must continue to check someone’s building access status in the Safer Illinois app or the boarding pass to ensure compliance with current campus requirements. Face coverings must also be worn in university spaces indoors, including while initially entering PPSB from any area.

New WSA Location in the Southeast Lobby
WSAs will be present in the southeast lobby (adjacent to Lot E23 and the general parking area) from 8 a.m. to 4 p.m. Monday–Friday to check-in visitors. Employees should direct their guests to that entrance and meet them there. Visitors not participating in university testing protocols may have their forehead temperature checked as a part of the screening process. Also, F&S staff will be asked to show their Building Access Granted status when incoming because the area is open to the public.

For questions, please contact Eric Smith eas@uillinois.edu, 217-244-1394.

October 4, 2021 – Facilities & Services Executive Director Position – Search Process Update

Dear F&S employees,

Thank you once again for your participation in the search for the next Executive Director of Facilities & Services. This is a vital position for the campus, and I want to ensure that our search process affords a comprehensive finalist pool. Therefore, after thoughtful consideration, I have made the difficult decision to close the search without a hire.

We will slightly revise the position description and start the search again early next year. By doing so, we hope to present several finalists that can share with you their vision for facilities management in higher education and how to support the mission of a world-class university.

Your patience and understanding are appreciated as we continue to work through this process. Sincerely,

Mike DeLorenzo
Vice Chancellor for Administration and Operations Designate

October 4, 2021 – Updated WSA Check-In Procedure at PPSB

F&S staff and visitors to PPSB are asked to check-in at the southeast lobby (adjacent to Lot E23) with a Wellness Support Associate (WSA) 8 a.m. to 4 p.m. Monday–Friday when entering the facility. That entrance will be the only one unlocked from the outside during normal business hours.

A WSA will be stationed there to greet guests, remind employees and visitors to wear a face covering while in the building, and provide directional assistance. Employees should instruct their guests to that entrance, where all visitors are asked to sign in. The other doors remain locked and signage has been placed there to direct visitors to the southeast entrance.

After-Hours Building Access
SKD1 facility keys will continue to work in the West Hallway entry doors on both the south and north side of PPSB, and the southeast and east lobby entries.

Visitor Protocols
The university is discouraging non-business visitors presently; however, access to Lot E23, metered spaces, and F&S visitor spaces will be maintained at all times. Visitors to F&S locations should be escorted throughout a building by the person with whom they have business (individuals picking up keys will be directed to the locksmiths). The person hosting the visitor is responsible for ensuring all COVID-19 protocols are followed. Visitors not participating in university testing protocols may have their forehead temperature checked as a part of the screening process.

Emergency Situations
In case of an emergency evacuation, individuals should proceed to the nearest exit, providing egress and escape routes, and then move to the evacuation assembly area.Thanks for your cooperation with the WSA checkpoint at PPSB. For questions, please contact Eric Smith eas@uillinois.edu, 217-244-1394.

October 1, 2021 – Give Blood at PPSB Today!

The F&S Blood Drive runs today from 10:30 a.m. to 2:15 p.m. in the PPSB north parking lot. See below for available appointment times. Walk-ins are welcome during those periods to fill the open slots.

Donors should bring a valid photo ID. Face coverings are required in the Bloodmobile.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

For questions, contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

REMAINING DONATION TIMES

Whole Blood
10:40 a.m.
11:30 a.m.
11:50 a.m.
noon
12:10 p.m.
12:20 p.m.
1:30 p.m.

Double Red Cell (learn more about this process and see FAQs)
12:30 p.m.

September 29, 2021 – Give Blood at PPSB on Friday

Give at the F&S Blood Drive on Friday, October 1, between 10:30 a.m. and 2:15 p.m. at PPSB. Help us fill up the nine remaining donation slots. You will receive either a retro T-shirt or a voucher for a $5 gift card for your donation!

To sign up, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155. Thanks for your continued support of ImpactLife and the Champaign-Urbana community.

This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

REMAINING DONATION TIMES

Whole Blood
10:40 a.m. – 10:50 a.m. (2 slots)
11:30 a.m. (1)
11:50 a.m. – 12:20 p.m. (4)

Double Red Cell (learn more about this process and see FAQs)
11:30 a.m. – 12:30 p.m. (2)

DID YOU KNOW?

More than 4.5 million people in the U.S. need blood transfusions each year
Patients across the country use approximately 32,000 pints of blood every day
Type O-Negative donors are universal donors, which means that their red blood cells can be transfused to any patient, regardless of the recipient’s blood type

There are 150 billion red blood cells in one ounce of blood.

September 29, 2021 – Become One of F&S’ CU One to One Mentors

More than 90 F&S employees have been CU One to One Mentors since 2006. Mentors meet their mentees once a week during the student’s lunch period; it takes about an hour of your time each week during the school year, including travel. This is an F&S-approved activity that does not require the use of benefit time.

Mentoring pairs can play games, do crafts or puzzles, or just talk. A mentor coordinator at each school can also offer suggestions on things to do with your mentee. Mentors provide support, encouragement, and a reliable adult in the lives of their mentees during school and work hours.

Today, September 29, in PPSB 128, Lauren Smith and Melissa Sisneros, both Champaign school mentor coordinators, will talk about the One to One Mentoring program and the partnership at F&S. With two sessions, noon–12:30 p.m. and 12:30–1 p.m., you can choose the time that works best for you and learn how you can make a difference in the life of a child. For more information, contact Jim Sims jimsims@illinois.edu, 217-244-6425.

September 27, 2021 – COVID-19 Vaccinations at PPSB

Employees may get a COVID-19 vaccination at F&S in PPSB 128 on Tuesday, September 28, between 7 a.m. and 4 p.m. Both the Pfizer (two dose) and Johnson and Johnson (one dose) vaccines are expected to be available.

Second doses of the Pfizer shot will be given at PPSB 128 on Tuesday, October 19, between 7 a.m. and 4 p.m. Note that while the university has set Friday, October 15, as the deadline for receiving the second dose, those receiving their second vaccine at PPSB will still be considered in compliance.

This clinic is available to all employees, and walk-ins are welcome, although prior supervisory approval is needed. Employees will be asked to sit for at least 15 minutes after receiving the vaccine. Please plan your timing accordingly. Employees do not need to utilize benefit time to visit these clinics and receive a vaccination.

For questions, contact Eric Smith eas@uillinois.edu, 217-244-1394.

September 27, 2021 – Facilities & Services Executive Director Finalists – Presentation Updates

Dear F&S employees,

Thank you once again for your participation in the search for the next Executive Director of Facilities & Services. After careful consideration, Patrick Carley, scheduled to present this Thursday, has withdrawn from the search and accepted another position. As the search process concludes, we invite and encourage your feedback.

Video of Dr. Ehab Kamarah’s presentation from last week is now available at https://mediaspace.illinois.edu/media/t/1_p7jouusu.

You may provide input at https://surveys.illinois.edu/sec/782360384?referrer=https://shibboleth.illinois.edu/.

Please note, you will be asked to log in with your NetID and password to access the video and form. The links will be available until 9 a.m. on Thursday, September 30.

This information is also available in the previously provided Box folder.Sincerely,

Mike DeLorenzo
Vice Chancellor for Administration and Operations Designate

September 23, 2021 – Call for Donors – F&S Blood Drive on Friday, October 1

Give at the F&S Blood Drive on Friday, October 1, between 10:30 a.m. and 2:15 p.m. at PPSB. Donation organizations, including ImpactLife, are amid a nationwide blood shortage due to the COVID-19 pandemic. Please consider taking time to donate on-site and to help ensure that a safe blood supply will be available for patients at local hospitals. You will receive either a retro T-shirt or a voucher for a $5 gift card for donating!

To sign up, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

Twelve individuals have already registered, but more donors are needed to max out all our whole blood appointment slots. Help us reach our drive goal by reserving an appointment time today!

AVAILABLE DONATION TIMES

Whole Blood
10:40 a.m. – 10:50 a.m. (2 slots)
11:20 a.m. – 12:30 p.m. (8)
1:50 p.m.

Double Red Cell (learn more about this process and see FAQs)
10:30 a.m. – 12:30 p.m. (3)

Approved Event – Timecard Information
This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

September 22, 2021 – REMINDER: F&S Executive Director Finalists – Online Presentations

The first online candidate presentation for the Executive Director of F&S will be Thursday, September 23, from 4:00 to 5:00 p.m. The session will feature Dr. Ehab Kamarah, interim executive director and director of Capital Programs, Facilities & Services, University of Illinois Urbana-Champaign. The Zoom meeting is open to all employees and will be followed by a question and answer period. Click the link below or use the meeting information options to join the presentation.

https://illinois.zoom.us/j/89251603914?pwd=QlRKNm1DakVZb0dGZ0Y2OXRwWDlRUT09#success

Webinar ID: 892 5160 3914
Passcode: 266054

You can also join by phone at +1 312 626 6799, +1 786 635 1003, or +1 929 205 6099 using the same meeting number, followed by the pound sign (#), when prompted.

Candidates and Additional Presentation Information
More Zoom information and a document of academic and professional accomplishments for each of the finalists are available in this Box folder (you must use your NetID/password to access the files). Patrick Carley, active-duty commissioned officer, United States Air Force, will give the next presentation on Thursday, September 30, from 4:00 to 5:00 p.m.

Both presentations will address the questions, “What are the challenges facing facilities and services in higher education today and what are the possible solutions in facing those challenges?” A link to the recordings will be sent in a subsequent message.

Approved Events
Candidate presentations are approved events, but employees must receive prior supervisory approval to attend virtually or watch the recordings. Use work order {XX-9999) phase 04 Event – Campus to charge time. Employees may charge up to one hour for viewing online (for each presentation). For those whose work hours do not include the entire live presentation hour, only the time you would normally work may be charged.

September 21, 2021 – REMINDER: D&I Brown Bag Zoom Discussion Tomorrow

Dr. Angharad Valdivia, chair of the Department of Latina/Latino Studies, will be the guest speaker of the upcoming brown bag sponsored by F&S’ Diversity and Inclusion Committee. Please join us for this interesting talk and discussion on the theme “Taking Disney Seriously: Latinidad within the Universe of the Mouse,” Wednesday, Sept. 22, at noon on Zoom.

To join the Zoom meeting, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

You can also join by phone at 312-626-6799 or 470-250-9358, using the same meeting number, followed by the pound sign (#), when prompted. If you have questions, please contact Julie O’Mahoney jao22@illinois.edu, 217-244-0905.

September 20, 2021 – Facilities & Services Executive Director Finalists – Online Presentations

Dear F&S employees,

The finalists for the Executive Director of F&S will visit campus over the next two weeks. Please join us virtually for the candidates’ presentations addressing the questions: “What are the challenges facing facilities and services in higher education today and what are the possible solutions in facing those challenges?” The online presentations are open to all staff and will be followed by a question and answer session.

The schedule of presentations is listed below. The Zoom information and a document of academic and professional accomplishments for each of the finalists are available in this Box folder. A feedback survey will also be made available there following the events.

Ehab Kamarah, Interim Executive Director and Director of Capital Programs, Facilities & Services, University of Illinois Urbana-Champaign – Thursday, September 23, 4:00–5:00 p.m.
Patrick Carley, Active-Duty Commissioned Officer, United States Air Force – Thursday, September 30, 4:00–5:00 p.m.
We greatly value your participation in the search process, and we encourage you to join us for both presentations. However, if you are unable to watch at the initial times, please note that the presentations will be recorded and made available at the conclusion of the campus visits. A link to the recordings will be sent in a subsequent message.

Candidate presentations are approved events, but employees must receive prior supervisory approval to attend virtually or watch the recordings. Use work order {XX-9999) phase 04 Event-Campus to charge time. For those whose work hours do not include the entire presentation hour, only the time you would normally work may be charged.

Sincerely,

Mike DeLorenzo
Vice Chancellor for Administration and Operations Designate

September 15, 2021 – Road Closures and Parking Information for Illini Football This Friday

The 8 p.m. Illinois vs. Maryland football game on Friday, September 17, will cause road closures and parking adjustments before kickoff. Please use caution when traveling on campus; watch for increased pedestrian and vehicular activity, especially around Memorial Stadium, State Farm Center, and the athletics corridor.

Gameday Road Closures

Kirby Avenue between First Street and Fourth Street at 11 a.m.
First Street between Stadium Drive and Kirby Avenue at 5 p.m.
Peabody Drive between First Street and Fourth Street at 5 p.m.

Parking Adjustments
Lot E-14 will be open for football parking on Friday, beginning at 7 a.m. Lot E-14 permit holders, including F&S staff, are requested to enter and exit the lot from Oak Street and park on the west side of the lot. Division of Intercollegiate Athletics attendants will be present to assist at lot entrances during this period. MTD shuttle transportation and nearby routes will remain in service. NOTE: Recreational vehicles will be allowed to park in the south section of Lot E-14 (designated football parking Lot 33) beginning Thursday, September 16, at 6 p.m.For questions, contact Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750. Thanks for your patience and cooperation. GO ILLINI!

September 9, 2021 – Upcoming 8K Race Road Closures

Beginning at 7:00 a.m., on Saturday, September 11, roads around campus will close as participants in the Run to Remember race through Campustown.

The race starts and ends on First Street, adjacent to Memorial Stadium. Other roads affected include parts of Green Street, Race Street, Pennsylvania Avenue, Sixth Street, Peabody Avenue, Fourth Street, and Kirby Avenue (see course map). Intersections will be closed by area police and race volunteers. Roads and intersections will reopen as the last wave of participants goes through an area. (All runners are expected to start between 7:30 and 8:30 a.m.)

Please expect delays and watch for detours when navigating the area during this period. Some streets, closer to the start/finish line, may remain unavailable for several hours. For questions, contact Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

September 8, 2021 – COVID-19 – Vaccine Mandate Reminders

The university’s updated COVID-19 vaccination requirements begin next week.

Vaccination Deadline Dates:

Sept. 15: All students, faculty, and staff (except those who are fully remote and never come to campus or university-affiliated buildings) who are not fully vaccinated already are required to receive a first dose of a university-accepted COVID-19 vaccine by this date.
Oct. 15: This is the date that a final dose must be received for the individuals identified above and a vaccination record card must be submitted to the MyMcKinley Portal. Images of the vaccination card should be uploaded as soon as a final dose is received.

Faculty and Staff Exemption Process:

All employees who are not able to receive the vaccine for medical or religious reasons must request an exemption through the ADA Division of the Office for Access and Equity by filling out the request form and submitting any relevant documentation: ADA Division Online Employee Accommodation Request Form.

An interim exemption will be provided while a submission is under review.
All staff who are granted an interim or ongoing exemption will be required to continue the on-campus testing program, currently set at testing twice per week.

September 3, 2021 – Employee Exemptions to the Governor’s COVID-19 Vaccine Mandate

Dear faculty and staff,

As you know, on Aug. 26, Gov. J.B. Pritzker announced a mandate that all higher education personnel must be vaccinated against COVID-19. After his announcement, I sent this email message to the university community reiterating the university rules and processes following the governor’s new executive order. I’m writing to clarify our expectations:

All faculty and staff (except those who are fully remote and never come to campus or university-affiliated buildings) who are not fully vaccinated already are required to receive a first dose of a university-accepted COVID-19 vaccine by Sept. 15. Find a nearby appointment at vaccines.gov and get vaccinated today.
If you have not already done so, you are required to receive a final dose and submit your Vaccination Record Card to the MyMcKinley Portal by Oct. 15. You should submit as soon as you receive your final dose.
All faculty and staff who are not able to receive the vaccine for medical or religious reasons must request an exemption through the ADA Division of the Office for Access and Equity by filling out the request form and submitting any relevant documentation by Sept. 15: ADA Division Online Employee Accommodation Request Form.
- You will receive an interim exemption while your submission is being reviewed.
- All faculty and staff who are granted an interim or ongoing exemption will be required to continue the on-campus testing program, currently set at testing twice per week.
- Individuals who are not able to be vaccinated and are not able to participate in the on-campus testing program cannot be on campus or at a university-affiliated location off campus. The feasibility of a remote work accommodation will need to be assessed in partnership with the ADA division interactive process and in consultation with their unit.
The Governor’s executive order sets minimum testing expectations for those who are unvaccinated. From the beginning of this pandemic, the university has made clear that our top priority is to maximize safety for our entire community. Aligned with this strategy, after Oct. 15, all faculty and staff who do not have a Vaccination Record Card OR an exemption on file will be required to take an on-campus COVID-19 test every day they are working on campus until they are fully vaccinated.
- For faculty and staff in this situation who are working in remote university facilities, information regarding testing requirements will be provided at a later date.

This policy is enforceable through existing progressive discipline processes, which may result in loss of employment.

Thank you for doing your part to maximize the safety of our entire community.

Sincerely,

Robert J. Jones

August 31, 2021 – Don’t Forget to Stop by the 2021 F&S Employee Appreciation Picnic

Join in the fun at the Employee Appreciation Picnic today, August 31, between 11:30 a.m. and 1 p.m., in the field east of PPSB. Enjoy pulled chicken, pulled pork, or a black bean burger; potato salad; coleslaw; chips; and assorted ice cream and sherbet.

All picnic attendees are reminded to please bring and wear their face coverings as they go through the buffet lines. To minimize contact, there will be helpers to serve the food items.

There will also be food for the afternoon and deep night shift staff this evening at 11 p.m. at the Campus Instruction Facility. Please speak with your supervisors for more details.

Please contact Dale Billam, 217-244-0994, with questions or concerns.The picnic is an F&S approved event. Day and evening shift workers who attend their respective events will be allotted up to 1½ hours to participate. Use work order {XX-9999}, phase 065 for the time that exceeds your regular lunch hour.

August 26, 2021 – Lot E14 Parking Advisory – HOT ROD Power Tour

The 2021 HOT ROD Power Tour visits Champaign and the State Farm Center Friday, August 27. The tour will necessitate changes to parking procedures for some F&S staff and require traffic reroutes in the general area near PPSB and Garage and Car Pool.

PARTIAL LOT E14 CLOSURE

All vehicles located in Lot E14 and the E14 Shuttle Lot will need to move north of the painted blue line in that lot by 7 p.m. today. Alternate or overflow parking will be available in Lot E46 on Oak Street, immediately south of the Forbes Natural History Building in Research Park. All vehicles that are not moved north of the blue line or to Lot E46 by 7 p.m. will be relocated at the owner’s expense.

APPROVED CLOSURES/PARKING ENTRANCE

First Street, between Kirby Avenue and St. Mary’s Road, will close to through traffic for the event. Lot E14 and E14 Shuttle Lot permit holders must enter the parking lot from the Oak Street entrance nearest St. Mary’s Road.

PUBLIC TRANSPORTATION

During the event, MTD bus service will remain available from the E14 Shuttle Lot area and surrounding stops.

For questions, contact the Parking Department parkingcomments@illinois.edu, 217-333-3530.

August 26, 2021 – President’s House – Driveway Repairs Extended Through Next Wednesday

The driveway repairs underway at the President’s House (711 W. Florida Avenue, Urbana) have been extended through Wednesday, September 1.

Due to seal coating scheduled for next Monday–Wednesday, both the service drive and circle drive will remain barricaded and unavailable until the work is completed. For questions, contact Tim Mininger mininger@illinois.edu, 217-244-9459.

August 24, 2021 – Help Is Available for Uploading Vaccination Record Card Information

If you are fully vaccinated (two weeks after the final dose), the university encourages you to upload images of your vaccination record card to the MyMcKinley Portal (https://mymckinley.illinois.edu/). Until receiving permanent Building Access Granted status in the Safer Illinois app or boarding pass after submitting your record, you must continue to participate in the on-campus COVID-19 testing program.

F&S employees who need assistance with uploading pictures of their card may receive help from Information Technology Services (ITS) staff in PPSB Room 20 (south side of the basement) between 8 a.m. and 5 p.m. weekdays or by appointment if working evening or deep night shifts. No appointment is needed for the walk-in weekday hours, although you may submit a help request to schedule one if you prefer. Please remember to bring your vaccination card when you visit.

ITS can help with providing university NetID/password access, handheld technology support, or general software tips and information. To schedule an appointment or for questions, contact the ITS Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/helpdesk.

August 24, 2021 – 2021 F&S Employee Appreciation Picnic

Join in the fun at the Employee Appreciation Picnic, Tuesday, August 31, between 11:30 a.m. and 1 p.m., in the field east of PPSB. Enjoy pulled chicken, pulled pork, or a black bean burger; potato salad; coleslaw; chips; and assorted ice cream and sherbet.

All picnic attendees are asked to wear face coverings as they go through the buffet lines. To minimize contact, there will be helpers to serve the food items.

There will also be food for the afternoon and deep night shift staff at 11 p.m. at the Campus Instruction Facility. Please speak with your supervisors for more details.

August 22, 2021 – COVID-19 Protocols and Guidelines – Fall Semester

As the Fall 2021 semester begins today, all F&S staff are asked to re-familiarize themselves with the current campus COVID-19 protocols. With the uncertainty of the pandemic and ever-changing health conditions nationwide and in our local community, additional updates to policies or guidelines may be needed. These changes will be communicated as soon as the information is available.

Please review the following summaries. Any questions should be directed to your immediate supervisor or ER/HR representative as appropriate.

Vaccination Protocols
The university is requiring all faculty, staff, and students either to be fully vaccinated (defined as 14 days after the final dose) for the fall semester or to continue with a prescribed testing schedule; the university notes that some individuals have health conditions or other reasons why they cannot be vaccinated. The collective bargaining processes will establish additional guidance for F&S staff covered by a union contract. If you have not been vaccinated for COVID-19, visit https://www.vaccines.gov/ to find available appointments nearby.

Once you are fully vaccinated (Pfizer and Moderna – two doses; Johnson & Johnson – one dose), you should upload your vaccination record card to the MyMcKinley Portal (https://mymckinley.illinois.edu/). Please do this as soon as possible to avoid potential processing delays. Your vaccination status is considered private health information, which is why McKinley Health Center is managing the record consent procedure. Until receiving permanent Building Access Granted status in the Safer Illinois app or boarding pass after submitting your record, you must continue to participate in the on-campus COVID-19 testing program.

COVID-19 Testing Program
Unvaccinated faculty and staff must continue to participate in the on-campus COVID-19 testing program. Testing will need to be completed twice weekly. To see Fall 2021 semester testing locations and times, visit https://covid19.illinois.edu/health-and-support/on-campus-covid-19-testing-locations/.

Because COVID-19 can still spread among the vaccinated (so-called breakthrough infections), testing will still be available voluntarily for fully vaccinated faculty and staff. Anyone experiencing COVID-19 symptoms should be tested as soon as possible as a precaution.

Face Coverings
All faculty and staff must wear face coverings indoors on campus, unless alone in a private office or room or when actively eating or drinking, regardless of vaccination status. Unvaccinated faculty and staff must also wear face coverings outdoors, where social distancing cannot be practiced. For more coverage on the university’s policy on face coverings, please visit https://covid19.illinois.edu/health-and-support/face-coverings/.

Checking Building Access or Vaccination Status
Individuals should no longer ask students or employees if they are vaccinated. Because everyone must wear face coverings in university spaces, there is no longer a business need to know someone’s vaccination status. Instead, individuals can check someone’s Building Access Status in the Safer Illinois app or the boarding pass to ensure compliance with current requirements. You are only required to show Building Access Status to supervisory staff, Wellness Support Associates (WSAs), instructors (including teaching assistants) during class time, advisors during meeting time, and at McKinley Health Center, Student Counseling Center, Faculty Staff Assistance Services, and Illinois Human Resources Civil Service testing locations. Units also may ask employees to take the WSA training so that they are qualified to check the Building Access Status of unit visitors.

WSAs
WSAs will continue to conduct daily spot checks across campus for Building Access Granted status in the Safer Illinois app or boarding pass. Additional unit and departmental facilities, including PPSB, will continue to use WSAs at select entrances, especially during daytime hours on weekdays.

Meeting Protocols in Support of Hybrid Work
Because some individuals may be working remotely, F&S meetings should incorporate a virtual option that allows others, including those in different campus units, colleges, and departments, to attend in the manner that is most appropriate. While there are no longer limits on space capacity according to the Illinois Department of Public Health’s Phase 5 Guidance, meeting organizers are still encouraged to evaluate the need for in-person gatherings versus holding virtual sessions. When using conference rooms or collaboration spaces, social distancing considerations should be made to accommodate attendees who prefer physical spacing arrangements.

Conference Rooms, Shared Spaces, and Common Areas
If using a conference room, shared space, or common area, as a courtesy continue to wipe down and sanitize these locations before exiting to help prevent community spread of viruses. Frequent disinfection kills any remaining germs on surfaces and helps to maintain healthy spaces. The Building Services department will provide more regular cleaning support for high-usage locations and offices during the fall semester due to the expected increased usage of facilities.

August 20, 2021 – President’s House — Driveway Repairs Advisory

Please be aware that driveway repairs will occur at the President’s House (711 W. Florida Avenue, Urbana) from Monday, August 23 to Friday, August 27.

During this period, the service drive will be barricaded and unavailable Monday–Wednesday due to recoating asphalt and drying time. The work on the circle drive is scheduled for Thursday–Friday. Any inclement weather may also necessitate adjustments to project timelines.For questions, contact Tim Mininger mininger@illinois.edu, 217-244-9459.

August 18, 2021 – Return to On-Site Operations

Dear F&S Team,

This week, many faculty and staff across the university will start returning to on-site work before the Fall 2021 semester. This includes some of our F&S colleagues who have been performing primarily remote work since the beginning of the pandemic in March 2020.

Please be aware that this transition process will be unique for each person coming back to campus and vary for academic and administrative units based on their staffing levels. With an increased number of service requests and support inquiries anticipated because of the change and various COVID-19 safety protocols remaining in place, we must remain considerate and flexible while performing our maintenance and project work. The ability to adapt will help us stay customer-focused and ensure that we can respond to the various challenges ahead based on current conditions.

It is also important to emphasize that F&S will continue to maintain a work environment that features a combination of on-site, hybrid, and remote work. Specific positional arrangements for divisions and departments during the fall semester were finalized through in-depth conversations as to how we can continue to excel and operate most effectively to support the university moving forward.

I am excited for the opportunity to carefully and thoughtfully bring more staff back together. Let us keep up the great teamwork, while we stay vigilant to protect the well-being of students, faculty, and staff, as well as each other during this stage of the pandemic.

Thank you for your continued efforts and commitment to serving the university with great pride and distinction.

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

August 17, 2021 – REMINDER: D&I Brown Bag Zoom Discussion Tomorrow

Do you have questions about diversity and inclusion–related topics? Ask them tomorrow during a moderated open discussion in the critical conversation format. Join the Diversity and Inclusion Committee’s Brown Bag: August 18, at noon.

To join the Zoom meeting, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

August 10, 2021 – Changes to Campus COVID Testing Sites for Fall 2021

Campus testing locations are changing ahead of the fall semester. The four open sites will be available seven days a week.

Closing for Fall Semester

Beckman Institute (August 13 at 6 p.m.)
State Farm Center (August 19 at 6 p.m.)
- You may wish to avoid State Farm Center August 16–19 because it will be used for centralized student check-in for Move-In Week on those days.
Campus Recreation Center East (CRCE)
Illini Union
- Saturday and Sunday hours begin August 21 (10 a.m. to 3 p.m.)
Activities and Recreation Center (ARC; August 9)
- Early morning hours begin August 21: 8 a.m. Saturdays and 6 a.m. weekdays
National Center for Supercomputing Applications (NCSA; tent location; August 18)

August 6, 2o21 – Jay Matthews

Update: Arrangements for Jay Matthews will be held Tuesday, August 10 at Hilligoss Shrader Funeral Home, 705 S. Main St., Tuscola. Visitation will be 10 a.m.-noon; the funeral begins at noon with burial at Camargo Cemetery in Camargo

Original message: It is with great sadness we notify you of the passing of Jay Matthews, assistant superintendent of Building Services.

Jay was a terrific friend to many across F&S and a trusted colleague that was always willing to help others. That strength was exemplified by the relationships he established with both coworkers and members of the campus community. Over the last two years, he was integral to the department’s ongoing COVID-19 response efforts, which adjusted cleaning and disinfection services to protect students, faculty, staff, and visitors during the pandemic. His good nature, professionalism, and leadership will be greatly missed at the university.

Our condolences are with Jay’s family and friends during this difficult time. Information about funeral arrangements will be provided when it is available.

July 21, 2021 – Springfield Avenue Closure Between Wright Street and Mathews Avenue

Beginning Thursday, July 22,Springfield Avenue will be closed to through traffic between Wright Street and Mathews Avenue for steam tunnel repair work. The closure is expected to run until mid-August.

No through traffic will be permitted on this section of Springfield Avenue while construction is in progress, but detour routes will be clearly marked. The detour route for eastbound traffic will be Wright Street to Green Street to Mathews Avenue. For westbound traffic, the route will be Mathews Avenue to University Avenue to Wright Street.

Thanks for your patience and assistance as these infrastructure improvements are made. Please remember to slow down and use caution when traveling through construction zones on campus. For questions, contact Transportation Demand Management Coordinator Stacey DeLorenzo sdeloren@illinois.edu, 217-300-1750.

July 20, 2021 – REMINDER: D&I Brown Bag Zoom July Discussion Tomorrow

Garrett Anderson, outreach coordinator and student recruiter at the university’s Chez Veterans Center, was seriously wounded while serving with the U.S. Army in Iraq. He will discuss adversity at the next Diversity and Inclusion Committee’s Brown Bag: tomorrow, July 21, at noon.

To join the Zoom meeting, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

July 13, 2021 – Critical Fiscal Deadlines for FY21

Fiscal year 2021 is coming to a close. Financial Operations, Payroll, Purchasing, and Accounts Payable need your help to ensure that financial transactions are charged to the proper fiscal year for campus customers and internal F&S accounts. Please refer to the timeline below for critical processing deadlines. Thank you for your assistance.

(The university’s FY21 captures financial activity executed between July 1, 2020, and June 30, 2021.)

Upcoming Deadlines

7/16/2021 – iBuy Approval Queue
Do not enter an order in iBuy on 7/16/2021 for IT Equipment or Office Supplies. Orders must be submitted and completely processed through iBuy no later than 7/16/2021. All iBuy approval queues must be cleared by end of day 7/16/2021.

7/16/2021 – New Moveable Equipment
New Equipment attribute updates entered into FABWeb by cutoff date. Please review your new assets ordered ad if you have physically received the asset, update the asset information in Asset Portal. Contact Procurement Services if you need assistance.

7/16/2021 – P-Card Reconciliation
All P-Card FY21 transactions must be reconciled in P-Card Solutions by 7/16/2021. If FY21 transactions are not reconciled, the P-Card will be suspended and will not accept new purchases until all transactions are reconciled. IMPORTANT: Transactions reconciled between 7/2/2021 and 7/16/2021 will post against the FY22 business unit operating budget.

Click here to view a PDF of all upcoming deadlines.

July 7, 2021 – UIUC Collaboration Technology Survey

On July 31, Microsoft is retiring Skype for Business Online. The university’s Collaboration Portfolio Advisory Group will be recommending the next-generation portfolio of online collaboration tools to campus leadership. They would like input from stakeholders to determine the needs and goals of those using these resources. If you or your group use such software (Microsoft Teams, Zoom, etc.), please take a few minutes to fill out the survey at https://go.illinois.edu/CollaborationSurvey. Responses are needed by Monday, July 12.

To learn more about the Collaboration Portfolio Advisory Group’s work, visit https://go.illinois.edu/cpag.

July 6, 2021 – Interim Associate Director of Capital Programs, Project Management, Named

Dear F&S Team,

Clarence Odom, associate director of Capital Programs, project management, has accepted a new position as assistant director, project management and construction, at the University of Maryland, College Park. Clarence has successfully managed numerous capital improvement projects and significantly contributed to the success of the Capital Programs division while at the U of I. We wish him the best of luck in his new endeavor.

I am pleased to appoint Jon Hasselbring as interim associate director of Capital Programs, project management, effective immediately. Jon has served as a senior project manager with F&S since 2019. Before joining our organization, Jon was the director of planning and operations for the Champaign County Forest Preserve District and an associate architect with Linden Group Architects in Orland Park. He holds a bachelor’s degree in architectural studies and a master’s of architecture from UIUC. He is a licensed architect in Illinois, as well as a LEED^® Accredited Professional.

Congratulations to Jon on his new position and increased leadership role!

Sincerely,

Dr. Ehab Kamarah
Interim Executive Director, Facilities & Services

June 17, 2021 – Critical FY21 Fiscal Deadlines

(The university’s FY21 captures financial activity executed between 7/1/20 and 6/30/21.)

Click here to view PDF of upcoming deadlines.

June 15, 2021 – D&I Brown Bag Zoom Discussion Tomorrow

The university’s executive chef, Carrie Anderson, will give a talk, “Meet Me at the Intersection of Food and Social Justice,” at the next Diversity and Inclusion Committee’s Brown Bag tomorrow, June 16, at noon.

To join the Zoom meeting, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

June 7, 2021 – F&S Blood Drive Tomorrow

There is still time to reserve your appointment for the F&S Blood Drive on Tuesday, June 8, from 10:30 a.m. to 2:30 p.m.

The remaining available donation times are

Whole Blood
11:50 a.m.
12:30 p.m.
1:40 p.m.
1:50 p.m.

Double Red Cell
10:30 a.m.
12:30 p.m.
1:30 p.m.

To sign up, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155 (calling is preferred on the day of the drive).

Remember, everyone who donates will receive a voucher for a $10 gift card to Amazon, Dunkin’ Donuts, Lowe’s, Target, Starbucks, or Walmart!

June 7, 2021 – Thank you!

Dear Colleagues,

Thank you for your constant support and collaboration since I joined F&S in 2018. I have enjoyed being a part of this outstanding team at such a great campus, which is why it was an extremely difficult decision for me to leave the University of Illinois and accept a new position at the City University of New York.

Your dedication, knowledge, and perseverance have been integral to launching many new initiatives and projects that will help positively shape the future of this organization and the university in the years ahead:

In 2020, we released the F&S Strategic Plan 2019–2023: Foundations for the Future, which aligns themes like sustainability, financial accountability, safety, and accessibility with campus strategic plan goals in The Next 150. Together we have been able to achieve many of the plan’s objectives while leveraging new opportunities to address future challenges.
The recently published F&S space management, energy management, asset management, and transportation demand management plans will help to further transform and modernize the physical campus over the next decade.
As our new F&S feature video highlighted, you have also contributed significantly to the research enterprise by using the campus as a living learning laboratory and submitting successful applications for funding grants as co-principal investigators.

Furthermore, I am enormously proud of how you have promoted a respectful and inclusive workplace that recognizes F&S’ diversity as a strength to deliver customer-focused and innovative project and service work. We made great progress toward meeting our diversity hiring and procurement goals, while also strengthening our engagement activities and outreach. F&S reinstated the crafts and trades apprenticeship program and started a diversity internship program that will give others the chance to pursue a variety of careers in industries and fields represented within our organization. Some individuals have already started their professional journey thanks to your encouragement and training.

However, there is no greater example of your operational excellence and innovation than what you have displayed throughout the pandemic. Your efforts, including supporting the SHIELD Illinois testing program, upgrading building systems, cleaning facilities, adjusting classroom and office layouts, and responding to service requests while following health and safety protocols to reduce instances of community spread, were integral to protecting the well-being of others. F&S is critical to the university’s successful COVID-19 response strategies and one of the primary reasons why in-person instruction and on-site activities will once again be possible during the upcoming fall semester.

Cordially,

Dr. Mohamed Attalla, MBA, P.Eng.
Executive Director, Facilities & Services

June 4, 2021 – Vehicle Break-Ins and Equipment Theft

There have been several recent break-ins to F&S service vehicles resulting in equipment theft. The incidents involved vans and trucks that were parked overnight in various locations across campus. To the greatest extent practical, all F&S vehicles should be returned to designated parking areas at PPSB, Garage and Car Pool, and the Waste Transfer Station whenever possible to help prevent these types of occurrences.

Periodic crime and the ongoing targeting of catalytic converters also serve as an important reminder that employees need to continue taking precautions to help prevent vehicle theft and vandalism such as:

Securing your vehicle by locking all doors and ensuring all windows are closed
Parking in open and well-lit areas
Activating the security system
Placing important equipment and items out-of-sight, if possible
Avoiding situations where a vehicle remains running while unattended for any length of time

PPSB Entrance and Parking Lot Gates/Fences
To protect departmental and fleet vehicles, the north entry gate and southwest parking lot fence at PPSB are locked at 5 p.m. and reopened at 7 a.m. (Monday – Friday). As a reminder, the gates and fences should be relocked each time when entering and exiting on the weekends and after hours. Also, please remain continuously alert for the presence of non-university vehicles in PPSB compound areas and suspicious activities where people may be attempting to steal from the facility or other F&S locations on campus.

Theft Response and Reporting Reminders
If you witness a theft or suspicious incident in progress do not approach the individuals involved. Remain calm, dial 911 immediately, and give the best possible description of what you observe. If possible, taking a cell phone picture of the activity may be helpful. If you are the victim of vehicle theft or vandalism, please report it to the UIPD’s non-emergency number at 217-333-1216 and notify your supervisor.

June 2, 2021 – Donate to the F&S Blood Drive on June 8

Give at the F&S Blood Drive on Tuesday, June 8, between 10:30 a.m. and 2:30 p.m., and help ensure that a safe blood supply will be available for patients at local hospitals whenever it is needed. For donating you will also receive a voucher for a $10 gift card to Amazon, Dunkin’ Donuts, Lowe’s, Target, Starbucks, or Walmart!

To sign up, visit https://go.fs.illinois.edu/blooddrive or contact Steve Breitwieser sbreit@illinois.edu, 217-300-2155.

Thirteen more donors are needed to max out all our whole blood appointment slots. Help us reach our drive goal by reserving an appointment time today!

AVAILABLE DONATION TIMES

Whole Blood
10:40 – 11:00 a.m.
11:40 – 11:50 a.m.
12:10 – 12:30 p.m.
1:00 – 2:00 p.m.

Double Red Cell
10:30 a.m. – 1:30 p.m.

COVID-19 Protocol Reminders
COVID vaccinations will not restrict your ability to donate blood. All F&S staff, whether unvaccinated, partially vaccinated, or fully vaccinated, can participate. Blood donation is safe; to keep it so, all donors must have an appointment and wear a face covering throughout the donation process. You will also need to bring a picture ID. Eligibility requirements are available at https://www.bloodcenter.org/donate/donor/requirements-faq/.

Approved Event – Timecard Information
This is an F&S approved event, but employees must receive prior supervisory approval to participate. Employees may charge up to one hour, work order {XX-9999} phase 42 Blood Donations.

May 28, 2021 – Executive Director Leadership Transition Announced

F&S Team,

Please see the message sent on behalf of Senior Associate Chancellor for Administration and Operations Mike DeLorenzo.

May 27, 2021 – AiM Scheduled Maintenance This Afternoon

Due to planned maintenance, AiM will be unavailable for approximately 15 minutes this afternoon beginning at 12:15 p.m. The workplace management system will return online after that period.

For questions, please contact the F&S Information Technology Services Support Desk fandssupportdesk@illinois.edu, 217-244-6350, or at https://supportdesk.fs.illinois.edu/helpdesk.

May 21, 2021 – Updated Face Covering and Social Distancing Guidelines

Dear Colleagues,

As Chancellor Jones stated in his massmail message last Friday, the university is following the recently updated guidance from the Centers for Disease Control and Prevention (CDC). Therefore, fully vaccinated people are no longer required to wear face coverings or practice social distancing indoors or outdoors, except in certain specific situations (provided below). Although, fully vaccinated persons may personally decide to wear face coverings and practice social distancing in any university setting.

However, people who are not fully vaccinated will still be required to wear a face covering and practice social distancing indoors and outdoors while on campus, unless under the approved circumstances established last year at the start of the pandemic:

Alone in an office or room with the door closed (excludes shared or open areas such as cubicles, conference rooms, and collaboration spaces)
Riding by yourself in a university vehicle
A medical condition or disability that prevents you from safely wearing a face covering^
Experiencing a medical emergency
Eating or drinking,* or
Resting or recovering from work-related heat exposure*

*must practice social distancing
^prior supervisory notification and Employee Relations/Human Resources approval required

The definition of “fully vaccinated” is 14 days after receiving a final dose. To implement COVID-related guidelines and policies affecting university operations, supervisors may ask employees if they are fully vaccinated (they may not ask why someone is not vaccinated or any other questions about an employee’s personal health information).

WHERE AND WHEN FACE COVERINGS ARE REQUIRED
Please be aware that on campus, face covering and social distancing requirements currently remain in place, including fully vaccinated people, for the following:

Healthcare and Testing Settings – McKinley Health Center, COVID-19 testing locations on campus, and the Counseling Center
Entities Operating Under Additional State of Illinois Guidelines – Child Development Laboratory, Early Child Development Laboratory, University High School, University High School Gymnasium, Kenney Gymnasium, Gym Annex, and Children’s Research Center (University Primary School including the outside playground equipment)
Summer Session Classes – In-person classes for the Summer 2021 semester in instructional spaces
Champaign-Urbana Mass Transit District (MTD) – Passengers on board buses or entering MTD’s Illinois Terminal

Also, various research groups may recommend–but may not require–that vaccinated individuals wear face coverings in certain locations as part of their updated safety plans. At F&S, we will strongly advise the use of face coverings and social distancing for on-site safety training sessions.

MANDATORY TESTING ONCE WEEKLY
Starting this week, you must be tested once weekly to maintain Building Access Granted status in the Illinois Safer app or Boarding Pass if participating in any on-campus assignments or activities. This includes individuals who are fully vaccinated.

The mandatory on-site testing will stay in place until an online Vaccination Record Card option goes into effect before the start of the next academic year. I would like to encourage staff to be vaccinated if and when they can do so. You can visit vaccinefinder.org to look for available appointments nearby.

In the weeks ahead, the campus will continue to review the updated guidance from CDC and further establish revised protocols that align with federal, state, local, or territorial laws, rules, and regulations. Thank you for continuing to protect the campus and each other by following these public health guidelines and campus policies through this transition period. Your COVID-19 support services in university facilities and on the grounds have been critical to the university’s successful response efforts and will be central to welcoming back to campus even more fellow Illini and visitors.

Cordially,

Dr. Mohamed Attalla, MBA, P.Eng.
Executive Director, Facilities & Services

May 19, 2021 – D&I Brown Bag Zoom Discussion Today

The Diversity and Inclusion Committee is observing Asian American Pacific Islander Heritage Month with a brown bag featuring Christina Carpio, assistant director of the Asian American Cultural Center. She will speak on “Racial Injustice in the Asian American Community and How to Be an Ally.” This is an important and timely conversation as hate crimes against people with Asian ancestry are on the rise in the United States. Join the Zoom Brown Bag today, May 19, at noon.

To join the Zoom meeting, visit https://go.fs.illinois.edu/BrownBag, or open Zoom, click “Join a Meeting,” and enter the meeting ID and password:

Meeting ID: 870 5159 4230
Password: 103913

May 14, 2021 – VIDEO: Watch How F&S Supports Academic Collaboration

Academic and research collaboration are essential components for the future of Facilities & Services. The organization is engaged at all levels of campus life at Illinois to make it easier than ever for the campus community to leverage the professional expertise and services of F&S’ talented staff.

Our team takes great pride in the many successes of students, faculty, staff, and alumni. F&S is committed to being an active partner in new, innovative, and transformative discovery and learning projects that will help the next generation of Illini achieve their goals and change the world.

May 11, 2021 – Klein Named Interim Associate Director of Project Planning

I am pleased to announce Brad Klein as the interim associate director of Capital Programs, Project Planning, effective immediately.

Brad started at F&S in 2015, after over 20 years of architectural consulting with White & Borgognoni Architects, P.C., in Carbondale. At F&S, he has held several positions, most recently as assistant director for Deferred Maintenance. In this role, he managed the university’s Deferred Maintenance portfolio and helped prioritize and fund needed capital improvement projects for academic buildings across campus.

Klein holds a bachelor’s degree in architectural studies and a master’s of business administration from the U of I, and a master’s of architecture from Southern Illinois University Carbondale. He is a licensed architect in Illinois, as well as a LEED® Accredited Professional.

Please join me in congratulating Brad on his new appointment.

Regards,

Dr. Ehab Kamarah
Director of Capital Programs

May 10, 2021 – New iStores Website with Enhanced Shopping Cart Features

Beginning Monday, May 17, iStores in the my.FS Portal will feature a new mobile-friendly design that makes it easier to find supplies, track orders, manage shopping cart items, and check out. Simply log in using your NetID and password to experience the updated page displays and easy-to-use products queue via your desktop or handheld device.

A redesigned homepage will provide an improved way to view the latest inventory, your recently purchased items, and seasonal or promotional supplies. Enhanced search functionality also offers a categorized drop-down menu to more efficiently navigate the site and look for a variety of items, including the following:

Cleaning and disinfection products
Personal protective equipment
Copy paper and supplies
Maintenance, repair, and operating materials
Electrical items

Any orders made within the last year will appear in your iStores profile history, and previous account information will still be available by searching the “Order Resources” section. As part of the site upgrade, you will now also be able to see if a product is currently in stock. If you have questions about the new site or want to follow up on an existing order, please contact Associate Director of Shared Administrative Services, Director of Stores & Receiving Travis Molitor tmolitor@illinois.edu, 217-244-0139.

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