In conjunction with university Payroll Services, the F&S Payroll Office handles the accurate payment of more than 1,300 full time, part-time, student, and temporary employees. Employees are paid by electronic deposit on either a bi-weekly or monthly schedule. Bi-weekly employees are paid every other Wednesday, approximately 10 days after the pay period end date. Monthly employees are paid on the 16th of the month following the service dates of the 16th through the 15th. If the 16th of the month falls on a weekend or holiday, then the pay date is the last work day prior.
Blue Time Cards
Departments should continue to use blue time cards to correct the number of hours an employee has worked if the employee’s reported work hours have already been approved in mobile timekeeping or if the employee’s time was not submitted and approved by the payroll deadline. Blue time cards also should be used to submit unpaid time such as PCU and workers compensation hours.
*Any work hours that have not been entered and approved prior to 2 p.m. on “Payroll Monday” will require a pay adjustment. As a standard practice, Payroll will not submit and approve time for employees. Employees and supervisors are responsible for ensuring work time has been entered and approved by the deadline.
Mobile Timekeeping
Employees who have access to mobile timekeeping will be required to use the Mobile Timekeeping system to report the hours they have worked. This includes all civil service, academic hourly, extra help (except clerical extra help), and student employees. The cut off for submissions and approval by Mobile Timekeeping is 10 a.m. on Payroll Mondays.