Training

AiM

AiM is the fully integrated Work Management, Property, Asset, Motor Pool system for Facilities & Services, implemented in December 2010.

Archibus Web Central

Archibus Web Central is a web interface used to access space inventory data (area, allocations, and usage) that is tracked within Facilities Information Resources. Any F&S employee may have view level access to this data by sending a ticket to the FandS Support Desk with subject line:  “Request access to Archibus Web Central”. After the account is set up, training can be scheduled with the new user by request. For questions, contact Brett Thompson bet@illinois.edu.
Additional information about Archibus Web Central can be found at: 
https://fs.illinois.edu/archibus-web-central.

Drawing & Document Searching

Almost all contract drawings are archived digitally and made available to team members at F&S by the Facilities Information Resources (FIR) department. In addition, project manuals and many shop drawings are also available digitally, and in some cases, via paper form in PPSB, room 117.  If you have shared drive access and the capabilities to search, these training videos can help you use these existing resources more effectively and efficiently. For questions, contact Chad Kupferschmid cakupfer@illinois.edu.

Mobile Timekeeping Training

Please use the Mozilla Firefox web browser

Mobile Timecard Entry

Video

Mobile Timecard Approval

New Team Member Orientation

Newly-hired F&S staff should attend New Team Member Orientation. Attendees learn about our mission, vision, values, guiding principles, departments and divisions, payroll and timekeeping, employee expectations, employee recognition programs, benefits, and more. Attendance is required, and if you supervise employees, your cooperation is appreciated in ensuring your new team members attend on their first day of employment. Sessions are held in person in PPSB conference room 128 and/or online via Teams. For information on upcoming sessions, please visit the F&S training calendar: https://go.fs.illinois.edu/Training. Questions may be addressed to Joseph Meeker jlmeeke2@uillinois.edu, F&S training and development specialist, 217-300-6568.

Safety Trainings – Required Online Versions and Additional Opportunities 

Required monthly safety training sessions are sent to staff directly through the Grainger Learning Management System (GLMS). The GLMS platform allows employees to see their specific training dashboard as well as gives supervisory staff an enhanced way to track and record engagement and completion.

Staff will see emails from alerts_graingerlms@icertainty.com when new trainings are available. You can access GLMS and assigned training at fands.icertainty.com using your netID and password.

For questions, please contact Safety & Compliance at oshs@illinois.edu.

For more information about additional training opportunities provided through the Safety & Compliance Division please contact the Safety & Compliance Division at the above address or 217- 265-9818.

Vacation Sick Leave Application

We have a new program that will track the vacation sick leave for all Academic Professionals. This will replace the spreadsheet that Payroll collects twice a year. With this new application you will be able to enter your time when you take it, plan out your leave, and see balances to better track your time. Below you will find a training video that explains how to submit days. Please take a few minutes to review the application.

You can get to the application at the following address: https://portal.fs.illinois.edu/.

Adobe Acrobat Sign

What is Adobe Acrobat Sign? An electronic signature application that allows users to securely sign, initial, and enter other information on an electronic document rather than a physical copy.

Resources are available to help you get started with Adobe Acrobat Sign and make the most of its features. The Adobe Acrobat Sign Help resources provide guidance on common tasks, including preparing and sending documents for electronic signatures, managing agreements, and troubleshooting issues. Whether you are new to Acrobat Sign or need assistance with a specific feature, these resources can help you successfully create, send, and manage electronic documents.

https://answers.uillinois.edu/search.php?q=adobe+acrobat+sign

Microsoft Teams

Microsoft Teams brings together chat, audio and video calling, online meetings, and web conferencing with file sharing, collaboration.

A variety of Microsoft Teams resources are available to help you get started with Microsoft Teams and take advantage of its communication and collaboration features. These resources provide guidance on using chat, making audio and video calls, scheduling and joining meetings, sharing files, and collaborating with others. Whether you are new to Teams or looking for help with a specific feature, these resources can help you use Teams more effectively in your day-to-day work.

https://answers.uillinois.edu/training/128840

Grainger Learning Management System (GLMS)

The GLMS provides team members access to all F&S work-related training. It also streamlines training management by centralizing assignments, records, content, and reporting in a single platform.

These resources provide helpful guidance for navigating the system and completing common tasks.

• Learner Resources: Team members can access information on accessing and completing training.
• Manager Resources: Supervisors and managers can review information on assigning and tracking team member training.