Accounts Payable
- Approves invoices from external vendors for payment.
- Contacts vendors to obtain outstanding invoice credits owed to F&S and to resolve pricing and other invoice issues.
P-Card
- Oversees PCard purchases used for non-restricted purchases less than $5,000 when a Standing Purchase Order (SPO) does not exist.
- Matches the transactions receipts from the cardholder to the transaction report from the bank.
- Facilitates resolutions of discrepancies by informing the cardholder of the discrepancies and asking for help to resolve.
Property Accounting
- Oversees the documenting of equipment not permanently attached to university buildings or grounds as fixed equipment or land improvement, is not consumable, has a life expectancy greater than one year, and costs $500 or more.
Purchasing
- Processes and submits purchase request to external vendors submitted using the electronic Online Purchase Request Website.
- Processes purchase order changes for order add-ons, substitutions, and deletions.
- Co-establishes and manages annual Standing Purchase Order (SPO) limits for material, equipment, or services purchased on a regular basis from external vendors.
- Assists in the development of specifications for solicitations.
- Facilitates problem resolutions with vendors.
Business Enterprise Program – Certified Contractor/Vendor Tool
The Business Enterprise Program (BEP) Certified Contractor/Vendor Tool was designed to assist staff in better identifying BEP-certified businesses by their respective specialty areas. This functionality will make it easier to acquire contact information, and request a quote for completion of a purchase order or contract.
Contractors listed in this tool are registered with a University of Illinois vendor ID and exist in AiM. A user guide for the tool, including an explanation of the various search features, is also available:
Forms
Systems Access
AiM
iCS
iStores
Online Purchase Request
University iBuy
OBFS Links
Emergency Purchase
Bid Limits – OBFS
Travel Reimbursement
P-Card
T-Card
Reports
Approved Invoices – Banner
Completed Invoices – Banner
Invoice Status Report – Banner
Receipts Required – Banner
Requisition PO-Metrics – Banner
Requisition to PO – Banner
SPO Expenditure – AiM
SPO Master