Services
Accounts Payable
Invoices
Processes and submits invoices from external vendors for payment.
Contacts vendors to obtain outstanding invoice credits owed to F&S and to resolve pricing and other invoice issues.
P-Card
Oversees P-Cards used for nonrestricted purchases less than $5,000 when a Standing Purchase Order (SPO) does not exist.
Matches the transactions receipts from the cardholder to the transaction report from the bank.
Facilitates resolutions of discrepancies by informing the cardholder of the issues and asking for help to resolve.
T-Card
Oversees T-Card purchases authorized for travel and food.
Assists cardholders with travel and expense management (TEM) issues.
Property Accounting
Manages the documenting of equipment that is not permanently attached to university buildings or grounds as fixed equipment or land improvement, is not consumable, has a life expectancy greater than one year, and costs $1,000 or more.
Purchasing
Purchase Orders
Processes and submits purchase requests to external vendors submitted using the electronic Online Purchase Request Website or F&S Purchase Request Form.
Processes purchase order changes for order add-ons, substitutions, and deletions.
Co-establishes and manages annual Standing Purchase Order (SPO) limits for material, equipment, or services purchased regularly from external vendors.
Competitive Solicitations
Assists in the development of specifications for Request for Proposal (RFP) and competitively bid purchases.
Vendor Management
Facilitates new vendor processing and problem resolutions.
Contract Management
Manages contract development, implementation, and close out.